2004-03-11Bz dgetMeetmg Ma~ch 11 200¥
BUDGET COMMITTEE MEETING
Thursday March 11 2004
BOE Meeting Room - 6 00 P M
Minutes
Call to Order
Chairman Joseph Areslmowlcz called the Budget Committee Meeting to order at 6 19
pm
Roll Call
Those in attendance were
Chairman Joseph Areslmowlcz
Councilor Llnda Clmadon
Councilor Anthony Legnam
Councilor Ida Ragazzl
Mayor Adam Sahna
Councilor Scott Veley
Presentations of Department Budgets
10 Regtstrar of Voters
Elizabeth Tedeschl Republican Registrar and Charles Warner Democratic Registrar
presented the Registrar of Voters budget
Charles Warner stated that the only increase to their budget is the salary increase
Elizabeth Tedeschl stated that half the requested increase of $8 000 would come out of
this year s budget the remaining half would come out of the next year s budget
Charles Warner stated that they put in a minimum of 20 hours per week they have to
attend many meetings and work long hours during election times
Elizabeth Tedeschl stated that they would also like to upgrade the salaries for the poll
workers because it is getting more difficult to find people willing to work the polls
Chairman Areslmowlcz asked for the list of all the poll workers that they are requesting
for a salary upgrade
Rent 1 10 2 0 Elizabeth Tedeschl stated that they did receive a notice from the
American Legion that they will be increasing their rent by $100 for each use of the
building The increase is $ 00 for this budget
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Chairman Areslmowlcz asked if the Town has looked into having another polling place
rather than at the American Legion
Elizabeth Tedeschl and Charles Warner stated they have looked into this matter and they
have not found any other location
Elizabeth Tedeschl stated that it is difficult for handicapped patrons to use the American
Legion and suggested that the Town put in a handicapped accessible ramp
Councilor Legnam stated that the installation of a handicapped ramp should be the
responsibility of the American Legion and not the Town
03 Technologv Dept
Barbara Sagan Technology Director presented the Technology Department budget
Maintenance 1 0 205 Barbara Sagan stated that $20 900 is for contracted services and
$ 4 100 is for non contracted maintenance services She requested that this account not
be cut
Programming 1 0 254 These funds would be used to purchase software that would
enhance our current web site
CAPITAL OUTLAYS
Equipment 1 0 401 The funds in this account would be used to replace older
workstations and printers
Chairman Areslmowlcz asked if they have looked into having a private contractor do the
web site for the Town
Barbara Sagan stated that we currently house our web site We could have an outside
vendor house it for us but we have already invested in the server She stated the request
for the software for the web site would be a one time fee When it is time to replace the
server they would then investigate the cost to have an outside source house the web site
Councilor Ragazzl questioned account 209
Barbara Sagan stated that funds in this account would allow her and her staff to attend
yearly conferences and seminars
43 Golf Course
Jon Zuk Golf Course Superintendent presented the Golf Course budget
Part time & Summer Help 1 4 108 Jon Zuk stated that due to the wage scale for that
category it is difficult to secure people for those jobs He is looking for the Council to
create a position for $10 00 an hour
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Overtime 1 4 121 There is a decrease in this account due to the mid manager s position
that is no longer eligible for overtime ($5 000for the mid manager s position minus the
increase to wages equates to a $ 16 reduction in this line item)
Mid Managers Personnel 1 4 10 There will be a deletion in this account due to
moving the mid manager s position out of this line item
Advertising 1 4 10 Increased due to the yearbook that CT Golfer On Line will be
placing in all the hotels along I91 and I95 The ad for Tlmberhn that will be placed in the
yearbook will create a tremendous amount of exposure for the golf course The cost to
place an ad on the radio program which airs on ESPN radio and to advertise in the New
England Journal of Golf magazine are included in this line item
Vehicle Parts 1 4 2 Increase of $1 000 due to increase of the cost of parts repairs
and shipping This account has not been increased over the past few years
Maintenance & Repair 1 4 245 Increase of $1 000 to help fund a drainage problem and
cover the rising cost of trucking
Electricity 1 4 294 Increase of $900 due to the addition on the maintenance building
Natural Gas 1 4 295 Increase due to the increase cost of natural gas and increase to the
heating cost Total increase to this account is $8 58
Cable Television 1 4 298 This was an addition to this budget This service will allow
the course to interface with the server at the town hall
CAPITAL OUTLAYS
Tee Mower 1 4 420 1 This mower is 1 years old and it is used 4 days a week
Utility Vehicle 1 4 427 1 This vehicle is 1 years old and needs replacement
Light weight Utility Vehicle 1 4 427 2 This vehicle is also 1 years old and is in need
of constant repair
Bunker Renovation 1 4 429 4 This would be for services for an architect to redesign
the bunkers
Irrigation System 1 4 4 2 This would be for services for a consultant to redesign the
irrigation system
Equipment & Wash Area 1 4 440 8 The D E P will be mandating laws that regulate
the golf course equipment cleaning and chemical spray tanks
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Town Manager Haberman encouraged the Committee to give very serious consideration
to the advertising account
4~ Pubhc Grounds
David Paradise Public Grounds Supervisor presented the Public Grounds budget
Storm Related Overtime 1 45 141 Increase in this account is due to taking the average
spending in this account over the last five years
Sidewalk Maintenance 1 45 26 Increase of' $1 000 because he is trying to get this
account back to what it was five years ago
Electricity 1 45 294 Increase due to more play on the new football field
Water & Sewer 1 45 297 Increase due to the shortfall in last year s budget
Playing Fields 1 45 429 Increase due to the wet spring and fall the fields need more
attention than normal
Chairman Areslmowlcz requested a list of` all the Town parks under the Public Grounds
jurisdiction
CAPITAL OUTLAYS
Dump Truck - Large 1 45 402 1 This truck can no longer plow in 4 wheel drive
Pickup Truck - 1 45 402 This truck is 1 years old and needs to be replaced
Sod Cutter 1 45 409 6 David Paradise stated that the sod cutter was taken out and the
soccer goals were left in He would like to have the sod cutter over the soccer goals
Bleachers 1 45 428 David Paradise explained the bleachers are out dated and some are
not up to code The bleachers at Sage Park are first on the list to update
David Paradise gave an update on the fencing and the need to repair them
Professional Development 1 45 208 Increase due to sending employees for training and
state upgrading
Materials 1 45 219 Increase due to added fields and heavy use of`the fields
Fertilizer, Seed & Chemicals 1 45 242 1 Increase due to cost of` materials
Sports Equipment 1 45 248 2 Increase for additional ~unds would be used for padding
for the light polesat for the BHS tennis and basketball courts
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Mayor Sahna asked if the padding is mandated
Steve Kelly Parks and Recreation Director stated that the recommendation was in the
architect s report addressing safety concerns
Chairman Areslmowlcz requested a list of the Public Grounds vehicles and mileage
42 Parks and Recreatton
Steve Kelly Parks and Recreation Director presented the Parks and Recreation budget
Lifeguard/Pool Workers 1 42 109 This account was cut last year and they received
complaints due to the pool hours that had to be cut The increase is due to providing
increases for returning summer staff opening the pools sooner one additional part time
swim instructor and restoring one additional hour for pool openings on Friday Saturday
and Sunday
Recreation and Summer Help 1 42 110 There is an increase of $8 866 due to opening
playgrounds when school gets out increasing playground staffing and new and
expanding programs This program has been very successful
Supplies 1 42 201 An increase in this account is due to increasing program brochure
costs and replenishing hiking and walking trails brochures
Rent 1 42 2 0 Increase due to the school charging for custodial services and utilities and
an expansion of youth basketball
CAPITAL OUTLAYS
Community Center Equipment 1 42 426 4 This includes replacement of two pool tables
a ceiling mounted room divider weight room mirrors flat file cabinets etc
Councilor Clmadon asked for an explanation on account 1 42 140 Extra Police Duty
Steve Kelly replied that they have a number of events that require Police duty
Anna Johnson Finance Director explained the Police Department sends a bill to the
Finance Department for Police Duty for Parks and Recreation events and the Finance
Department then deducts it from the Parks and Recreation Department budget
Mayor Sahna inquired about account 1 42 2 8 Bands
Steve Kelly stated that they are trying to restore some of the band concert programs they
had about 4 years ago They are also trying to recruit donations to help restore the band
concerts
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Telephone 1 42 29 Increase in this account is due to providing cell phones at the
playground locations for better communication and safety reasons
Steve Kelly stated that they are recommending adding a fifth year for summer aquatic
personnel
Anna Johnson explained that the Clerical position was split between the Golf Course
Public Grounds and the Parks and Recreation budget It is now only budgeted in the
Parks and Recreation and Public Grounds budget
Recessed at 8 02 p m
Reconvened at 8 09 p m
~3 Nursmg
Menbeth Longyear Nursing Director Fran Geschlmsky Nursing Supervisor
Mary Areslmowlcz Treasurer of Nursing Board of Directors and Robert Constantine
Finance member on the Nursing Board of Directors presented the Nursing budget
Menbeth Longyear handed out a synopsis of the increase in the expenses that they
anticipate for the 2004/2005 budget
Menbeth Longyear is requesting a part time Assistant Supervisor
To receive reimbursement from private insurance companies they must have a national
accreditation every three years
Medical Services 1 5 249 2 This account has to be estimated because they are not sure
what services they will use during the year She is going to request a transfer in this
account for the current budget
Menbeth Longyear stated that they have the potential to generate funds that would cover
the cost for the requested part time Assistant Supervisor for the Nursing department
Home Health Aides 1 5 128 Can reduce this line item with the request for the part time
Assistant Supervisor
Menbeth Longyear stated that the services provided by VNA have grown over 46/ over
the last five years but their staff has not Their revenues have also increased and they feel
they can increase them even more if they had extra staff
Anna Johnson Finance Director addressed the revenues for the Nursing Department
~9 Prt, ate gchools
Marybeth Longyear Nursing Director presented the Private Schools This budget is
basically salaries for a position and a half
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6I gchool Evpense
Marybeth Longyear Nursing Director presemed the School Expense
has added a half time Aide
Acceptance of Minutes
Councilor Clmadon moved to accept the minutes of March 1 2004
Seconded by Councilor Ragazzl
Those voting in favor were
Abstained
Vote being 4 0 2
Adlournment
Councilor Clmadon moved to adjourn the meeting at 8 25 p m
Seconded by Councilor Legnanl
PASSED UNANIMOUSLY 6 0 (MOTION CARRIED)
Submitted
She stated that she
Chairman Areslmowlcz Councilor Clmadon
Councilor Legnanl Councilor Ragazzl
Councilor Veley Mayor Sahna (absent from
meeting)
(MOTION CARRIED)
Kathryn J Wall
Clerk of the Meeting
Joseph Areslmowlcz Chairman
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