1990/07/24APPROVED
EXECUTIVE BOARD MEETING
July 24, 1990
Mayor Robert Peters called the meeting to order at 7:00 pm. Present
w~re Deputy Mayor Karen McQuade, Deputy Mayor Angelo Tiezzi, Dr.
John P. McIntosh-Chairman Finance Board, James D'Errico-Personnel
Director, A1 Gerdis, Bob Weiss, Erin Martin-Courant reporter,
Elisa Hutcoe-Herald reporter, and Janice Serafino-Executive
Secretary.
Approval of Minutes
Mayor Peters moved to approve the minutes of July 10,
seconded byDeputyMayorMc~ade, passed unanimously.
-Recapitulation of Minutes
1990 as written,
No action taken.
Audience of Citizens
No one present wished to speak.
Personnel Purchasing Matters
Mr. D'Errico said that he had two matters that had to be taken in
Executive Session. '
Corporation Counsel
Mayor Peters said that Attorney Sullivan was at the Inland-Wetlands
CCmlnission meeting and would be into the Executive Board meeting later
in the evening.
The Mayor said that there were a couple of items that could be taken up
before Attorney Sullivan joined them. One was to sign a lien release in
the amount of $3945.40 paid byJohn Rzeplinski for property located
at 61 Worthington Ridge. Deputy MayorMcQuade moved to authorize
Mayor Peters to sign the lien release, seconded by Deputy Mayor
Tiezzi, passed unanimously.
Mayor Peters said the second item was the renewal of the lease with
Churchill BradleyJr. for the use of the barn at Timberlin Golf
Course. The Mayor said that there were two differences in this lease,
one being that the Town would no longer pay Mr. Bradley $120 a year
for water as he is no longer supplying the Town with it, and this lease
will give the Town first option to purchase Mr. Bradley'sentire
Property when he decides to sell. Mayor Peters said that his only
concern with the option portion is that it only gives the Town 30 days
to make a decision and he would rather see a 90 day time ~rame. He
said that he would like to see the lease approved for signing and see
if Mr. Bradley would agree to extending the 30 days to 90 days.
Mayor Peters moved to approve the renewal of the lease with Churchill
Bradley's barn at Timberlin Golf course to run until June 30,
1995, seconded by Deputy Mayor Tiezzi, passed unanimously.
Old Business
Old Peck Library
Mayor Peters said that the representatives of the Historical Society
and Chamber of Commerce will be cc~ng into the meeting at 8:00 ~m.
Delinquent Taxes
To r~ain on the table.
_Sage Park Lighting
Mayor Peters moved to remove this item from the table, seconded by
Deputy Mayor McQuade, passed unanimously.
Upon recc~m~_ndation of the Park and Recreation Cc~ssion, Mayor Peters
moved to approve the use of Rate 30 for the lighting of the
football/soccer field at Sage Park, seconded by Deputy Mayor McQuade,
passed unanimously.
Town Owned Property-Lot 65
To remain on the table.
_Acceptance of Gift to Berlin -~mior Cen~e~r
Mayor Peters ~oved to accept the gift of an Apple II Computer system
and a letter quality printer to the Berlin Senior Center fr~n Mr. and
Mrs. William A. McQueeney of Butternut Lane, seconded by Deputy Mayor
McQuade, passed unanimously.
Park and Recreatkn
Action was taken on the following items by the Park and Recreation
Oa~,,.{ssion and forward_ed to the Executive Board for approval:
Mayor Peters moved to waive the facility fee and deposit fee for the
Berlin Fire Department to use the picnic pavilion at Sage Park on
Saturday, August 4th, seconded by Deputy Mayor Tiezzi, passed
Mayor Peters moved to waive the fees for pool passes for the visiting
German students, seconded by Deputy Mayor Tiezzi, passed unanimously.
Deputy Mayor Tiezzi moved to allc~ Swim Skin to sell swiaming gear at
the Junior Swim Team Championship at Percival Pool on August 4th
and 5th, seconded by Mayor Peters, passesd unanimously.
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Deputy Mayor McQuade moved to approve the selling of food by the
Berlin High School Senior class and the Midget Football League at their
hc~e football games at Sage Park, seconded by Deputy Mayor Tiezzi,
passed unanimously.
Deputy Mayor McQuade moved to approve the selling of program
brochures by the Swim Team Booster Club at the Junior Swim Team
Championships at Percival Pool on August 4th and 5th, seconded by
Deputy Mayor Tiezzi, passed unanimously.
Deputy Mayor McQuade moved to allow the Berlin Youth Soccer
Association and the Kiwanis Club Soccer Jamboree to use Sage Football
and Sage Auxiliary fields on September 29th with a rain date of
October 13th, providing there is no B.H.S. football game scheduled
for that date, and to grant permission for food to be sold, seconded by
Deputy Mayor Tiezzi, passed unanimously.
Deputy Mayor Tiezzi moved to approve the Swedish and Italian Club
Golf Tournament at Timberlin Park on a non-conflicting Sunday in
October, with full green fees, seconded by Mayor Peters, passed
unanimously.
Deputy Mayor McQuade moved to approve a refund in the amount of $175
for an Unrestricted Senior Season Ticket at Timberlin Golf Course to
Elaine Verheyen, due to illness, seconded by Deputy Mayor Tiezzi,
passed unanimously.
Dues and Conferences and Meal Allotments
Mayor Peters said that everything proposed is the same as was approved
in 1988 with the exception that he was asking that the allowances for
travel costs to national conferences be increased frcm $200 to $250 to
reflect the increased costs of air fares. After a brief discussion,
Mayor Peters moved to approve the revised schedule for Dues,
Conferences and Meal Allotments, secoDz]ed by Deputy Mayor Tiezzi,
passed unanimously.
B.C.I. Ground Water Exploration: Well Drilling Bids
Deputy Mayor Tiezzi moved to award the contract for Bedrock
Groundwater Exploration to the apparent iow bidder, S.B. Church in the
amount of $28,248, seconded by Mayor Peters, passed unanimously.
~mplo~ee Request
Mayor Peters referred to a letter from employees of the Building
Maintenance Department requesting permission to use funds in the amount
of $173.20 to purchase a microwave oven for their depaz-h-~-~nt. The
employees stated that they had saved the n~ney over a period of two
years by saving scrap copper from plumbing jobs. The cleaning and
separating of copper was done on the employees' personal time.
U
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Deputy Mayor McQuade moved to allow the employees to use the money
raised to purchase a microwave oven, seconded by Deputy Mayor Tiezzi,
passed unanimously.
Deputy Mayor Tiezzi said that the employees should be sent a letter
cu,,,ending th~n for their actions. Mayor Peters and Deputy Mayor
McQuade agreed unanimously.
Award for Bond Anticipation Notes
Mayor Peters moved to accept the recc~mendation of Treasurer Nancy
Lockwood and make the following awards for bond anticipation notes,
seconded by Deputy Mayor Tiezzi, passed unanimously:
Lot A - $600,000.00, Dated 8/1/90 and Due 8/1/91
- $200,000 Seymour Road (Series C)
- $400,000 Library
To Bank of Boston Connecticut, interest rate of 5.97%, Premium of $2.00.
Lot B-$1,900,000.00 Dated 8/1/90 and Due 6/28/91 - $300,000 Griswold School
- $100,000 Sidewalks
- $1,500,000 Willard School (Series B)
To Fleet Bank, $1,000,000, interest rate of 5.89%, no Pr~nium; and
To Central Bank, $900,000, interest rate of 5.97%, Premium of $3.32.
Board and Cc~ssions
No action taken.
Finance
Budget Transers and/orAppropriatiom~
Deputy Mayor Tiezzin~ved to approve a transfer within the Water
Control Department Budget in the amount of $5200 to meet expenses
caused by a water main break in a line serving Northeast Utilities,
seconded byDeputyMayorMcQuade, passed unanimously.
Mayor Peters moved to approve a request from the Superintendent of
Building Maintenance, Richard Russell, to hold over funds in the amount
of $5300 frc~n the last fiscal year, to cc~plete the project of lining
the planters in front of Town Hall, seconded by Deputy Mayor McQuade,
passed unanimously.
Mayor Peters moved to approve a request of James Simons, Chief
Mechanic, to transfer funds in the amount of $130.00 to ~ccount
#101-2335-121-252 to meet fiscal year obligations due to machine shop
costs c~ning in higher than anticipated, seconded by Deputy Mayor
McQuade, passed unanimously.
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Mayor Peters moved to approve a request of James Simons to transfer
fuD~s in the amount of $1000 be transferred into account
#I01-2335-121-233 to cover higher than anticipated volume of repairs
to equi~ze~nt, seconded by Deputy Mayor Tiezzi, passed unanimously.
Mayor Peters moved to approve a request of Mary Jane Engle, Health
Director, in the amount of $1000 to purchase supplies for the her
office, seconded by Deputy Mayor McQuade, passed unanimously.
Mayor Peters moved to approve a request of Charles Karno, Econc~/c
Development Director, for funds in the amount of $4000 to be used to
conduct a land survey for potential road improvement, seconded by
Deputy Mayor Tiezzi, passed unanimously. Mr. Karno indicated that
this survey will assist in keeping an existing industrial entity in
Town and will provide the fran~work for bringing other ventures into
Town.
Tax Refund
Mayor Peters moved to refund taxes in the amount of $210 to Benedict
Gagliardi for a Veterans Exemption not previously given, seconded by
Deputy Mayor McQuade, passed unani~Dusly.
No action taken.
Old Business
Old Peck Library
At 8:07 the following individuals joined the Executive Board to discuss
this issue: Historical Society: Cynthia Wilcox and Peg Sandquist;
Chamber of Cc~r~rce: Richard Olson and Donald Ward.
Mayor Peters moved to remove this item from the table for discussion,
seconded by Deputy Mayor McQuade, passed unanimously.
The Mayor thanked the representatives of the two groups for cc~g in
to discuss the possible utilization of the old Peck Library building by
both. He asked Cindy Wilcox what the Historical Society was
tentatively planning for the building. She said that they were
planning a museum to display the historical items manufactured in
Berlin that they have collected and w~uld need some office space. She
said they were flexible as to locations within the building.
Rick Olson, President of the Chamber, said that they would be
interested in sharing the building with the Society and would like to
discuss the best way of allocating the use of the building. Mr. Olson
said that he was sure there was rocm for agreement on both sides.
Deputy Ma.yor Mc~__de asked what the evening meeting schedules of beth
organlzatzons were. Mrs. Wilcox said that the Society has monthly
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evening meetings and Mr. Olson said the Chamber has been meeting at
lunch time.
Deputy Mayor Tiezzi asked when the lease the Chamber of Oa~,,erce has
on with their present landlord expires. Mr. Olson said August or
September of 1991. He said that he thought there was a lot of
discussion going on based on the idea that sc~ething was going to
happen. The Deputy Mayor said that he felt the Town should retain the
building for its own future use as the Town Hall would be bursting at
the seams in a couple of years. He said he had respect for both groups
but felt there was need for more study before leasing the building.
The Deputy Mayor brought up the fact that the Chamber had looked at
locations in the center of Town before relocating to the Wilbur Cross
Highway but had not opted to lease one.
Mayor Peters said that he agreed with s~ne of what Deputy Mayor
Tiezzi said. He said that the Town would retain ownership and offer
a lease of perhaps five years. The Mayor said that he could not
foresee the Town Hall needing more space due to an increase in the
number of employees within the next five years due to the econ~. The
Mayor said he would rather lease the building instead of leaving it
vacant, putting a strain on the departments responsible for maintenance
of Town buildings and grounds. Mayor Peters said he would support an
agreement between the Chamber and the Historical Society for the joint
use of the building. He suggested that beth groups draft an agreement
acceptable to both and present it to the Town.
Deputy Mayor McQuade said since she had suggested the idea of a
museum to the Historical Society originally, she was in total support.
She said it would be a shame not to display the artifacts in such a
beautiful building. She said that with the Chamber offices located in
the same building the history of the Town would be on display for
individuals and businesses cc~ing into Berlin or expressing an interest
in locating here. Therefore, she was in total support of joint use of
the old library by both groups.
Donald Ward said that he took exception with a statement made by Deputy
Mayor Tiezzi concerning the Chamber looking at locations in the
center of Town. He said that he did not recall that. The Deputy Mayor
said that there was a cc~ttee locking at locations and they b~d
looked at his building. Mr. Ward said that it evidently did not fit
the needs of the Chamber.
Mayor Peters said that he would like to go on record as in support of
the concept of the Chamber and the Historical Society jointly occupying
the old Peck Library and ask the other members of the Executive Board
to do so, too.
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Deputy Mayor Tiezzi said he would like it noted that he was
personally against it and felt the Town should retain 100% of the
building for its own use.
Deputy Mayor McQuade said she was in support of the two groups
occupying the building and felt it would be an asset to the Town.
Cynthia Wilcox asked if there was a time frame they should be working
within and what type of rent figure should they expect? Mayor Peters
said that speaking as one member of the Board he would like to see a
reasonable return for the Town. He said the Town would be a
reasonable landlord.
The members of both groups left the meeting at 8:55 ~m.
Corporation Counsel
Attorney Sullivan discussed several open items with the Executive Board.
Mayor Peters moved to enter Executive Session at 9:00 ~m to discuss
an agreemant betw~_n the Town and the City of New Britain, seconded by
Deputy Mayor McQuade. Erin Martin, Hartford Courant reporter
asked if it was a contract. Mayor Peters said that he was asking
Corporation Counsel to give an interpretation of an agreement as
litigation could result. The Corporation Counsel was asked to remain.
There was a brief discussion on the old Worthington School owned by
the Historical Society.
Mayor Peters moved to exit Executive Session at 9:20, seconded by
Deputy Mayor McQuade, passed unanimously. No action taken.
Mayor Peters moved to add a discussion of the Berlin High School
Graduation Party to the agenda, seconded by Deputy Mayor McQuade,
passed unanimously.
Mayor Peters explained the problems that the parents who ran the party
w~re having with the State Department of Special P~venue Services. He
asked Executive Board approval for Attorney Sullivan to accc~pany the
parents to a Ccmpliance Hearing on August 1st.
Deputy Mayor Tiezzi moved to allow Attorney Sullivan to assist the
parents, seconded by Mayor Peters, passed unanimously.
Mayor Peters told the Deputy Mayors that there was a meeting scheduled
for August 7th that they should consider canceling if there was no
important business to transact. He said that he would be on vacation
that week.
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Mayor Peters then moved to adjourn the meeting at 9:27 ~m, seconded
by Deputy Mayor MoQuade, passed unanimously.
Respectfully Submitted,
Janice Serafino, Executive Secretary
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