1992/11/10APPROVED
EXfLXYfIVE BOARD MEETING
November 10, 1992
Mayor Peters called the meeting to order at 7:00 P.M?. Those
were Deputy Mayor Karen McQuade; Deputy Mayor Thc~a.s Veronesi~.~,',~ ~
James D'Errico, Personnel/Purchasing Director; Dr. John McIntosh,
Chairman-Board of Finance; Attorney Tinlothy Sullivan; Sandra James,
Hartford Courant reporter; Sharon ~uite, Acting Recora{ng
Secretary; Richard Kuziak; Sam Ixa~aglio; and Adam Salina and
other high school students.
ApDroval of Minutes
Mayor Peters moved to approve the minutes of the October 27, 1992
meeting as presented, seconded by Deputy Mayor McQuade and voted
unanimously.
Recapitulation of Minutes: Mayor Peters stated that he had sent a
letter to the Board of Education requesting a meeting to discuss needs
of McCcc School but had no reponse to date. He hopes to hear from
the new Board.
A,,_dience of citizens
Adam Salina spoke on behalf of Berlin High School students who are
anxious to see the track project underway. The track will be named in
memory of Yin Biscoglio and for this reason it is important to th~n
that the track be built with no further delays. Mr. Salina also
offered the students' help in any way possible.
Personnel/Purchasing Matters
Blue Collar Vacancies: Interviews will be conducted next week for
the December 1 Public Grounds vacancy.
An interim meeting is scheduled on ~r 2 for White Collar
negotiations. Mr. D'Errico requested this be put on the next agenda.
Probationary Employees: Mayor Peters moved to accept the midpoint
report of Anthony Sachetti.
Berlin High School Athletic Track: Nine bids were opened on October
29. Lomaglio Construction was the lowest bidder at $471,992 and
Wilcox Excavating came in second with a bid of $509,500. Mr.
D'Errico is in the process of checking references and financial
background of Lc~aglio and is receiving conflicting information.
Mayor Peters will appoint a manager to assist Mr. D'Errico in
making personal contacts in checking the references of the two low~st
bidders. Since all bids exceeded appropriations, discussion was held
o~ suhnitting a budget request, as approved by the Park & Recreation
C~,,,.{ssion, frcm a special account under that cu,,,,~ssion's control.
Mr. Veronesi asked for a breakdown of all expenses to date, which
Mr. D'Errico listed.
Mayor Peters moved to table all bids, based on the fact that all
exceeded the appropriations, and Mr. D'Errico needs time to check out
references. The motion was seconded by Deputy Mayor McQuade and
voted unanimously. Mayor Peters moved to su~t a budget request for
an ad_~itional $150,000.00 from the special Park & Recreation account to
ccnplete the track project as soon as possible.
Top Management Pay Scale: Mayor Peters moved to by-pass this item
until 8: 30 P.M.
CDrporation Counsel
Pending ~itigation-Undergrottnd Tanks: Attorney Sullivan had nothing
to report on this item.
New Britain Transfer Station Fees: Two meetings have been held and
Attorney Sullivan should have a response by ~r 1. He requested
this be put on the agenda for the first meeting in December for
executive session.
Letter frcm Rev. Allen Humes-Use of Senior citizen Bus: Attorney
Sullivan was not prepared to report on this yet but he suggested that
the request be checked out with the insurance carrier.
Golf Course Cc~cession Up~.Date: Attorney Sullivan will discuss this
item at the next meeting in executive session.
Old Business
six Year Plan-Board of Education: Mayor Peters requested this remain
on the table.
Letter frcm Town Planner-Street Acceptances: Mayor Peters moved to
remove this i't~ f~-, the table, seconded by Deputy Mayor McQuade and
voted unanimously. Mayor Peters reported he visited the streets with
the Town Engineer and Town Planner add he still has some concerns. He
found the traffic control signs are not being put up by the developers
and therefore, when the Town puts the signs up they are ccmling out of
the Police Department's account. On winding Meadow Drive bricks are
falling into a catch basin and there is a terrible patch job which
needs to be repaved in the area of 112 Winding Meadow Drive. Mayor
Peters moved to deny street acceptance of Winding Meadow Drive until
the above work is done and all street signs are in place, seconded by
Deputy Mayor Veronesi and voted unanimously.
Mayor Peters will send a letter to the Planning Cc~ssion and managers
urging th~n to have all improvements done before suhnitting street
a~ceptances to the Executive Board. Richard Kuziak pointed out that
this has been an on-going problem and the Town should have a sign-off
sheet for inspections before being suhnitted for street acceptance.
Mayor Peters reported that there are no traffic control signs on
O'Connell Drive. He moved to t_~ble acceptance of O'Connell Drive
until these signs are in place, seconded by Deputy Mayor McQuade and
voted unanimously.
Mayor Peters moved to reccmm~end acceptance of a right-of-way at Toll
Gate Road and Orchard Road for possible future improvements, seconded
by Deputy Mayor McQuade and voted unanimously.
New Business
Letter from Police Chief-Dated Octo~ 30, 1992: Mayor Peters moved
to accept a $50.00 court settlement to be used in the Drug Education
Program, seconded by Deputy Mayor McQuade and voted unanimously.
Mayor Peters moved to add to the agenda a letter from Police Chief,
dated November 9, 1992, seconded by Deputy Mayor Mc~ade and voted
unanimously. Deputy Mayor Mc~ade moved to accept a $100 court
settlement to be used in the Drug Education Program, seconded by Deputy
Mayor Veronesi and voted unanimously.
Letter from Recreation Seryice Department-Donation: Deputy Mayor
Mc~ade moved to accept the $525 donation from Midconn Bank to
Recreational Services to be used for Winter Wonderland Weekend, seconded
by Deputy Mayor Veronesi and voted unanimously.
Letter to Automated Material Handl.in~, Inc.-Noise Probl~n: Mayor
Peters 'spoke with Automated Material and they stated tb~t they do not
run tin can recycling machines after 7:00 P.M. The letter has been
forwarded to the citizen action group for th~m to look into the matter.
Boards and Cc~ssion Matters
Letter from Economic Development Director-Adoption of Resolution:
Deputy Mayor McQuade moved to cc~plete the close-out process and
retain the funds for Small cities Cc~mmity Block Grant as described in
the attached resolution, seconded by Deputy Mayor Veronesi and voted
unanimously.
Letter frum Economic Devel .o~. t Director-R~quest to Join CCEDC:
Mayor Peters moved to add this to the agenda, seconded by Deputy Mayor
Veronesi and voted unanimously. Mayor Peters moved to ap~.rove Berlin
joining the Central Connecticut Economic Develc[m~nt Cc,;-,¥.~ssion,
seconded by Deputy Mayor McQuade and voted unanimously.
Budget Transfers and/or Appropriations:
Mayor Peters moved to approve a $500 budget transfer for the Veteran's
Advisory Cu,,,,{ttee to set up a special account to aid needy veterans
during the holiday season, seconded by Deputy Mayor McQuade and voted
unanimously.
Mayor Peters moved to approve a $2,000.00 budget request of the East
Berlin Fire Department for material to wire their generator, seconded
by Deputy Mayor Veronesi and voted unanin~ously.
Mayor Peters moved to approve a $3,000.00 budget request of Public
Health Nursing department to make the starting salary more c~m~etitive
for the position of Clinical Supervisor, seconded by Deputy Mayor
Y~Quade and voted unanimously.
Mayor Peters moved to approve a $5,000.00 budget request of Public
Building Maintenance to remove asbestos from a ~nall area of the
C~t,~;onity Center for access to the boiler room, seconded by Deputy
Mayor McQuade and voted unanimously.
Mayor Peters moved to approve the $7,500.00 budget request for Employee
Benefits to cover a potential large claim against this account,
seconded by Deputy Mayor McQuade and voted unanimously.
Mayor Peters moved to renove the $195,000.00 budget request of the Fire
Board f-~-~-~-~ the table, seconded by Deputy Mayor McQuade and voted
unanimously. Mayor Peters moved to approve this $195,000 ~_dget
request to rebuild Berlin's truck #9, seconded by Deputy Mayor
McQuade and voted unanimously.
Tax Refunds:
Deputy Mayor McQuade moved to approve a $88.76 tax refund to Holman
Ira_nd Lease Cars, seconded by Deputy Mayor Veronesi and voted
unanimously.
Mayor Peters moved to approve a $2.49 tax refund to Josephine
McLaughlin, seconded by Deputy Mayor McQuade and voted unanimously.
Deputy Mayor Veronesi moved to approve a $23.96 tax refund to Barbara
L. or Joseph B. Kelly, seconded by Mayor Peters and voted unanimously.
Mayor Peters moved to approve a $95.28 tax refund to Carrie and
Richard Butrimas, seconded by Deputy Mayor Veronesi and voted
unanimously.
Top Management Pay Scale:
Gary Clinton, Jean Conway, and Chief Charm~ut joined the meeting
at 8:30 P.M. Mayor Peters moved to r~nove Top Management Pay Scale
frcm the table, seconded by Deputy Mayor McQuade and voted
unanimously. The cc~ittee suhnitted a proposal to adjust top
managers' salaries which would be phased in over a two year period.
Deputy Mayor Veronesi expressed concerns regarding salary of new
employees and he felt the goals need to be clarified. Mayor Peters
requested the Deputy Mayors review the proposal and write down their
questions for the c~'t~'~.~ttee to address at another meeting.
The c~,¥.{ttee left the meeting at 9:40 P.M.
Matters for Update and Discussion
Berlin Mobile H~ne Park Construction: Mayor Peters reported that all
contracts have been signed and the project is moving along. The Police
Depax~-~-~nt is investigating the disappearance of $2,000 ~orth of copper
tubing which the contractor bad stored in the basement of the house on
the property.
Ccmmmity Center Negotiating Cc~m~t~: There was nothing new to
report on this subject.
Mayor Peters moved to adjourn the meeting at 9:45 P.M., seconded by
Deguty Mayor Veronesi and voted unanimously.
l~ted,
Sharon G~ite
Acting Recording Secretary
DOH FORM
S-735
PAGE 1 OF 1
RESOLUTION FOR USE OF
PROGRAM INCOME GENERATED FROM THE 1985 SMALL CITIES PROGRAM
Certified a true copy of a resolution adopted by the Town of Berlin
at a meeting of its Board of Burgesses on and which
has not been rescinded or modified in any way whatsoever.
(SEAL)
Date Clerk
WHEREAS, the Town of Berlin has received funds under the
Connecticut 1985 Small Cities Community Development Block Grant
(CDBG) Program, administered by the State of Connecticut,
Department of Housing, pursuant to Title I of the Housing and
Community Development Act of 1974 as amended; and
WHEREAS, the Town of Berlin has expended those funds pursuant to
Title I of the Housing and Community Development Act of 1974, the
Code of Federal Regulations and the Assistance Agreement, and,
WHEREAS, those funds received by the Town of Berlin have generated
Program Income.
NOW THEREFORE, BE IT RESOLVED BY THE iEXECUTIVE BOARD
OF BERLIN:
OF THE TOWN
1)
That it is cognizant of the conditions for use of Program
Income as prescribed by the Code of Federal Regulations 24
Parts 570.503 (b), 57.506 and 570.512, and Circular No. A-102
Attachment E.
2)
That it realizes Program Income is governed by Title One of
the Housing and Community Development Act of 1974.
3)
That it will use Program Income to fund the same activities
which generated the Program Income and that Program Income
will carry the same benefit and be used in the same manner as
claimed in the original application for CDBG funds.