1992/07/14APPROVED
EXECUTIVE BOARD M~TING
July 14, 1992
Mayor Robert Peters called the ~=eting to order at 7:05 p.m..
were Deputy Mayor Karen McQuade, James D'Errico-Director of.'Personnel "... '!
and Purchasing, Elisa Hutcoe-Herald reporter and Janice Serfino '
-Secre~_ary. Deputy Mayor Thcr~as Veronesi absent due to vacation.
Approval of Minutes
Mayor Peters moved to approve the minutes of July 7, 1992 as written,
seconded by Deputy Mayor 5k~i~ade, passed unanimously.
Recapitulation of Minutes
Mayor Peters said that DEP's hearing on Easco has been postponed to
July 31st. The Mayor said he would have no problem with DEP
waiving the past fines, requiring installation of equi~nent by a
certain date, then imposing a fine for every day not in ccmpliance.
Thew as a brief discussion on the status of the TimberlinCnncession
contract. Deputy MayorMc~3_¢6e stated that the ~dendumto the
contract came forth because she and DeputyMayor Veronesiw~re not in
favor of canceling the contract in Feb~3~ry, as was the Mayor. She
said that both she and Deputy Mayor Veronesi had fought for Ms.
Genovese, believing she should have a second chance. The Deputy
Mayor stated that the Addendum provides for cancellation if any one of
the sections is violated. She saidMs. Genovese is in violation of
several sections and that a violation of one would have been sufficient
to take action. Mayor Peters said that all areas of the golf course
are working smoothly, except for this operation.
~l,_dience of citizens
No one was present.
Corporation Counsel
Mayor Peters stated that Attorney Sullivan had a meeting to attend and
would be in a later. He asked to pass over this section until his
arrival.
Personnel/Purchasip~Matters
Update on Union Negotiations: Mr. D'Errico stated he had nothing new
to report on any of the union contract negotiations.
Berlin High School Athletic Track: Mr. D'Errico reported that the
project should go out to bid by the end of the w~ek. He said the
architect will be handling most of the bid procedure.
Library Position Vacancy: Mayor Peters said that after meeting with
the librarian it has been determined that there is a need to fill this
20 hour position. He instructed the Personnel Director to post notice
of the position in-house for seven days, as soon as possible.
Miscellaneous Open Items: Mayor Peters said that the Water Control
Cc~ssion has requested approval to appoint a secretary to take
minutes at their meetings. He said there was $600 in their budget for
this purpose. The Mayor moved to establish the position of secretary
for the Water Control Ccmmzission at a fee of $55 per meeting, urging
the Personnel Director to look to a non-Town employee, as there are
too many positions .to fill when _T~wn ~.~loy..e~. sf. who___s_e_rve__as~b~%rd~3r
c~m~ission secretaries, leave employment w~tn tne 'l~wn, s~ u~
Deputy Mayor McQuade, passed unanimously.
Regarding the Board's question on the cost of insurance coverage on the
Cu~;,~nity Center, Mr. D'Errico reported that in the 1991-92 fiscal
year the cost was $1802, and in the 1992-93 year the cost is $7312. He
explained that the increase was due to the cc~.y's reluctance to
insure the building and the percentage increase in the replace~ant
value. Mayor Peters asked what that replacement value the insurance
ommpany had placed on it, to which Mr. D'Errico replied $2,221,000.
Old Business
T~-~e of State T.~nd: Worthington Ridge/Mill Street (Tabled)
Mayor Peters moved to remove this it~n frcm the t_mble, secc~ded by
Deputy Mayor McQuade, passed unanimously.
Mayor Peters stated that he gives tremendous credit to Roger Gaudio,
Zoning Enforc~nent Inspector, for staying in contact with the State on
this parcel, getting it cleaned up and eventually leased to the Town
for five years, with a five year option to renew. The Mayor said he
has instructed the Public Grounds crew to mow the grass so that the
contour of the piece can be seen. He said he would like to see it
beautified with shrubs and flowers and would eventually like to see a
plaque in memory of Dotty Heffernan, late Chairman of the Historic
District Cu~.~.~ssion. The Mayor asked Deputy Mayor M~Quade to contact
beth the Historic District Ccmmission and Historical Society to include
th~n in any plans. The Deputy Mayor said she would also contact the
Berlin Garden Club to see if they would consider this an area to use
scme of the funds they have collected to beautify areas along the
highways and highway ramps.
$225,000 Budget .Rgquest: Fire Board
Mayor Peters asked that this remain on the ,mhle.
New Business
Bui]d{n~ Pe_~t Fee Waiver Request: E.B.V.F.D.
Mayor Peters moved to waive the building permit fee, in the amount of
$130.00, for re-roofing part of the East Berlin Volunteer Fire
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Department building, seconded by Deputy Mayor McQuade, passed
unanimously.
T.I.P. Account
Mayor Peters asked that this item be taken up later in tb~ meeting.
Park and Recreation Items
Mayor Peters moved to approve the follc~ing requests of the Park and
R~creation C~L~-~-~ssion, second by Deputy Mayor McQuade, passed
unanimously:
-Approved the Berlin High Senior Class and Berlin Midget Football to
sell food at the Sage Park concession during their hcme football games;
-Approved the Berlin Wrestling Association selling food at the Sage
Park concession on Wednesday, August 12th, for local band night;
-Approved the waiver of field usage fees for two practices for a
girls ten and eleven year old soccer team participating in the Nutmeg
State Games. The team consists of 17 players, of whcm three are Berlin
residents. The team is coached by Steve Hinchliffe and Joe
Opulski, Town residents;
-Approved the request fr~n Ed and Mike Malley to conduct a baseball
program at Garrity and Pulcini Fields for seven to twelve year
olds frc~ 9:00-12:00 noon and at Percival Field from 9:00-12:00
noon for thirteen to eighteen year olds frc~ August 3rd to 7th;
-Approved the request from Lindsey Hansen, Golf Pro, to refund
$25.00 each to nine student golfers who did not receive the new student
discount when obtaining season tickets. Mayor Peters wanted it noted
that such a request should have ccme in earlier in the season and in
the future will not be refunded if as late.
-Waived the group picnic rental fees for the Berlin Fire Department to
use Sage Park on Sunday, August 23rd.
Contract PW 93-01: Chip Sealing Roads
Mayor Peters moved to award Contract PW~93-01: Chip Sealing Roads to
Ccmer Contracting, Inc. of Farmington, low bidder, in the amount of
$0.73/sy, seconded by Deputy Mayor McQuade, passed unanimously.
LoCIP Grant Application
Mayor Peters motioned to place the LoCIP Grant Application, in the
amount of $118,640.00, on the agenda of the next Special Town Meeting,
seconded by Deputy Mayor 5~i~ade, passed unanimously.
~___q_c~ce of Monetary_Donation: Police Dep~rtment
Mayor Peters moved to accept a check in the amount of $100 to the
Police Department as part of a court settlement and authorize these
funds to be used in the Department's Drug Education Program, seconded
by Deputy Mayor McQuade, passed unanimously.
T.I.P. Account
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Mayor Peters moved to approve the following allocation of fuD~ls frcm
the T.I.P. Account, seconded by Deputy Mayor McQuade, passed
unanimously:
-$100 to support Mrs. Connecticut, Phyllis Winters, a resident of East
Berlin in the Mrs. U.S.A. Pageant. The Mayor said this was only a
token support from the Executive Board, as Ms. Winters will be
promoting Berlin as well as Connecticut.
-up to $300 to ccmplete the kitchen facility at the Highway Department;
-up to $200 to fund activities for the German students who will be
visiting Berlin as part of the "Berlin Meets Berlin" program. The
Mayor added that since the article requesting donations appeared in the
Herald on Friday, $250 has been received f-~-~-~; local residents. Also,
Dattco Bus Cc~any is picking up the cost of transporting our visitors
to and fr~n Kennedy Airport.
Board and Oam,{ssion Matters
Mayor Peters moved to appoint Michael Balinskas to fill an unexpired
term on the Inland Wetlands Cc~mission, to expire in 1995, effective
with the receipt of his letter of resignation as an Alternate on the
Zoning Cc~ssion, seconded by Deputy Mayor McQuade, passed
unania~ms ly.
Mayor Peters moved to appoint Geraldine Wagner to fill the unexpired
term of Mr. Balinskas as an Alternate on the Zoning Cc~ssion, term
to expire in 1996, also effective with the resignation of Mr. Balinskas
frcm this position, seconded by Deputy Mayor McQuade. In the
discussion Deputy Mayor McQuade asked what qualifications Mrs. Wagner
had, to which Mayor Peters replied, her willingness to serve the Town.
He said she had come in to see him the last time he had placed an
article in the paper looking for volunteers for boards and c~,~,{ssions.
p~sed unanimously.
Mayor Peters moved to appoint Chester Grunwald to fill an unexpired
term on the Veterans Advisory C~,,,.{ttee, to expire in 1996, seconded by
De. puty Mayor McQuade. Mayor Peters said Mr. Grunwald's name had been
given to h/m by the Cc~ander of the V.F~.W.. The motion was passed
unanimously.
Finance
Budget Transfers and/or App.rp. priations
Mayor Peters moved to approve a request suhnitted by th~ Dog Warden to
transfer funds in the amount of $130.00 from account 101-2230-121-249
(Medical Services) to account 101-2230-121-120 (Personnel-Dog Wardens),
due to unanticipated wild animal ccmplaints resulting in additional
call-outs, seconded by Deputy Mayor McQuade, passed unanimously.
(1991-92 budget)
Mayor Peters moved to approve a request suhnitted by the Director of
Nursing Services to transfer funds in the amount of $185.00 from account
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101-2753-121-128 (H~ne Health Aides) to account 101-2753-121-213
(Mileage), seconded by Deputy Mayor M~Quade, passed unanimously.
(1991-92 budget)
Mayor Peters moved to approve a request of Morgan Seelye, Town
Engineer, to transfer funds in the mrount of $234.00 to account
101-2336-121-289 (Local Capital Improvements Progr~n), due to a larger
amount in the LoCIP Entitlement to the Town, seconded by Deputy Mayor
McQuade, passed unanimously. (1992-93 budget)
Mayor Peters moved to approve a request of James simons, Chief
Mechanic, in the amount of $8500 for the purchase of a new oil
recycling tank and installation of a concrete slab on which to place
the tank, seconded by Deputy Mayor McQuade, passed unanimously.
(1992-93 budget)
Tax Refunds
Deputy Mayor Mc~mde moved to approve a tax refund to James J. Daley
in the amount of $93.15, seconded by Mayor Peters, passed unanimously.
Additions to Agenda
Mayor Peters moved to add a letter written by David Borthwick,
T.~hrary Board Chairman, to the agenda, seconded by Deputy Mayor
Mc~__de, passed unanimously.
The Mayor said Mr. Borthwick's letter was to thank Grace Johnson, a
library volunteer, upon concluding fourteen years of service to the
library. He then moved to send a letter from the Executive Board
thanking Mrs. Johnson for her years of service, seconded by Deputy
Mayor McQuade, passed unanimously.
Mayor Peters moved to add a matter concerning breaks into t_he Willard
School playground equipment boxes to the agenda, seconded by Deputy
Mayor McQuade, passed unanimously.
The Mayor said that the boxes had been ~roken into and although items
taken were of a shall dollar amount, there was an inconvenience to the
recreational staff conducting the programs and the children who
participate in th~n. He said he was considering offering a reward but
the Captain said that the police have scram good suspects in the case.
Matters for Update and Discussion
Farmington Avenue Construction Project: Nothing to report.
Oa~.LLonity Center F£oposals: Deputy Mayor Veronesi on vacation.
Berlin Mobile H~ne Park Construction: Mayor Peters reported that the
architect retained by the golf course had met with the members of the
cc~nittee overseeing the construction of the park. He said that when
the topo map is ccmpleted the architect will prepare several designs
for the park. The Mayor said that one of the c~',~Httee members had
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stated that residents of the park are being asked to select the site on
which they wish to have their hcme placed. He said this was very
premature as the design has not been done and believed it would lead to
hard feelings. The Mayor asked Deputy Mayor Mc~_,_ad_e to call Pat
Morin, resident and c~,,,,{ttee member, and tell her that the residents
should not be asked to select their sites at this t/me.
Attorney Sullivan entered the meeting at 8:35 p.m..
Cgrporation Counsel
Mayor Peters said that priority one for both the Corporation Counsel
and Fire Marshal is to get a meeting scheduled with Aaron Environmental
on the underground oil storage tank situation.
Mayor Peters asked Attorney Sullivan if he had been in contact with
Lisa Genovese's attorney. He said he had called his office that
afternoon but the call had not been returned.
Adj ou~]-~ent
Mayor Peters moved to adjourn the meeting at 8:45 p.m., seconded by
Deputy Mayor McQuade, passed unanimously.
ce SerafLno/Executive ~ecretary
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