1989/09/19KAREN M. McQUADE
TOWN OF BERLIN
TOWN HALL · BERLIN, CONN. 06037
ROBERT J. PETERS
~ 19, 1989
JAMES I. MCNAIR
office of the Mayor
I. Call to Order
II.
III.
IV.
V.
VI.
A. Approval of M/nutes: Se~ 12, 1989
7:00 p.m.
Audience of citizens
,
Recapitulation of Minutes
Person%el/Purchasing Matters
Corporation Counsel
Old BusiD~sS
A.
B.
C.
Lift: Municipal C~rage
?.'; hrary Dedication
Charter Draft Revisions: Add Recall Provision
Set Meeting w~th C~m,{ssion
New Business
A. Appointments to Boards and Cc~missi~
B. Athletic Fields ~_,b__hard School
C. United Nations Day
D. Pension Investment Reo~,~tions
E. Berlin Youth Soccer P~quest
Finance
A. Budget Transfers ~and/or Appropriations
1. Tabled Item for Police Contracts
B. Tax Befunds
Agenda
Se~ 19, 1989
Page 2
IX.
Executive Sessio~
A. Proposed T~nd Acquisitions
APPROVED
EXEO3ITVEBOA~DMEETING
September 19, 1989
Mayor Robert Peters called the n~eting to order at 7:00 pm. Present
were Deputy Mayor Karen McQuade, Deputy Mayor J~es McNair, James
D'Errico, and Dr. John P. McIntosh.
Approval'of Minutes
Deputy McO3_ade pointed out that on Page five, line three, "pesent"
should be corrected to read "present". Deputy Mayor McNair said that
on page four, under.Corporation Counsel, paragraph two "it" should be
"if". Mayor Peters moved to approve the minutes as corrected, secoD~ed
by Deputy Mayor McO~ade, passed unanimously.
A:_~_ience of citizens
Recapitulation of Minutes
No action taken.
Perscnnei/Purchasing Matters
The foll~ing items were taken up under Personnel/Purchasing:
1. Mayor Peters moved to remove the budget request to fund the Police
Contract frc~,~ the table, seconded by Deputy Mayor M~l~_~.e, passed
James D'Errico, Personnel Director, presented a revised figure to the
Executive Board. He said that he did not like the idea of the Social
Security being included in the figure.
Mayor Peters moved to approve the transfers in the amount of $183,391
with $106,000 of that figure already in the budget, seconded by Deputy
Mayor McNair, passed unan/mo%mly.
2. Mayor Peters moved to appoint Joan Sullivan as Assistant Dog
Warden, seconded by Deputy Mayor McQuade, passed unanimously.
3. Four-Wheel Drive Pick-up Trucks for Golf Course and C~__rage:
Mr. D'Errico said that as reported last week the bids came in $6300
over budget, however, as also stated, there was $10,000 budgeted in the
Building Depai~,~nt for a new vehicle. He said that he and the Mayor
had conferred with the building inspector and chief mechanic and a
decision has been made to paint and put into shape two of the
Plyn~uth cruisers turned in by the Police Department, and give the~
to the Building Inspector and his assistant, with the Building
Inspector's car going to the Zoning Inspector. This will give this
Department decent vehicles and free the $10,000 to be used towards the
truck purchases. Tb~ surplus funds from this account will be turned
back to tb~ Town at the end of the fiscal year.
Deputy Mayor McNair moved to approve the budget transfers from this
account for the purchase of the two four wheel vehicles for the Golf
Course and Highway Depa~'~nt, seconded by Deputy Mayor Mc~,~e,
p~d unanimously.
4. Mayor Peters moved to add an additional expenditure fi-Q,, tb~ T.I.P.
Account to the agenda, seconded by Deputy Mayor McNair, passed
unanimously.
Mayor Peters moved to approve an expenditure of approximately $2400
from t_he T.I.P. Account for renovations to the Assessor's office,
~seconded by Deputy Mayor Mc~aa_~_e, passed unanimously. These
renovations will be to cut a door into Dick Feegel's new office and
to carpet the office behiD~ the counter.
5. Budget Cha~ge-~ing Maintenance Department: Mayor Peters moved
to app~-ove a budget request in the ~m~unt of $8,620 to fund a 20 hour a
week custodial position for one year, seconded by Deputy Mayor
McO:_ade, passed unanimously. Two thirds of this cost will be
reimbursed by:the Golf Pro add CoD~essionaire at tb~ Course, as this
custodian works at the clubhouse f;-cm-~ approximately March to Deoanber.
6. Mayor Peters moved to enter Executive Session at 7: 46 ~u to
discuss a Personnel matter, seconded by Deputy Mayor McQuade, passed
unanimously. Present were r~mbers of the Executive Board and Jim
D'Errioo, Personnel Director.
Mayor Peters moved to exit Executive Session at 8:04 ~n, ~ed by
Deputy Mayor Mc~:_ade, passed unanimously.
Mayor Peters moved to appoint George Fiske to a Custodial position,
seconded by Deputy Mayor McQuade, passed unanimously.
Atty. Sullivan, Corporation Counsel, joined the meeting at 8:05 ~m.
7. Lift-Municipal Garage: Mayor Peters moved to remove this ite~ from
the table, seconded by Deputy Mayor Mc~,~e, passed unanimously.
Mr. D'Errico said that, to the best of his knowledge the following
sequence of events led to the probl~n with the lift at the municipal
garage: The purchase order to pay E~C Construction for ccl~pletion of
the garage addition was issued in September 1987. When the Jergens
Co. cam~ in to install the lift it was discovered that a three phase
electrical service was needed; a request for this service was made on
October 6, 1988, o~ year and one ~nth after tb~ discovery. C. L. & P.
installed the service in the Spring of 1989. It was then that the
problems with the lift operation w~re discovered. The fact that the
lift sat in the ground, unused, for over a year, caused it to rust.
Deputy Mayor McNair asked what Jim Simons, Chief Mechanic, was
doing all this time? Mayor Peters said his job is to see that Town
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vehicles are kept in good repair. He said that although this is a very
~g job, he should have followed through o~ seeing that the lift
bec~e operational. The Mayor said that no clerk of the works was
hired for the garage addition in an effort to save money and that Dick
Russell was to act in this capacity. In a letter received fr~; Dick,
he alludes to his many responsibilities as the reason he did not follow
up in a more timely manner on this project. Mayor Peters said this is
an instance where an attempt to save money backfired and instead
resulted in costing money.
The Mayor said that it was an unfortunate situation and suggested that
a letter be sent to both Mr. Simons and Mr. Russell stating that this
type of situation cannot happen again and that if they feel tb~y need
assistance in the future to bring it to the attention of the Executive
Board, as soon as possible.
Mr. D'Errico left the meeting at 8:15 p.m.
Corporatic~ Counsel
Library Building: Mayor Peters asked the Corporation Counsel if he had
an opinion on what the Town can do with the old Peck n~brary building.
Atty. Sullivan said to be safe the use should deal with social
obligations.
Mayor Peters asked Attorney Sullivan's opinion on the following
hypothetical situation: The Town votes to lease the building to the
Chamber of Commerce for $1.00 a year with the understanding they will
take over full upkeep, insurance, etc., and lease the lower floor to
the Historical Society for use as a museum. Can this be dc~e legally?
The Corporation Counsel said yes, that this would satisfy any
limitations there might be in the gift of the building to the library.
Firing Range: Attorney Sullivan said that in his opinion the Town
should have a written agreement with any outside organization that uses
the firing ranges that would include a hold harmless clause and a
statement of liability insurance. Mayor Peters asked Attorney Sullivan
to draw up a draft of an agreement. He said that he would, conferring
with Chief Charamut before drafting it. Mayor Peters re~_ested that
the agreements become effective January 1, 1990.
Bristol Besource Recovery Facility Agreements:
-Deputy Mayor MoNa{? moved to authorize Mayor Peters to sign an
agreement with the Bristol Resource P~covery Facility to assign its
grant for Tipping Fees from the State to tb~ BRRFOC as agent,
seconded by Deputy Mayor Mc~a~e, passed unanimously. These monies
would tb~n be used to stabilize the tipping fee at the facility.
-Mayor Peters moved to approve amm~dm~nt No. 2 to Amsnded and Restated
Service a~ree~mt, seconded by Deputy Mayor Mu~,~__de, passed
unanimously. This amendment accc~plisb~s trod changes. The first would
be to expand the permitted deliveries of waste frc~ 600 tons per day to
the maximum amount the plant is capable of burning. The second change
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would be to delete the Additional Waste Service Fee for waste in excess
of 600 tons per day a~] increase the Operating and Maintenance Expenses
paid to Ogden Martin from $335,083 to $351,218.
Law Suit: Attorney Sullivan informed the Board that the
Spector/Peters law suit has been settled. He said that although the
Town was not a part of the suit it was named in it and therefore the
Town must approve any settlement of such a law suit. Mayor Peters
asked what the settlement meant for the Town. Attorney Sullivan said
that the Town would agree to accept the road as long as it meets Town
rec~{r~nents. Mayor Peters moved to accept the settl~m~ent of this
case, seconded by Deputy Mayor McQuade, passed unanimously.
Attorney Sullivan, Dr. McIntosh and Brian Koonz left tb~ meeting at
'8:40 tan.
Old Business
Lift: Municipal Garage
Taken up under Personnel/Purchasing Matters.
Library DediCation
Mayor Peters moved to remove this item from tb~ table, seconded by
Deputy Mayor McQuade, passed unanimously.
Mayor Peters said that the Library Board had r~quested that the
Executive Board handle the part of the dedication ceremony that would
give tribute to Blanche Delaney. He said. that they had reques~
several things such as a proclamation, a tree planting, and flowers for
Mrs. Delaney. Invitations to the dedication would be handled by the
Library Board and they requested that invitations to the tribute be
handled by the Executive Board. Mayor Peters said that he would
utilize his SeCretary amx~ other personnel to get the invitations mailed.
Charter Draft Revisions
Mayor Peters said that in reading the inst~_ctions of the Corporation
Council regarding the procedure to be followed, according to State
Statutes, the Executive Board must meet with the Charter Revision
C~nnission to present their z~cc~endations. Based on this Mayor
Peters moved to schedule a Special Executive Board Meeting for Tuesday,
September 26th at 8:00 tan, secomd~ by Deputy Mayor ~uade,
p~a m~nim~sly.
Appointments to Boards and
Mayor Peters mmved to accept with regret the resignation of Vincent
Biscoglio from the Park am~l Recreation Cc~',,,~ssion, seconded by Deputy
Mayor Mc~ad~, passed unanimously.
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Athletic Fields: ~3_bk~__rd School
Mayor Peters referred to a letter frcm Steve Kelly, addressed to the
Superintendent of Schools, regarding the loss of land f~-~,L the athletic
fields at Hubbard School that will result when the proposed addition
to the school is built. Mr. Kelly said that in order for these
fields to be continued to be used they will have to encroach into
w~tlands. Mayor Peters said that this would have to go before the
Inland-Wetlands C~,,,,{ssion and would be costly. The Mayor asked that a
copy of this material be forwarded to Dr. McIntosh, Chairman of the
Finance Board.
United Nations Day
Mayor Peters asked that the Deputy Mayors take the information hume and
review it for discussion at the next meeting.
Pension Investment Recc, m~endat{_nn_s
Deputy Mayor McNair moved to approve the reoa,.~endat~ons of the
Pension Investn~nt Cc~nittee for the investment of pension funds,
seconded by Deputy Mayor McQuade, passed unanimously.
Berlin Youth Soccer Association
Deputy Mayor McNair moved to approve the request of the Berlin Youth
Soccer Association to allow th~, and the Kiwanis Club to sell food at
tb~ Soccer Jamboree on Saturday, October 14th, at Sage Park, seconded
by Deputy Mayor McQuade, passed unanimously.
Additions to the Agenda
Mayor Peters moved to add the following items to the agenda, seconded
by Deputy Mayor M~,~d~, passed unanimously:
1. Mayor Peters moved to award Drainage Contract - PW 90-02 to
R.A.Berlandy and Sons, low bidder, in the ar~unt of $49,885, seconded
by Deputy Mayor McQuade, passed unanimously.
2. Mayor Peters moved to award the contract for landscaping work at
418 Alling Street to Country Style ?_~_ndscaping, low bidder, in the
an~unt of $1670, seconded by Deputy Mayor McQuade, passed unanimously.
3. Mayor Peters moved to schedule a Special Town Meeting for Thursday,
October 5th at 7:00 [an in the Meeting Roan of the Town Hall and set
the following items for the agenda:
- Noise Ordinance
- Mattabassett District Appoin~rent: Livio Dottor
- Resolution .Authorizing the Mayor to Sign an Agre~nent with the State
for the installation of a traffic signal at the intersection of
Rt. 5 and 15 and Spruce Brook ~oad.
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Changes in Executive Board Schedule
Due to several conflicts in the following changes were made in the
. Executive Board meeting schedule:
, Cancelled the meetings of October 3rd and 10th;
Scheduled the following meetings: September 26th at 8:00 p.m.
October 5th at 5.-30 p.m.
October 17th at 7:00 p.m.
Finance
B~t Transfers and/or Appropriations
Ali of these items were taken up Personnel/Purchasing Matters.
Tax Befunds
Executive Session
Mayor Peters moved to enter Executive Session at 9:30 pm to discuss
possible land aoquisitions, seconded by Deputy Mayor Mc~_,._~d_e, passed
unanimously. Present were members of the Executive Board.
Mayor Peters moved to exit E~ecutive Session at 9:40 pm, seconded by
Deputy Mayor Mc~,~e, passed unanimously. No action taken.
Mayor Peters moved to adjourn the meeting at 9:41 pm, seconded by
~anice Serafi~6, ]~-%l~'ve Sec~e~
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