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1992/11/10APPROVED EXfLXYfIVE BOARD MEETING November 10, 1992 Mayor Peters called the meeting to order at 7:00 P.M?. Those were Deputy Mayor Karen McQuade; Deputy Mayor Thc~a.s Veronesi~.~,',~ ~ James D'Errico, Personnel/Purchasing Director; Dr. John McIntosh, Chairman-Board of Finance; Attorney Tinlothy Sullivan; Sandra James, Hartford Courant reporter; Sharon ~uite, Acting Recora{ng Secretary; Richard Kuziak; Sam Ixa~aglio; and Adam Salina and other high school students. ApDroval of Minutes Mayor Peters moved to approve the minutes of the October 27, 1992 meeting as presented, seconded by Deputy Mayor McQuade and voted unanimously. Recapitulation of Minutes: Mayor Peters stated that he had sent a letter to the Board of Education requesting a meeting to discuss needs of McCcc School but had no reponse to date. He hopes to hear from the new Board. A,,_dience of citizens Adam Salina spoke on behalf of Berlin High School students who are anxious to see the track project underway. The track will be named in memory of Yin Biscoglio and for this reason it is important to th~n that the track be built with no further delays. Mr. Salina also offered the students' help in any way possible. Personnel/Purchasing Matters Blue Collar Vacancies: Interviews will be conducted next week for the December 1 Public Grounds vacancy. An interim meeting is scheduled on ~r 2 for White Collar negotiations. Mr. D'Errico requested this be put on the next agenda. Probationary Employees: Mayor Peters moved to accept the midpoint report of Anthony Sachetti. Berlin High School Athletic Track: Nine bids were opened on October 29. Lomaglio Construction was the lowest bidder at $471,992 and Wilcox Excavating came in second with a bid of $509,500. Mr. D'Errico is in the process of checking references and financial background of Lc~aglio and is receiving conflicting information. Mayor Peters will appoint a manager to assist Mr. D'Errico in making personal contacts in checking the references of the two low~st bidders. Since all bids exceeded appropriations, discussion was held o~ suhnitting a budget request, as approved by the Park & Recreation C~,,,.{ssion, frcm a special account under that cu,,,,~ssion's control. Mr. Veronesi asked for a breakdown of all expenses to date, which Mr. D'Errico listed. Mayor Peters moved to table all bids, based on the fact that all exceeded the appropriations, and Mr. D'Errico needs time to check out references. The motion was seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters moved to su~t a budget request for an ad_~itional $150,000.00 from the special Park & Recreation account to ccnplete the track project as soon as possible. Top Management Pay Scale: Mayor Peters moved to by-pass this item until 8: 30 P.M. CDrporation Counsel Pending ~itigation-Undergrottnd Tanks: Attorney Sullivan had nothing to report on this item. New Britain Transfer Station Fees: Two meetings have been held and Attorney Sullivan should have a response by ~r 1. He requested this be put on the agenda for the first meeting in December for executive session. Letter frcm Rev. Allen Humes-Use of Senior citizen Bus: Attorney Sullivan was not prepared to report on this yet but he suggested that the request be checked out with the insurance carrier. Golf Course Cc~cession Up~.Date: Attorney Sullivan will discuss this item at the next meeting in executive session. Old Business six Year Plan-Board of Education: Mayor Peters requested this remain on the table. Letter frcm Town Planner-Street Acceptances: Mayor Peters moved to remove this i't~ f~-, the table, seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters reported he visited the streets with the Town Engineer and Town Planner add he still has some concerns. He found the traffic control signs are not being put up by the developers and therefore, when the Town puts the signs up they are ccmling out of the Police Department's account. On winding Meadow Drive bricks are falling into a catch basin and there is a terrible patch job which needs to be repaved in the area of 112 Winding Meadow Drive. Mayor Peters moved to deny street acceptance of Winding Meadow Drive until the above work is done and all street signs are in place, seconded by Deputy Mayor Veronesi and voted unanimously. Mayor Peters will send a letter to the Planning Cc~ssion and managers urging th~n to have all improvements done before suhnitting street a~ceptances to the Executive Board. Richard Kuziak pointed out that this has been an on-going problem and the Town should have a sign-off sheet for inspections before being suhnitted for street acceptance. Mayor Peters reported that there are no traffic control signs on O'Connell Drive. He moved to t_~ble acceptance of O'Connell Drive until these signs are in place, seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters moved to reccmm~end acceptance of a right-of-way at Toll Gate Road and Orchard Road for possible future improvements, seconded by Deputy Mayor McQuade and voted unanimously. New Business Letter from Police Chief-Dated Octo~ 30, 1992: Mayor Peters moved to accept a $50.00 court settlement to be used in the Drug Education Program, seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters moved to add to the agenda a letter from Police Chief, dated November 9, 1992, seconded by Deputy Mayor Mc~ade and voted unanimously. Deputy Mayor Mc~ade moved to accept a $100 court settlement to be used in the Drug Education Program, seconded by Deputy Mayor Veronesi and voted unanimously. Letter from Recreation Seryice Department-Donation: Deputy Mayor Mc~ade moved to accept the $525 donation from Midconn Bank to Recreational Services to be used for Winter Wonderland Weekend, seconded by Deputy Mayor Veronesi and voted unanimously. Letter to Automated Material Handl.in~, Inc.-Noise Probl~n: Mayor Peters 'spoke with Automated Material and they stated tb~t they do not run tin can recycling machines after 7:00 P.M. The letter has been forwarded to the citizen action group for th~m to look into the matter. Boards and Cc~ssion Matters Letter from Economic Development Director-Adoption of Resolution: Deputy Mayor McQuade moved to cc~plete the close-out process and retain the funds for Small cities Cc~mmity Block Grant as described in the attached resolution, seconded by Deputy Mayor Veronesi and voted unanimously. Letter frum Economic Devel .o~. t Director-R~quest to Join CCEDC: Mayor Peters moved to add this to the agenda, seconded by Deputy Mayor Veronesi and voted unanimously. Mayor Peters moved to ap~.rove Berlin joining the Central Connecticut Economic Develc[m~nt Cc,;-,¥.~ssion, seconded by Deputy Mayor McQuade and voted unanimously. Budget Transfers and/or Appropriations: Mayor Peters moved to approve a $500 budget transfer for the Veteran's Advisory Cu,,,,{ttee to set up a special account to aid needy veterans during the holiday season, seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters moved to approve a $2,000.00 budget request of the East Berlin Fire Department for material to wire their generator, seconded by Deputy Mayor Veronesi and voted unanin~ously. Mayor Peters moved to approve a $3,000.00 budget request of Public Health Nursing department to make the starting salary more c~m~etitive for the position of Clinical Supervisor, seconded by Deputy Mayor Y~Quade and voted unanimously. Mayor Peters moved to approve a $5,000.00 budget request of Public Building Maintenance to remove asbestos from a ~nall area of the C~t,~;onity Center for access to the boiler room, seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters moved to approve the $7,500.00 budget request for Employee Benefits to cover a potential large claim against this account, seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters moved to renove the $195,000.00 budget request of the Fire Board f-~-~-~-~ the table, seconded by Deputy Mayor McQuade and voted unanimously. Mayor Peters moved to approve this $195,000 ~_dget request to rebuild Berlin's truck #9, seconded by Deputy Mayor McQuade and voted unanimously. Tax Refunds: Deputy Mayor McQuade moved to approve a $88.76 tax refund to Holman Ira_nd Lease Cars, seconded by Deputy Mayor Veronesi and voted unanimously. Mayor Peters moved to approve a $2.49 tax refund to Josephine McLaughlin, seconded by Deputy Mayor McQuade and voted unanimously. Deputy Mayor Veronesi moved to approve a $23.96 tax refund to Barbara L. or Joseph B. Kelly, seconded by Mayor Peters and voted unanimously. Mayor Peters moved to approve a $95.28 tax refund to Carrie and Richard Butrimas, seconded by Deputy Mayor Veronesi and voted unanimously. Top Management Pay Scale: Gary Clinton, Jean Conway, and Chief Charm~ut joined the meeting at 8:30 P.M. Mayor Peters moved to r~nove Top Management Pay Scale frcm the table, seconded by Deputy Mayor McQuade and voted unanimously. The cc~ittee suhnitted a proposal to adjust top managers' salaries which would be phased in over a two year period. Deputy Mayor Veronesi expressed concerns regarding salary of new employees and he felt the goals need to be clarified. Mayor Peters requested the Deputy Mayors review the proposal and write down their questions for the c~'t~'~.~ttee to address at another meeting. The c~,¥.{ttee left the meeting at 9:40 P.M. Matters for Update and Discussion Berlin Mobile H~ne Park Construction: Mayor Peters reported that all contracts have been signed and the project is moving along. The Police Depax~-~-~nt is investigating the disappearance of $2,000 ~orth of copper tubing which the contractor bad stored in the basement of the house on the property. Ccmmmity Center Negotiating Cc~m~t~: There was nothing new to report on this subject. Mayor Peters moved to adjourn the meeting at 9:45 P.M., seconded by Deguty Mayor Veronesi and voted unanimously. l~ted, Sharon G~ite Acting Recording Secretary DOH FORM S-735 PAGE 1 OF 1 RESOLUTION FOR USE OF PROGRAM INCOME GENERATED FROM THE 1985 SMALL CITIES PROGRAM Certified a true copy of a resolution adopted by the Town of Berlin at a meeting of its Board of Burgesses on and which has not been rescinded or modified in any way whatsoever. (SEAL) Date Clerk WHEREAS, the Town of Berlin has received funds under the Connecticut 1985 Small Cities Community Development Block Grant (CDBG) Program, administered by the State of Connecticut, Department of Housing, pursuant to Title I of the Housing and Community Development Act of 1974 as amended; and WHEREAS, the Town of Berlin has expended those funds pursuant to Title I of the Housing and Community Development Act of 1974, the Code of Federal Regulations and the Assistance Agreement, and, WHEREAS, those funds received by the Town of Berlin have generated Program Income. NOW THEREFORE, BE IT RESOLVED BY THE iEXECUTIVE BOARD OF BERLIN: OF THE TOWN 1) That it is cognizant of the conditions for use of Program Income as prescribed by the Code of Federal Regulations 24 Parts 570.503 (b), 57.506 and 570.512, and Circular No. A-102 Attachment E. 2) That it realizes Program Income is governed by Title One of the Housing and Community Development Act of 1974. 3) That it will use Program Income to fund the same activities which generated the Program Income and that Program Income will carry the same benefit and be used in the same manner as claimed in the original application for CDBG funds.