1988/07/11APPROVED
EX~L'FiVE BOARD ~
July I1, 1988
The meeting was called to order at 7:03 ~m. Present w~re Mayor
Robert J. Peters, Deputy Mayor James McNa~r, Deputy Mayor Karen
McQuade, Jamms D'Errico, Dr. John P. McIntosh, E. Timothy
Sullivan-Corporation Counsel, and John Kilroy-The Herald.
At 7:45 lan Morgan Seelye joined the meeting.
Auprova~ of Minutes
Mayor Peters moved to approve the minutes of July 11, 1988 as written,
~conded by Karen Mm~:_a_~e, passed unanimously.
Recapitulation of Minutes
~ployee Wellness Programs: Jim D'Erri~o t~ld the Board that t~o
sessions of a Stress Management course would be offered for e~ployees
on August 19th at 11:00 am and on August 25th at 5:00 pm.
Award of Contract: Bepair of Percival Pool
Bay Giolitto, an architect with Quinn Associates, rec~z~ended that
the contract for the repair of Percival Pool be awarded to the 1~
bidder, Whitten Corporation of M~_ndon, Massachusetts. He said that
the cc~pany would be able to start the work in September after the pool
closes and would have it c~leted by June 1, 1989.
Mayor Peters moved to award the bid for the repair of Percival Pool
in the amount of $161,800, with the understanding that any ~tra work
deemed necessary will be done with the supervision of the architect,
and shall be within the limits of the $20,000 in the contingency fund,
seconded by Jim McNair, passed unanimously.
In the discussion that followed it was decided to install a stainless
steel trench cover, the price for which is included in the bid price,
as opposed to a galvanized cover.
Award of Contracts: Fuel Oil and Pro~ane Gas 1988-79
Mayor Peters moved to add to the agenda the award of contracts for the
purchase of fuel oil and propane gas for the Town for 1988-89, seconded
by Karen Mc~ade, passed unaniaously.
Mayor Peters moved to award the following bids for the purchase of fuel
oil and propane gas, seconded by Jim McNair, passed unanimously:
The purchase of propane gas fr~n Superior Gas service in the amount of
$.75 per gallon.
The purchase of ~_el oil f;-c~;. ~. R. Peterson Oil Cb. in the amount of
$0.5295 net price per gallon.
Appointments to Boards and C~-,,.{ssions
Mayor Peters moved to appoint Bryan Griswold, Highway Superintendent,
to serve as Tree Warden for the Town of Berlin, seconded by Jim
McNair, passed unanimously.
Award of Contract for the Repair of the Railroad Pond Dam
Mayor Peters moved to award the bid for the repair of the Railroad Pond
Dam, in the amount of $109,547, to Pressure Concrete Construction
Ccml~any of Florence, Alabama, at an estimated price of $109,547,
seconded by Karen McQuade, passed unanimously.
In a discussion that followed, ~k~gan Seelye said that the
structural work should be done before Labor Day. He said that he had
written to D.E.P. requesting an extension of the deadlines for the
cc~pletion of the repairs.
Old Business
New Britain' s ~,-est-Waiving of Fees =
Mayor Peters moved to r~ove fr~%, the table a request fr~-~-~ New Britain
to waive the fees connected with the vertical expansion of the bulky
~ste landfill on Deming ~0~d, seconded by Jim McNair, passed
una mxmly.
Mayor Peters moved to waive the fees for New Britain to vertically
extend the bulky waste landfill on Deming Road, seconded by Karen
MuQuade, passed unanLmously.
Water-Sewer Municipal Complex Seymour Road:
Mayor Peters moved to table a motion, passed at the Executive Board
Meeting on July 5th, for $20,900 frc~ the Town Wide Water Account to
sewer lin~s, seconded by Karen ~cQuade, passed unan/m~usly. The
Mayor said that Morgan Seelye, Town Engineer, is working up the
total costs of labor and materials, and that the amount originally
requested is not the total amount that would be needed.
cor orati counsel: case
Corporation Counsel Sullivan asked to discuss the Spector Case with
the Executive Board. The Spector family of Laurel Drive, has brought
suit against the Town for failure to extend the road and to grant a
variance to allow them to develop their property. Atty. Sullivan
ask~ the Board how they wanted his to proceed. After discussing the
various options, Mayor Peters, with the consensus of the. Deputy
Mayors, instructed Atty. Sullivan to let the court settle the issue.
Budget Transfers and/or Appropriations
Mayor Peters moved to approve a request of the Treasurer, Thomas
Heavren, to transfer funds in the following amounts, seconded by
101-2105-101-101
101-2105-101-101
101-2105-101-10R
101-2105-101-121
Te~. Help $2,800.00
Overtime $ 200.00
These fur~ls are to be transferred fr~n the Treasurer's salary account
to hire a t~ra~ worker to fill in during the Treasurer's leave of
absence and for in-house overtime which may be necessary.
Jim McNa~rmoved to approve arequest of Elizabeth Tedeschi,
Registrar of Voters, to transferfunds in the amount of $3,000, to
c~nductaTownwidevoter canvass, seconded byKarenMcQuade, passed
unanimously.
Karen Mc~,~de moved to approve a request of William Voelk~r, Town
Planner, in the amount of $160.00, for additional funds for secretarial
expenses due to the need to co~duct additional n~=etings, seconded by
Jim McN~{~, passed unanimously.
Karen McQuade moved to approve a request of Joseph Strattner,
Design Review Chainman, to transfer funds from the unused photo supply
account in the 1987-88 budget to the secretarial account to meet
secretarial obligations, seconded by Jim McNair, passed unanimously.
Mayor Petars noved to approve a request of his office, in the amount of
$350.00, to lease a beeper for the Mayor's use, seconded by Karen
McQuade, passed unanimously.
Housing Authority Audit
The Executive Board reviewed the State audit report of the Town's
Housing Authority. This audit is done every t~o years.
Municipal Leasin9
Mayor Peters told the Executive Board that he and Jim D'Errico had
met with representatives of Morande Ford about the leasing program
that Ford Motor Ommpany offers to municipalities. The Company offers
for lease any type of vehicle that a town would need and there are many
different ways of doing this. He said that they gave t~ six
vehicles, including 3 police cruisers, to price, with and without
service, before the Town goes out to bid. The maximum interest would
be 7.25%, the money not spent on purchase would earn a higher rate of
interest and those earnings would cover four months of the charges for
leasing. There are many things that would have to be looked into such
as how this would affect cur bonding and would the vehicles still be a
liability to the Town. Before any decisions are m~__.de the total package
will have to be closely examined.
Executive Session
Mayor Peters moved to enter Executive Session at 8:40 ~ to discuss
the White Collar Contract, seconded by Karen McQuade, passed
u dmmmly.
Mayor Peters moved to exit Executive Session at 10:28 ~m, seconded by
Jim McNair, passed unanimously.
Mayor Peters moved to add to the agenda th~ bid award for office
supplies for the 1988-89 fiscal year, seconded by Karen Mcguade,
passed unanimously.
Mayor Peters moved to award tb~ contract for office supplies to
Conm~-ticut Office Supply for the fiscal year 1988-89, seconded by
Karen McQuade, passed unanimously.
Mayor Peters moved to adjourn the meeting at 10:40 ian, seconded by
Karen ~e, passed unanimously.
POLL: July 15, 1988
Upon motion of Mayor Robert J. Peters, seconded by Deputy Mayor Karen
~ade, it was unanimously voted to schedule the next Special
Center.T°wn Meeting for Thursday, July 28, 1988 at 7:00 ~. at the Senior