1990/06/12EXECUITVE BOARD MEETING
June 12, 1990
Mayor Peters called the meeting to order at 7:00 ~xn. Present were
Deputy Mayor McQuade, Deputy Mayor Angelo Tiezzi, Captain Larry
Schubert-Police Department, James D'Errico-Personnel Director, Jim
Simons-Chief Mechanic, John Pollack-Hartford Courant reporter,
Andrew Soltysik-Herald reporter, and Janice Serafino-Secretary.
Approval of Minutes
Deputy Mayor McQuade noted the following corrections to be made in
the minutes of June 5, 1990:
- page 1, last paragraph, line one, "Deputy McQuade" should be "Deputy
Mayor McQuade";
- page 2, "liability", last word on page, not copying;
- page 3, Appointments to Boards and Cc~xnissions, paragraph one, second
sentence, "Karen McQuade" should be "Deputy Mayor McQuade" for
consistency in minutes;
- page 4, Budget Transfers, paragraph 3, "Deputy McQuade" should be
"Deputy Mayor McQuade";
- page 4, Budget Transfers, under Fire Board request for funds in
amount of $8300, motion cmitted frcm minutes. Mayor Peters said it
should have included the motion as follows: Motion made by Mayor
Peters, seconded by Deputy Mayor Mc~a_~_e to approve funds in the
~nount of $8300 as requested by the Fire Board. This motion should have
been in the minutes preceding the explanation for the request.
Mayor Peters moved to approve the minutes as corrected, seconded by
Deputy Mayor McQuade, passed unanimously.
_Recapitulation of Minutes
No action taken.
Audience of citizens
No one present wished to bring anything to the Board.
Personnel/Purchasing Matters
James D'Errico, Personnel/Purchasing Director, said he had several
items to bring before the Board:
1. He said that on February 13, 1990, he had presented a letter frc~
Carol P~ase of the Finance Department which informed the Executive
Board that she was taking a course at OCSU and would be requesting
tuition reimbursement upon successful ccmpletion. Mr. D'Errico said
that she had cc~pleted the course and was requesting 50% reimburs~T~nt,
under union contract, in the amount of $135.00. He said that she had
su~tted the paper work to him showing successful ccmpletion of the
course. Mayor Peters moved to approve tuition
reimbursement in the amount of $135.00 to Carol Rease for successful
completion of Accounting 3 at CCSU, seconded by Deputy Mayor
Tiezzi, passed unanimously.
2. Mr. D'Errico said that the next item was the purchase of a lift
for the garage. He said that there was $12,000 in the budget and were
proposing to purchase one in the amount of $10,500. Mr. Simons
explained the features of the the Rotary lift they were interested in
purchasing. He said it was a four cylinder, drive on model.
Mayor Peters asked how long it would take to put this out to bid. Mr.
D'Errico said approximately 3-4 weeks. The Mayor asked Mr. Simons
if he was requesting the Executive Board to waive the bid procedure.
Mr. Simons said that this was based on the fact that he did not like
scme of the features of the other lifts he had looked into, and that in
his opinion the Rotary had the best safety features.
Mayor Peters moved to waive the bid procedure, for the betterment of
the Town, and purchase a lift for the Municipal Garage from Rotary
Wheel Service Products in an amount not to exceed $10,500, seconded by
Deputy Mayor Tiezzi, passed unanimously.
3. Mr. D'Errico said that in an attempt to get a better price, six
pieces of equi~x~ent to be purchased for the Water/Sewer, Golf Course
and Public Grounds Departments, had been presented as a package. He
then showed tb~ Executive Board brochures detailing the items. He
said that these pieces had a list price of $105,390 and that the
McGovern Ccmpany had given a price of $85,900, will accept several
pieces of equipment in trade, and will include at no charge a ball
~r and a flail attachment.
Mayor Peters moved to purchase the equi[x~ent frem M~Govern at a price
not to exceed $85,900, seconded by Deputy Mayor Tiezzi. In a
discussion that followed Deputy Mayor Tiezzi asked if this would put
these departments in shape, as far as equi~nent is concerned, for a
while? Mr. D'Errico said that by getting the additional ball
gro~mer and flail attachment the Town w~uld not have to purchase the~
next year as was planned. He said that these departments would be in
good shape for a number of years with the purchases as presented.
Deputy Mayor McQ~ade asked when they would be able to deliver and Mr.
D'Errico said that most items were in stock. The vote was
unanimously approved.
A1 Gerdis entered the meeting at 7:15
Audience of citizens (Continued)
Mayor Peters asked to return to this section of the meeting as A1
Gerdis was not present when this was taken up and he had some
information for him on a question he had asked at the last meeting.
The Mayor told Mr. Gerdis that he had been in touch with 5~il
Carlson and was going to meet with him to find out if there are items
from the Cairn's house still being held in storage. Mayor Peters
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told Mr. Gerdis that when he finds out more information he will
contact him.
Old Business
Old Peck Librar~
Mayor Peters referred to a letter from the Berlin Historical Society in
which a proposal was made to the Executive Board to consider allowing
them to use one half of the old Peck Library building. After a brief
discussion the Mayor said that he would send a letter to the Society
informing them that the Executive Board would take their request under
advisement and will contact them to schedule a meeting to discuss the
proposal.
CCARC Request and Delinquent Taxes
These tw~ items remain on the table.
New Business
Appointment of a Municipal Agent for the Eldmrly
Mayor Peters moved to reappoint Antoinette Pajor as the Municipal
Agent for the Elderly for the Town of Berlin and Ellen Burbridge as
the Assistant Municipal Agent for terms to expire April 1, 1992,
seconded by Deputy Mayor Tiezzi, passed unanimously.
V.F.W. Waiver Request
Mayor Peters moved to waive the building permit fee for the Jerry
Smotrycz Post Veterans of Foreign Wars for their proposed new'
building, based on the fact that it is a Veterans organization and that
the Town will be the recipient of the building should the VFW ever
terminate or disband, seconded by DeputyMayorMcQuade, passed
unanimously.
Bonding Resolution: Hubbard School Addition
Mayor Peters asked that this not be taken up until word is received
that the Board of Finance has acted on it at their meeting, being held
at the same time as the Executive Board.
Mayor Peters moved to approve the Tunxis Recycling Operating
Cc~t~~e~nt (TNOC) and place it on the agenda for the next
Special Town Meeting for adoption, seconded by Deputy Mayor Tiezzi,
passed unanimously.
Yankee Peddlar Day. License Waiver
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Mayor Peters moved to waive the vending license fee for all vendors
registered with the Chamber of C~-~',~rce as participants in Yankee
Peddlar Day, seconded by Deputy Mayor Tiezzi, passed unanimously.
ISpecial Town Meetinq
Mayor Peters moved to schedule a Special Town ~=eting for Thursday,
June 21, 1990 at 7:00 p.m. in the Meeting Roc~ of the Town Hall,
seconded by Deputy Mayor McQuade, passed unanimously.
The Mayor then moved to place the following items on the agenda for
that meeting, seconded by Deputy Mayor McQuade. The Mayor then
said he would like to withdraw this motion as they still had not
received word on the action of the Board of Finance regarding bonding
for Hubbard School and therefore that item could not be placed on the
agenda. Deputy Mayor McQuade withdrew her second to the motion.
At this time Gary Clinton, Finance Director, and Joseph Fasi,
Bonding Attorney for the Town, came to the Executive Board to report
that the Board of Finance had approved a resolution for bonding for the
Hubbard School addition and field renovation in the amount of
$4,800,000. The Finance Director said that this amount was to be
broken into two line items as follows: $4,400,000 for school
construction and $400,000 for renovations and ~provements to the ball
field.
Mayor Peters then moved to approve the following resolution and place
it on the agenda for the next Special Town Meeting for adoption:
Resolution Appropriating $4,800,000 For The Planning, Acquisition And
Construction Of Renovations And Improv~me_nts To Hubbard School And
Authorizing The Issue Of $4,800,000 Bonds Of The Town To Meet Said
Appropriation And Pending The Issue Thereof The Making Of Temporary
Borrowings For Such Purpose.
The motion was seconded by Deputy Mayor McQuade, passed unanimously.
Special Town Meeting
Mayor Peters moved to place the following items on the agenda for the
June 21st Special Town Meeting, seconded by Deputy Mayor McQuade,
passed unanimously:
1. Budget Transfers:
-$485,000 for Berlin High School windows;
-$8,300 to incorporate the Fire Department Dispatch Radio into
console;
-$25,000 for Sewer System at Municipal Garage Ccmplex.
2. Resolution to authorize the Mayor to accept or reject a Local
Capital /mprov~ent Grant from the State in the amount of $117,618.
3. TN0C Agreement
4. Bonding Resolution for Hubbard School Addition and Field
renovation in the amount of $4,800,000.
5. Street Acceptances: Ga~ Acres Sections I and II.
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Boards and C~,,~ssions
Mayor Peters read a letter he received frc~ Jack Dennehy in which he
suhnitted his resignation frcm the Finance Board, effective July 1,
1990. He said that the Executive Board did not have to act on his
resignation as he is an elected official. How~ver, the Mayor said that
he would send a letter to Mr. Dennehy c~,,~nding him for his years of
service to the Town as a volunteer and wish him well in his retirement.
Budget Transfers and/or Appropriations
None
Deputy Mayor Mc~ade moved to approve a tax refund to John Pajor in
the amount of $282.76, seconded by Mayor Peters, passed unanimously.
Additions to Agenda
1. Mayor Peters moved to add a letter from Ed Haber, Assistant Fire
Marshal, to the agenda for discussion, seconded by Deputy Mayor
McQuade, passed unanimously.
The Mayor said that Mr. Haber, presently Assistant Fire Marshal, will
be terminating employment with the Town on June 21st, ending a long
career with the Town of Berlin. Mayor Peters said that he would send a
letter to Ed thanking him for his many years of service and wishing him
well in his retirement.
2. Mayor Peters moved to add a report from the Volunteer C~-,~morative
C~,,,{ttee, seconded by Deputy Mayor Teizzi, passed unanimously.
Chairman Ed Haber said that the C~,,,{ttee bad finalized their plans
for a Volunteer Montm~nt to be built in front of the Town Hall. He had
attached drawings of the proposed brick base, sundial and plaque. Mr.
Haber said that the estimated cost for the project is $2,825. He
said the consensus of the Cc~mittee was that it was only proper that
the money for this project be funded by the Finance Board and the Town
of Berlin, as it would not be proper to ask volunteers to raise money
for their own monument. Mayor Peters moved to accept the
rec(mmendations of the C~,,~ttee and sukmit a budget change in the
amount of $3000 to the Board of Finance for their consideration,
seconded Deputy Mayor Tiezzi, pas. sed unanimously.
3. Mayor Peters moved to add a discussion of the responsibilities of
the Conservation C~,,,,{ssion regarding recycling to the agenda, seconded
by Deputy Mayor Y~Quade, passed unanimously.
Mayor Peters said that he had spoken with the Chairman of the
C~,~,{ssion, Jean Perry Phillips, and she had asked for something in
writing from the Executive Board detailing the responsibilities of the
Conservation Cc~mission on recycling.
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The Mayor said that he felt their responsibilities should be all
aspects of recycling required it~as, educating the residents,
collecting items, delivery to an IPC. He said that there were many
questions to be answered on how to handle the pick up of these items,
purchasing trucks, extending the Trash-Away contract or possibly scme
other way.
Mayor Peters said that if the Deputy Mayors were in agreement with his
views on the responsibilities he would make a motion establishing the
duties of the Conservation Cc~zission. As there was no objection, the
Mayor moved to ask the Conservation C~',,,,{ssion to determine the steps
the citizens of Berlin should take in recycling all of the required
items frum home to curb to an IPC, including all aspects such as the
most cost effective method of getting the items to the IPC, education
of residents and businesses, and all public relation matters, seconded
by Deputy Mayor McQuade, passed unanimously.
The Mayor said that Ms. Phillips has agreed to act as an alternate to
Joseph Paskiewicz, as a representative of Berlin to TROC.
4. Mayor Peters moved to add discussion of an interdepartmental billing
c~-~,,,{ttee to the agenda, seconded by Deputy Mayor Tiezzi, passed
unanimously.
The Mayor said that there had been some interest expressed in
establishing a cc~nittee to consider interdepartmental billing and the
possibility of waiving fees. He said he thought the oa,,,,{ttee should
include representation frcm the Executive Board, Board of Education,
Finance Board, Police Department and Park and Recreation Oa,u,{ssion.
Deputy Mayor Tiezzi said that he would serve as the representative
fr~m the Executive Board.
Mayor Peters moved to appoint a cc~m%ittee, cc~posed of the following
representatives, to look into interdepartmental billing-
- Board of Education (2)
- Executive Board (1)
- Board of Finance (2)
- Police Department (t)
- Park and Recreation Cc~mission (1)
naming Deputy Mayor Tiezzi to serve as the Chairman until one is
chosen by the oa,,,~ittee, seconded by Deputy Mayor McQuade, passed
unanimously.
The Mayor said he would send a preliminary letter to the groups
involved.
Correspondence F.Y. I.
No action taken.
At 8:20 p.m. Mayor Peters asked that the Board take a short break.
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The Board resumed the meeting at 8:31 ~n.
Executive Session
Mayor Peters moved to enter Executive Session at 8:32 pm to discuss
personnel appointments, seconded by Deputy Mayor McQuade, passed
unanimously. Mr. D'Errico was asked to remain.
Mayor Peters moved to exit Executive Session at 9:05 ~m, seconded by
Deputy Mayor McQuade, passed unanimously.
Tne following action was taken as a result of discussions in Executive
Session:
Mayor Peters moved to appoint Douglas Truitt as Youth Services
Director, effective July 1, 1990, seconded by Deputy Mayor McQuade,
passed unanimously.
Mayor Peters moved to appoint Robert Siegrist as Maintainer II in
the .Public Grounds Depa~U,~nt, and to keep the following
ll.cant's names active for six months: Wayne next
(~.lcz, and c~_ry Job3,son, seconded by Deputy Mayor Tiezzi, passed
unanun0us ly.
Mr. D'Errico left the meeting at 9:07 pm.
Boards and Cc~missions Continued
Deputy Mayor Tiezzi moved to appoint Frederick J. Sorbo III to
serve as an Alternate on the Water Control C~-~;-mission, seconded by
Mayor Peters, passed unanimously. This term will run until 1992.
Addition to Age. n~
Mayor Peters moved to add a letter from the Superintendent of Schools
dealing with the storage of Willard School library books at the Peck
Library to the agenda, seconded by Deputy Mayor McQuade, passed
unanimously.
Mayor Peters moved to approve the request to store books frown the
Willard School library in the Peck Library during construction ~f the
addition to the school, seconded by Deputy Mayor Tiezzi passed
unanimously. '
Corporation Counsel
Attorney Sullivan, Corporation Counsel, joined the m-=eting at 9:12 pm.
Mayor Peters referred to a claim presented by Michael Chase to the Town
for payment of damages to his automobile as a result of conditions on
one of the Town roads. He said that Morgan Seelye had looked into
the matter and agreed that the Town had a responsibility to pay for
damages not covered by his insurance. The Mayor said that Attorney
Sullivan had drawn up a waiver for Mr. Chase to sign. Mayor Peters
moved to approve payment of the claim in the amount of $200, pending
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the signing of the waiver by Mr. Chase, seconded by Deputy Mayor
Tiezzi, passed unanimously.
Mayor Peters moved to enter Executive Session at 9:15 ~x~ to discuss a
potential suit against the Town, seconded by Deputy Mayor McQuade,
passed unanimously. The Corporation Counsel was asked to remain.
Mayor Peters moved to Exit E~ecutive Session at 9:25 F~n. No action
taken.
Mayor Peters moved to adjourn the meeting at 9:30 ~, seconded by
Deputy Mayor McQuade, passed unanimously.
~, spectfu.lly ~j ~ed, .
/ uanlce Serafino, Executes Secretary
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