1989/08/15APPROVED
EXECUTIVE~ARD~
August 15, 1989
Mayor Robert J. Peters called the meeting to order at 7: 03 ~m.
Present were Deputy Mayor Karen Mc~ad?, Deputy Mayor James McNair,
Dr. John McIntosh, Blanche Delaney, Jim Tiezzi, Jim D'Errico,
and Brian Koonz-Herald Reporter.
Approval of Minutes
Mayor Peters moved to approve the minutes of August 1, 1989 as written,
secomded by Deputy Mayor M~ku~le, passed unanimously.
Mayor Peters moved to approve the minutes of A&lgust 8, 1989 as written,
seconded by Deputy Mayor M~mde, passed unanimously.
Audience of Citizens
Blanche Delaney wanted to c~.,t~nt on the article in the paper
tonight dealing with the old Peck Memorial Library building. She
referred to the resolution and ordinance ese~hlishing the Berlin-Peck
Memorial Library.
Jim Tiezzi said that his feeling is that the Town should not sell the
building. He said he thought there was a possibility of hooking up
that building with the present KGS building, and with imaginative
planning and design create a new Ommmity Center facility.
Mayor Peters said that he tended to agree with Mr. Tiezzi. He said
that he liked the structure and that the Town Planner, Bill Voelker,
had requested that the Town give serious coasideration to saving the
building for Town use. He said that several suggestions have been made
as to possible use of the building, o~e being locating the Nursing
Service there. Mrs. Delaney said that she felt the Town has a
problem with its public buildings that are vacated, that being they
are not maintained properly. She also asked if the building is sold
could a restricted deed be drawn up so that the building w~uld be
maintained in keeping with the Town's desires. Mayor Peters said that
she had brought up tw~ points, one being that consideration
w~mld have to be given to what kind of strain w~uld be put on the
employees to maintain another building, and secondly, a restricted deed
w~uld lc~r the value of the property.
He said that there was no pressure to make a decisic~ on the building
now and this was why he wanted to begin discussing the matter, as there
is time to make a wise decision.
Deputy Mayor McO3_a_d~ asked of the possibility of letting the
Historical Society use the building to display the many items of tin
ware that are in Town. She said that the Meeting House on
Worthington Ridge, where they planned to display these it, s, still
was not ccmplete. Mayor Peters said that the Society was not a
division of Town gove~-~a~nt and many organizations would like to have
the use of the building. Jim Tiezzi said that he would tend to be
against the Society using the building as it might delay the need to
c~lete the Meeting House.
Mayor Peters concluded the discussion by saying it was too nice a
building to make a quick decision on its future use.
At 7:15 Jim D'Errico and Blanche Delaney exited the meeting and
Bob Wise joined the meeting.
Mayor Peters asked Mr. Wise if he h_~_ sc~thing to bring before the
Executive Board. He said that he wanted to infom theu of an incident
that had occurred at the Golf Course involving his ten year old son.
He said that his wife had brought his son to the course to play golf,
as he had been doing for two or three years. The S~_~___~cer on duty
refused to allc~ him to play, saying that he was too young. The
Starter told Mrs. Wise that kids from surrounding towns had been
damaging the course and therefore no children under twelve w~re being
allowed to play. Although there are rules listed on the back of the
score cards, the Starter admitted there do not see~ to be any
es~__~blished rules and regulations governing the course. Mr. Wise
questioned whether the rules listed on the back of the cards were ones
adopted by the Park and Recreation Cc~ssion or written by the Pro,
Mr. Hanson. He said that the Starter suggested that a call be made
before ccming to tb~ course to see if children would be allowed to play
o~ a particular day. He said that his main cc~plaint was the lack of
consistency in the enforcement of rules, and that it seemed to be at
the discretion of the Starter on duty at a particular time as to
whether children under twelve would be allowed to play. He asked
Executive Board to look into developing a set of rules that will be
consistently enforced.
Lastly, he showed the Board members a handwritten gift certificate f~-~
the pro shop for $30.00. He said that when he brought it to the shop
to use towards greens fees and rental of a cart he was told that he had
to use it towards the purchase of merchandise in the shop. He felt
that this was unfair and that the Town was being taken advantage of
as they receive a percentage of th~ revenue from greens fees and cart
rental but not frum the sale of merchandise in the pro shop. Mayor
Peters had a copy of the certificate made and asked Mr. Wise to follow
up this meeting with a written letter to the Board stating what he had
told them tonight. The Mayor said that when he did this they would
follow up on it.
Raymond Kavarsky joined the meeting at 7:20
Becapitulation of Minutes
Percival Pool: The Mayor said that there are leaks at the pool but
they ware not as bad as originally believed. Therefore, the pool will
remain open until the end of the season before an attempt is made to
locate and repair them.
O
Ambulance: Mayor Peters said that the KVFD had met and granted
permission for the housing of two ambulances at their fire house
through June 30, 1990.
Old Business
Tabled Water Control O~ssion Budget Items
Jack Ross, Manager of the Water Control Department, came before the
Executive Board, at their request, to explain why the overtime account
was over expended, necessitating the budget transfer requests.
Mr. Ross said that he was the person responsible for overseeing the
accounts and although he felt a prudent budget had been prepared, using
trends and past practices as a guide, e~ergency situations cannot be
predict~d_. He said that he was happy with the first eleven months but
was not happy with the twelfth and thirteenth closing. Mr. Ross
proceeded to explain the account set up, as set forth by the Public
Utility Control C~,,.~ssio~. Mayor Peters said that with the number of
accounts they r~quire he could understand the potential nightmare in
keeping track of balances. Deputy Mayor McNair said that he
appreciated all that Mr. Ross had said, but he was sorry he still did
not understand where the overtime came from. Mr. Ross said that a
problem at tb~ Middletown Boad sewer pumping station was probably
what caused most of the overtime.
The Mayor said that some type of warning flag should c~me up in the
computer system to alert of possible over expendLng, to allow for
prior approval of a transfer of funds. He said that the Board now has
to approve the funds and it does not like to be put in that situation.
Mr. Ross said that he would like to be able to come before th~ and
tell them that a particular line it~n budget was very close to being
depleted and he felt that the system was ~ stronger and
eventually it will allow him to do this. Mayor Peters asked if the
overtime was a separate account and when told it was not said that
maybe this was the probl~m~.
Mayor Peters thanked Mr. Ross for coming into the meeting. Mr.
ROss then left the meeting at 7:43 ~. Atty. Sullivan and Donald
Ward joined the meeting at this time.
sign Donation: Junior League
Mayor Peters said that they had to select a location to place the sign
that the Board had agreed to accept from the Junior League of New
Britain. Deputy Mayor Mc~3_a~e said that she was no longer in favor
of the sign and did not feel that the Town warranted it. Mayor Peters
ren~nded her that they ha_a_ already agreed to accept the sign and had so
D~fied the League. After a discussion on the matter the Mayor said
that he would contact Melinda Martin of the League and ask her to put
the project on hold.
New Business
Appointments to Boards and
Director of Emergency Management/Fire Inspector: Mayor Peters informed
the Board that Matt Odishoo had been s~rn in that morning in these
tw~ positions. He said that his immediate assignments w~re to cc~plete
the 911 back up unit at the Berlin Fire House, cc~plete the town wide
Emergency Plan and arrange for a dry run, and to co,tact the F.A.A. at
Bradley Field regarding the landing flight pattern over Berlin.
Historian: Mayor Peters said that Suzann Beckett had come in to
speak with him regarding the position of Historian for the Town.
said that she was eager to give it a try.
He
Mayor Peters then moved to appoint Suzann Beckett as Historian for
the Town of Berlin, seconded by Deputy Mayor M~Quade, passed
u~nim~ly.
Mr. Kavarsky left the meeting at 7:50
Discussion of Resolution Establishing the Belin-Peck M~orial
~rary
Mayor Peters asked the Deputy Mayors and Corporation Counsel Sullivan
to take h~e and review the Resolution and Ordinance that est_~lished
the Berlin-Peck Memorial Library. He also asked Atty. Sullivan to
research the State Grant for the library to see if there were any
restrictions placed on the old library building.
Donald Ward asked if he could speak to the Board about the future use
of the building. He said that he felt that it was an historical
building and should be k~pt by the Town as a landmark. Mr. Ward said
that the Town should co~sider establishing a muse%~ for the display of
its tin ware and proc~_cts manufactured in Berlin, just as other cities
have to display their towns' wares. He said that State m~ney is
available for funding of such a musette. Mr. Ward suggested that the
Chamber of C~mm~_rce have their office there, with daily office hours
they could mintain and oversee the building. Mayor Peters thanked Mr.
Ward for presenting his ideas on the library building to the Executive
Board. He said that the Board would take them under consideration.
Mr. Ward left the meeting at 8:04
Begistrars of Voters' Disa~t on District 2 Voting Location
Mayor Peters referred to letters written by tb~ ~=gistrars of Voters
regarding the Democratic Registrar's request to move the location for
voting in District 2 back to the American Legion frc~ the M~Gee
Middle School. He said that last year both Registrars and the Town
Clerk came to him, requesting that the voting place be moved from the
Legion to M~C~c due to the poor condition of the Legion parking lot,
dinginess and inadequate lighting. He said that they told him that the
poor lighting made it difficult for election ~rkers to read voting
lists and for voters to read items on the ballots. He said that it had
been just over one year since the change was made and that he
personally was not in favor of moving back to the Legion at this
time. He said that the original request for a change had been ccmplied
with, and two of the three requesting the change last year w~re still
satisfied with McGee School. Further more he said that the letter
dated July 27th, requesting the move was f~-fx~-~ the Democratic Town
Cc~mittee and that the Executive Board does not answer to a Town
C~,,,J ttee.
Mayor Peters moved to deny to go to a Town Meeting with the request and
not to consider it further as there had been compliance with the
request made just over a year ago, with tw~ of the three requesting
that change still in a~t with it, seconded by Deputy Mayor
Mc~3_ad_e. The vote was Mayor Peters and Deputy Mayor McQuade in
favor, Deputy Mayor F~Nair opposed.
Deputy Mayor McNair said .that the Board was denying the voice of the
people and that they would have to petition to put in on the agenda of
a Town F~eting. Mayor Peters said that he did not feel that the voice
of the people was being denied and that the Executive Board would not
be dictated to by the Democratic Town C~t,,,{ttee. The Mayor further
stated it appears that the Democratic Registrar of Voters is under
pressure from his Town C~,.,,~ttee to get the voting location changed as
h~ is the only one of the three that feels the McCcc location is not
Deputy Mayor McNair said that the people will have to have their say.
Corporation Counsel
Corporation Counsel Sullivan passed out copies of a proposed Noise
Ordinance to the Executive Board for their review.
The Executive Board discussed the case between the Z.B.A. and Zoning
Oannfssion regarding the fee of Atty. Byrne, representing the
Zoning C~,','~,{ssion. Atty. Sullivan said that there was no written
agreement with Atty. Byrne as to his fee, only a verbal
uD~erstanding that the cost for that type of case should be about
$3500. He said that at the present time Atty. Byrne's fee is more
than $4700 and that he has agreed to cap it at $5800. The Executive
Board at the time had appropriated $3500 for his fees and Mayor Peters
said that if the Zoning Oa~,~,{ssion wants to propose something more then
let them, he was not going to move on it.
Mayor Peters referred to a letter from Nick Chirloo, Building
Inspector, to Mr. A. Gerdis, denying his application for a building
permit to construct a storage building on his property on Bishops
Curve, as it would not be in compliance with zoning regulations.
Atty. Sullivan said that he would like to talk with the Board about
the F.O.I. suit filed against Dr. McIntosh in Executive Session. He
asked that Dr. McIntosh and Jim Tiezzi remain.
Mayor Peters moved to enter Executive Session at 8:37 ~m to discuss
the F.O.I. suit and the Dukon court case against the Town, seconded
by Deputy Mayor Mc~3_~e, passed unanimously. Present were the
Executive Board, Atty. Sullivan, Dr. McIntosh and Jim Tiezzi.
Dr. McIntosh and Mr. Tiezzi left themeeting at 9:00
Mayor Peters moved to exitExecutive Session at 9:20 ~m, secoDd_edby
Deputy MayorMcQuade, passed unanimously.
Mayor Peters moved to add to the agenda the following two items dealing
with the proposed mobile hc~e park, seconded by Deputy Mayor McQuade,
passed tmanimously: "A Resolution of the Town of Berlin Authorizing the
Executive Board to Create and Maintain a Mobile F~me Trailer Park" and
an "Amendment to Ordinance No. 4-89 Concerning Exemption of Municipal
Property From the Berlin Zoning Regulation". The first item is a
revision of a Resolution passed at a Special Town Meeting on May 30,
1989, and the Amendment is to an Ordinance passed at the same meeting.
Mayor Peters moved to accept both of the above mentioned irons and
place then on the agenda for the next Special Town Meeting, seconded by
Atty. Sullivan left the meeting at 9:22
Mayor Peters moved to schedule a Special Town Meeting for Tuesday,
August 29, 1989 at 7:00 ~n in the Meeting Roc~ of the Town Hall and
set the agenda, as per attached, seconded by Deputy Mayor McQuade,
passed unanimously.
Special Executive Board Meeting
Mayor Peters proposed that tb~ Executive Board hold a Special meeting
o~ Tuesday, August 22nd to review the Charter Revision draft and a
couple of other it~ns. The Deputy Mayors agreed and the meeting was
set for 7:00 ~x~.
Mayor Peters said that under Public Act 88-270 one person is to be
appointed to represent the Town in gathering information on the towing
of abandoned motor vehicles in order to receive the 50% reimbursement
from the State. He said that he had spoken with Chief Charan~t and
asked if Sgt. Valentine could handle this for the Tc~n. The Mayor
said that the Chief was in a~t and therefore he was appointing
Sgt. Maurice Valentine to be the Town's liaison with the State to
apply for State reimbursement for towing abandoned motor vehicles.
Mayor Peters moved to add to the agenda the appointment of members to
the Jury Cc~mittee, seconded by Deputy Mayor McQuade, passed
unanimm~ly.
Mayor Peters moved to name Dorothy Warren, Florence Murphy and
Clarissa Dacey to serve another term on the Jury C~,~.~ttee, for a
term to expire 10/31/90, pending their agreement, seconded by Deputy
Mayor MCNa~r, passed unanimously.
Budget Transfers and/or Appropriations
1. Mayor Peters moved to table a request by Gary Clinton for
transfers to fund the newly approve Police comtract pending a further
clarification of the amounts from the Finance Director, seconded by
Deputy Mayor Mc~3__~__d~, passed unanimously.
2. Mayor Peters moved to approve a request of Personnel Director Jsm~es
D'Errico to transfer funds in the amount of $320 to cover a shortage
in the Advertising account for 1988-89, secom~ed by Deputy Mayor
M~, passed unanimously.
Mayor Peters moved to remove fr~n the teble two budget transfer
requests from the Water Control C~',-,¥.~ssion, secanded by Deputy Mayor
M~9~ade, passed unanimously.
3. Mayor Peters moved to approve the following two requests frcm the
Water Control Cc~ssion to cover an over expenditure in the overtime
account, seconded by Deputy Mayor McQuade, passed unanimously:
-A transfer of $4929 to cover salaries am~ a transfer of $186 to cover
social security taxes for these salaries.
1. Deputy Mayor McQuade moved to refund $34.14 to Edward Bernat
for over payment of taxes, seconded by Deputy Mayor McNa~r, passed
unanimously.
2. Deputy Mayor F~Nair moved to refund $6.16 to Elisa Rivera for
over payment of taxes, seconded by Mayor Peters, passed unanimously.
3. Deputy Mayor McQuade moved to refund $68.38 to Carrier Tree
service for over payment of taxes, seconded by Deputy Mayor McNair,
passed unanimously.
4. Deputy Mayor Mcbride moved to refund $99.09 to Henry MaChO for
over payment of taxes, secomded by Deputy Mayor McNair, passed
unanimously.
5. Deputy Mayor M~de moved to refum~ $65.00 to Arlene LaRosa
for over payment of taxes, secomzled by Mayor Peters, passed unanimously.
~oloyee Term/nation Forms
Mayor Peters moved to approve projected termination pay for Elizabeth
Shanley, civilian Dispatcher, in the amount of $446.04, seconded by
Deputy Mayor McQuade, passed unanimously.
Mayor Peters moved to approve projected termination pay for Bruno
Rc~egialli, Public Grounds Depa~-;.Lent, i~ the m~ount of $422.28,
seconded by Deputy Mayor McfaCe, passed unanimously.
Mayor Peters moved to approve projected termination pay for Betsy
Gaud/an, Clinical Supervisor Nursing Services, in the amount of
$1697.72, seconded by Deputy Mayor McQuade, passed unanimously.
Mr. D'Errico asked permission of the Board to advertise for the
Civilian Dispatcher and Maintainer II positions. Mayor Peters moved
to grant him this penmission, seconded by Deputy Mayor McNair, passed
Mayor Peters moved to adjourn the meeting at 10:25 ~n, seconded by
Deputy Mayor McQuade, passed unanimously.
Janice Serafino, ExecUtive Secretary
FA, REiN Mo McQUADE;
TOWN OF BERLIN
TOWN HALL · BERLIN, CONN. 06037
ROBERT J. PETERS
JAMES i_ McNAIR
Joanne G. Ward, T~wn Clerk
Bobert J. Pea_ers
August 16, 1989
AgenUa for ToW. eting
The Executive Board has scheduled a Special Town Meeting to be held c~
Tuesday, August 29, 1989 at 7:00 p.m. in the Meeting Bocm of the Town
Hall.
The agem~ set is as follows:
Amendment of a resolution approved at a Special Town Meeting held
May 30, 1989, authorizing replacement of %=~3ro~d storage tanks,
chan~ing ~Willard School" to "Griswold School".
2. Amendment to Or~;.nanoe No. 4-89 Concerning Exe~on of Municipal
Property fi-s;, the Berlin Zoning Regulation. (Approved at Special Town
Meeting o~ May 30, 1989.)
3. ~esolution of the Town of Berlin Authorizing the Executive Board to
Create and Maintain a Mobile F~me Trailer Park.
4. To transfer a s~n, not toexoeed $4,635.54 fi-~uaccount
%101-2129-121-299 (Contingency) to account %101-2232-101-121 (Overtime)
to transfertheCrimePreventionGrantmoneyandcloseoutthe account.
(1989/90 Budget)
5. To appropriate a sum, not toexceed $29,106.00 fr~naccount
#101-1393-930-944 (Fund Balance) to account #101-2104-121-231 (Tax
Refunds). Shuttle F~a~ Country Club overpayed taxes by $29,105.28.
This ~ount is to be treated as an advance pa~-nt towards the next
year's taxes, but in order to balance the books for 1988/89, it must be
shown as a rebate in thisyear. (1988/89 Budget)
6. To appropriate a s~, not to exceed $91,800.00 f;I~-u account
#101-1393-930-944 (Fund Balanoe) to account #101-3267-121-142 (Sage
Park football field lighting grant). T~e state grant will reimburse
up to 40% of the total expenditure after completion of the project.
Action ~m/st be taken by 9/1/89. (1989/90 Budget)
J. Ward
August 16,
Page 2
1989
7. To transfer a s~n, not to exceed $6000.00 f~-~u account .
$101-2129-121-299 (Contingency) to account (101-2543-131-286 (Kenmere
Dam Settlement). The Town recently received $6000.00 as part of the
Kenn~re Dam settlement. These funds were eazmarked for the dredging
of the Golf Course drop ponds and brooks. (1989/90 Budget)
8. To transfer a su~, not toexceed $4,081.00 frcm account
#101-2288-121-293 (Telephone) to account #101-2338-121-294
(Electricity), because of an increase in usage of theTownHall
ccmplex. (1988/89 Budget)
9. To transfer a sum, not to exceed $115,051.00 frcm acommt
#101-1393-930-944 (Fund Balance) to the following~~ for
clothing, radios and eq~i~t for ali fire departmen~ to cc~plywith
OS~Asafetystar~rds:
#101-2231-121-214 (Clothing) - $70,692.00
#101-2231-121-237 (Radios) - $23,760.00
#101-2231-121-248 (~qui~t) - $20,599.00 (1989/90 Budget)