1995/01/10THOMAS J. VERONESI
TOWN OF BERLIN
ROBERT J. PETERS
A _ra~NDA
~ BOARD MEETING
January 10, 1995
ARTHUR B. POWERS
office of the Mayor
7:00 p.m.
III.
IV.
Call to Order
Approval of Minutes- December 20, 22, & 29, 1994 January 4, 1995
Audience of citizens
Personnel/Purchasing Matters
A. Deliberation and Appointment of Timberlin Golf Course
Concessionaire (Executive Session)
B. Appointment of Zoning Inspector (Executive Session)
C. Authorization to Fill Vacancy of Asst. Town Clerk
D. Pre-Approval for Tuition Reimbursement: Arlene Okon
E. Replacement of Underground Storage Tanks: Town Hall
F. Approval of Employee Termination Record
Corporation Counsel
A. Draft of Ordinance Restricting Use of Town Seal
B. Complaint of Unet-kica! Conduct on Lhe Part of Mayor Peters
by Clyde Selner
C. Town of Berlin I~X~c-City of New Britain
Econc~ic Developm=_nt Matters
240 KENSINGTON ROAD · E~ERLIN, CT 06037
TELEPHONE :.203} 828-7002
FA;< (203} 828-7180
XII.
New Business
A. Resolution Authorizing $50,000 EXpenditure frc~ Town-wide
Sidewalk Improvements Pl~gram in 1995 Calendar Year
B. Expenditure Authorization: Actuarial Work on Firemen's
Incentive Plan
C. Acceptance of Donations
1. Police Depa~-bi'~nt
2. Commlnity Center
Unfinished Business
A. Discussion of Potential Co, m~unity Center (Tabled-Executive
Session)
B. Set Priorities for Capital Improvements (Tabled)
C. Abandonment of a Stantack Road: Spruce Brook Road to
Berlin-Middletown Boundary (Tabled)
D. Request for Federal Grant: COPS Fast
Board and C~-,~-ission Matters
Review of Department Budgets - 1995/96 Fiscal Year
Financial Matters
A. Budget Transfers and/or Appropriations
B. Tax Refunds
Adjournment
APPROVED
EXECUTIVE BOARD MEETING
January 10, 1995
Mayor Robert Peters called the meeting to order at'7~:'~.p.~mY~:present
w~re Deputy Mayors Thc~as Veronesi and Arthur Powe~,~ ~'iQ.~E~r~ ico-
Director of Personnel/Purchasing, Robert Weiss, Mark Russa~'~.'~Ellen
Wazorko-Hartford Courant reporter, Susan Garro-Herald reporter,'and
Janice Serafino-Secretary.
Approval of Minutes
Mayor Peters moved to approve the minutes of December 20, 1994 as
written, seconded by Deputy Mayor Veronesi, passed unanimously.
Mayor Peters moved to approve the minutes of December 22, 1994 as
written, seconded byDeputyMayor Veronesi, passed unanimously.
Mayor Peters moved to approve the minutes of December 29, 1994 as
written, seconded by Deputy Mayor Veronesi, passed unanimously.
Mayor Petersmoved to approve the minutes of January 4, 1995 as
written, seconded byDeputyMayor Powers, passed unanimously.
Audience of citizens
Mayor Peters asked if anyone present wished to speak at this time.
Mark Russakdistributed a letter regarding his thoughts on what the
Town should be doing to ensure a smooth transition into the Town
Manager form of govezT~uent.
Personnel/Purchasing Matters
Deliberation and Appointment of Timberlin Golf Course Concessionaire
(E~e~utive Session)
The Mayor asked that this be handled later in the meetinq.
_Appointment of Zoning Inspector (Executive Session)
Mayor Peters moved to enter Executive Session at 7:08 p.m. to discuss
the candidates for Zoning Inspector, seconded by Deputy Mayor Veronesi,
passed unanimously. The Personnel Director and Brian Miller, Town
Planner were asked to join the Executive Board.
The Board exited Executive Session at 7:38 ~.m.; the reporters,
secretary and Mr. weiss re-entered the meeting. Mayor Peters moved to
Table this matter for one w~ek, seconded by Deputy Mayor Powers, passed
unanimously. Mr. Weiss left the ma~ting at this time.
Authorization to Fill Vacanc~ of ~ssistant Town Clerk
Mayor Peters moved to authorize t2~e Personnel Director to post the
position of Assistant Town Clerk in-house and to advertise at the end
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of the seven day period if there are no qualified applicants, seconded
by Deputy Mayor Powers, passed unanimously.
Pre-Approval for Tuition Reimbursement
Deputy Mayor Powers moved to grant pre-approval for tuition
reimbursement to Arlene Okon in the amount of $199 for two courses she
will be taking in the Spring semester, seconded by Deputy Mayor
Veronesi, passed unanimously. Mr. D'Errico stated he believed these
two courses would cu~lete Ms. Okon's requ/rements for her Associates
Degree.
~Dderground Oil Storage Tank Replacement: Town Hall
Mr. D'Errico said the Town had requested seated quotes for the removal
of the underground oil storage tank at the Town Hall, disposal of the
tank and any contaminated soil and the cu~lete installation of an
above ground encased 1000 gallon tank. He said $25,000 has been
budgeted for this project.
The following threequotes were received: D-ToxEnvironmental
Contractors-S24,000; Kessler-S21,838; and Clean HarborEnvironmentai
Service-S17,205. Mayor Peters moved to retain the low bidder, Clean
Harbor Environmental Service, to remove and dispose of the underground
oil storage tank and any contaminated soil at the Town Hall and
cx~nDletely install a 1000 gallon above ground ta~R at the quoted price
of ~17,205, seconded by Deputy Mayor Powers, passed unanimously.
Approval of Emplo.x~e Termination Record
Mayor Peters moved to approve the Employee Termination Record for
Elaine Andrews, as prepared by the Finance Department, withpay for
accrued time in the amount of $2396.68, seconded by Deputy Mayor
Veronesi, passed unanimously.
Addition to Agenda
Mayor Peters moved to add a final probationary report for BrettTurner,
employed in the Public Grounds/Golf Course Department, to the agenda,
seconded by Deputy Mayor Veronesi, passed unanimously.
Mayor Peters moved to accept the final report of Mr. Turner's
supervisor, A1 Hawkins, and accept him as a regular employee, seconded
by Deputy Mayor Veronesi, passed unanimously.
Corporation Counsel
Attorney Anderson was not present as he is on vacation this week.
Draft of Ordinance Restricting Use of Town Seal
The Board revie%~d the ordinance drafted by Attorney Anderson. Due to
questions regarding who has ~e aut/~ority to sanction use of the seal
for otb. er than official Town business, ~yor Powers ~aoved to r£able
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until Attorney Anderson is present to answer questions, seconded by
May~r Peters, passed unanimously.
Cu~01aint of Unethical Conduct on the Part of Mayor Peters by Clyde
Selner
Mayor Powers moved to refer to Corporation Counsel for cc~ments and
advise, seconded by Deputy Mayor Veronesi, passed unanimously.
Town of Berlin IWWC-City of New Britain
Mayor Peters referred to a copy of the Motion to Dismiss filed with the
Judge hearing the Hungerford Park case by Attorney Slater of
Corporation Counsel Anderson's office. He said Attoz-ney Anderson had
objected /n~iately to the Judge's order that Berlin's Inland Wetlands
Cc~mission hold another public hearing on this project because Berlin
was not a party to the proceedings when the order was issued.
Economic Development Matters
Nothing new to report.
New Business
Resolution Authorizin~ $50,000 Expenditure frown Town-wide Sidewalk
Improv~nents Procrram in 1995 Calendar Year
Mayor Peters moved to Table to receive clarification on whether this
should be for the calendar or fiscal year, seconded by Deputy Mayor
Powers, passed unanimously.
Expenditure Authorization: Actuarial Work on Firemen's Incentive Plan
In a memo, Gary Clinton, Finance Director, explained that the terms of
the Act~3_mrial Contract state that permission is required from the
Executive Board if more than $2000 of w~rk in incurred beyond the base
contract. He stated that Pension Consultants has been working on the
Robert Wolf incentive Plan for the volunteer fire fighters and will
exceed the $2000 li~tit, however, funds are available to pay for this
fee and were budgeted as part of the $6000 of administrative fees to
fund the incentive plan. Mayor Peters moved to approve this
expenditure, seconded by Deputy Mayor Veronesi, passed unanimously.
Donations
Police Depazh~nt:
Mayor Peters moved to accept a donation in the amount of $100 from the
Berlin Senior Crafters of the Community Center to the Department's DARE
Program., seconded by Deputy Mayor Powers, passed unanimously.
Cc~,~nity Center:
Mayor Peters moved to accept two $100 donations to the Ccx, uunity
Center, one from t~he Berlin Senior Crafters of the C~L,t~nity Center and
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the other from the Central Connecticut Rabbit Breeders, seconded by
Deputy Mayor Powers, passed unanimously.
Unfinished Business
Discussion of Potential Con--tv Center
Set Priorities for Capital Improvements (Tabled)
Abandonment of Stantack Road (Tabled)
(Tabled-Executive Session)
Ail to remain on the Table.
Request for Federal Grant: COPS Fast
Mayor Peters reported that he, along with Police Chief Charamut and
Police Cu,uJssion Chairman Angelo Barcella went before t~he Finance
Board last week and were successful in getting the votes needed to
apply for the COPS Fast grant. He said he appreciated the fact that
the Finance Board allowed them another chance to speak on this grant to
attempt to convince them of the benefits to the Town.
Board and Cc~mission Matters
The Board acknowledged a letter frcm Blanche Delaney stating that she
did not wish to be reappointed to the r.{brary Board. A letter is to be
sent to Mrs. Delaney thanking for her years of service on the Board.
Planning and Zoning Cc~missions:
Mayor Peters asked the Deputy Mayors if they were in agreement to
reappoint those presently se~-~ing until 12/31/95 when the two will
become one comnission? As all agreed, Mayor PeTers moved to reappoint
the following to the Planning and Zoning Cc~ssions for terms to run
until December 31, 1995, seconded by Deputy Mayor Veronesi, passed
unanimous ly:
Planning Con~ssion: Timothy Zigmont and Susan Wiley-Alternate
Zoning Conm%ission: Kathryn Kearns and Martin Harwin-Alternate
Other Board and Con~nission Appointments/Reappointments:
Berlin-Peck Memorial Library Board:
Deputy Mayor Veronesi moved to reappoint Rosalie Punkunas and Joseph
Pandolfo for three year terms, seconded by 5~yor Peters, passed
unanimously.
Mayor Peters moved to appoint Carol We!z for a three year term,
seconded by Deputy Mayor Veronesi, passed unanimously.
Economic DeveloDment Con~ssion:
Deputy ~kyor Powers n~ved to reappoint Thomas Stregowski and Kevin
McCabe to five year terms, seconded by Mayor Peters, passed unanimously.
Historic District Cc~m/ssion:
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Deputy Mayor Powers moved to reappoint Patricia Checko as a regular
member and Daniel Race as Alternate, both for five year terms, seconded
by Deputy Mayor Veronesi, passed unanimously.
Inland Wetlands and Water Courses C~l,,,~ssion:
Mayor Peters moved to reappoint Michael Balinskas, Garry Daigle and
Ralph Simeone to three year terms, seconded by Deputy Mayor Powers,
passed unanimously.
Park and Recreation C~,,~.~ssion:
Deputy Mayor Powers moved to reappoint William Baccaro and Sebastian
Senia to three year terms, seconded by Deputy Mayor Veronesi, passed
unanimously.
Veterans A~visory Cc~ttee:
Deputy Mayor Powers moved to reappoint Sebastian Amenta to serve
another three year ter~, seconded by Deputy Mayor Veronesi, passed
unanimously.
Water Control Conmission:
Deputy Mayor Powers moved to reappoint Bruce LaRoche and Frank Horbal-
Alternate for five year terms, seconded by Deputy Mayor Veronesi,
passed unanimously.
Finance
_Budget Transfers and/or Appropriations
Mayor Peters moved to approve a request to appropriate $2500 to account
101-2129-121-212 (Copy Machine), su~tted by the Director of
Personnel/Purchasing, to pay for 60,000 copies made above the 300,000
i~mit of the contract with the copy machine lease company, seconded by
Deputy Mayor Veronesi, passed unanimously. On tke form, Mr. D'Errico
no%ed that the new coin operated copier in the library will generate
$3000, which was previously retained by an outside vendor.
The next tw~ budget requests were submitted by Rcman Czuchta, Director
of Business Operations for the Board of Education, who explained that
these same requested had been suk~itted by Richard ~ssell, Public
Buildings Superintendent for the Town, approved by the Executive Board
but denied by the Board of Finance because they had not been sut~uitted
by the Board of Education.
~yor Peters moved to approve a request from Mr. Czuchta to transfer
funds in the amount of $11,052 to account 101-2861-121-270 (School
Expenses-Contractual Services) to improve ventilation in two dark rooms
at Berlin High School, seconded by Deputy Mayor Powers, passed
unanimously.
M~yor Peters moved to approve that $5440, reduc~d from the amount of
$10,874 re~uested by M~. Czuchta, be transferred into the san~ School
Ex-~nses account, to pay for half the cost of the repair of steam
koiler #! at Berlin High, seconded by Deputy .~yor Veronesi, passed
- ~une~nimo~ ly.
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Mayor Peters said the fourth item is the request for funds to purchase
a 600 gallon tank and trailer for a mobile water supply unit, sukmitted
by Mathew Odishoo, ~ergency Management Director, which had been denied
by the Board of Finance. The Mayor said he believed the purchase of
this unit from Federal surplus, at a cost of $400, was important as it
~uld ensure a supply of potable water for citizens during an emergency
or disaster. He moved that the funds be taken from the TIP account for
this purchase, seconded by Deputy Mayor Veronesi, passed unanimously.
Tax Refunds
Mayor Peters moved to approve the following two tax refunds, seconded
by Deputy Mayor Veronesi, passed unanimously:
-$657.79 to Chrysler Financial Corporation, three motor vehicles sold;
-$53.71 to Gelco Corporation, motor vehicle sold.
Deliberation and Appointment of Timberlin Golf Course Concessionaire
(Executive Session)
Mayor Peters moved to enter Executive Session at 8:15 p.m. for
deliberations regarding the Timberlin Concessionaire contract, seconded
by Deputy Mayor Veronesi, passed unanimously. Mr. D'Errico was asked to
remain.
The Board exited Executive Session at 8:50 p.m.. The reporters
secretary returned to the meeting. Dr. John McIntosh, Finance Board
Chairman, and Fred Jortner, Finance Board m~mber joined the meeting.
Mayor Peters moved to Table to obtain further information, seconded by
Deputy Mayor, passed unanimously.
Mr. D'Errico left the meeting at 8:52 p.m..
Review of Department Budgets-1995/96 Fiscal Year
Berlin-Peck Msmorial Library:
Mayor Peters moved to approve this budget with the following line item
revisions, seconded by Deputy Mayor Powers, passed unan~3~ously:
!02-Management-Librarians: No new employees, one full time Reference
Coordinator requested
104-Library Personnel: No new employees, two 12 hour part-time
positions requested
12!-Substitute Personnel: Reduce to $2000 frcm requested $2750
213-Mileage: Reduce to $400 from requested $600
248-Ecfai_ur~nt(New): Eliminate, to be taken frc~Data Processing
291-Books & Periodicals: Reduce to $93,000 frcm requested $99,900
335-Grant to Berlin Free Libr~t: Reduce to $6000 from requested $7000,
~n increase of $500 over previous years.
Public ~diidingMaintenance:
Y=?.vor Peters moved to approve with the following line item change,
se$onded by Deputy ~yor Veronesi, passed unanin~usly:
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105-Blue Collar: Approved one trades helper, electrical; t%~ requested.
Adjournment
The meeting adjourned at 9:00 p.m..
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