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1987/04/13// J EXECUTIVE ~A~D~ ~ril 13, 1987 The meeting was called to order at 8:05~n. Present were Mayor Thomas Ward, Jr., Deputy Mayor Jim McNair, Deputy Mayor Warren Kingsbury, Angelo Tiezzi, Dr. John McIntosh, John Dennehy, Albert Scapellati, Ida Ragazzi, Frank Dobeck, Mary Ellen Johnston, Steve Kelly, Mark Luebeck, and Steve Joslyn. Mayor Ward motioned to suspend the agenda and move to item #5, Pool Personnel, seconded by Mr. McNair, passed unanimously. Steve Kelly sutmtitted to the Executive Board a 1987 Pool Personnel List and said there were approximately 14-15 returnees. Mayor Ward asked why 2 nonresidents were chosen in the top thirteen spots? Steve said the two nonresidents worked for Park & Recreation in the past. Susan last year and Diane 2 years before and that they were qualified for the positions. Mayor Ward asked about the returnees vs the na~ applicants to the Tc~n and hc~ they cc~pared on page two of the document Steve su~tted to the Executive Board? Steve said the candidates met the qualifications and that on page two there were various reasons why they did not meet the qualifications such as not being able to make the scheduling requir~nents. Mr. McNair asked what Steve was going to do as far as pool atteD~ants? Steve said he had one application for Pool Attendant and he will go to the Playground List next to see if there are any qualified applicants on this list for the Pool positions. Mr. McNair asked what the rate of pay was for these positions? Steve said $4.04/hour and that he may need more money per'hour in order to get the caD~idates. Mr. McNair asked if Steve had a problem with staffing the East Berlin pool with an entire female staff? Steve said no problem. Mr. Kingsbury asked if all the people on the list sutx~itted were approved by the Park & Recreation C~,,,~ssion? Steve said he had passed Park & Recreation at their last meeting. Mr. Kingsbury asked could the pool applicants on page two be qualified as pool attendants? Steve said he will approach them with the understanding that there could be a turnover in the lifeguard's positions during the stmmner. Mr. McNair asked hc~ many candidates have their WSI's? Steve said five on the first page and that because of this swim lessons will be curtailed this year. Mr. Kingsbury moved the rec~,,~ndation of the Park & Recreation O-.~¥,~ssion on the 1987 Pool Personnel sheets which i will date 4/13/87, seconded by Mayor Ward, passed unanimously. Mayor Ward motioned to move to item #2 on the agenda, seconded by Mr. McNair, passed unanimously. Mayor Ward said there were three budget requests for damage done to public property. # 1 Golf Course request for $235,000 to correct damage to the Timberlin Golf Course caused by the collapse of the Kerm~re Dam. # 2 Highway request for $15,000 to correct damage to the Glen Street Bridge for Equipment and Materials due to the collapse of the Kenmere Dam. # 3 Highway, Police & Public Grottn~s request for $5,000 in personnel costs-overtime due to the collapse of the Kenmere Dam. Discussion-Mayor Ward s~,,,~rized the write-up of repairs for the Golf Course and indicated the need for a siltation pond at the Golf Course. A1 Hawkins outlined the design by A1 Zikorus for the siltation pond and indicated that Al Zikorus is waiting for confirmation of questions frc~ the State. Mr. Kingsbury said having seen water flooding on Southington Road, will a siltation pond wipe out the 9th tee or a large area? And will there be any major construction with the building of a siltation pond? A1 Hawkins said the siltation pond may affect the w~en's short tee on the 9th. Mayor Ward said there may be a different type of shape on the women's tee as a result of the siltation pond. A1 Hawkins said we will have to keep away frcm the gas line on Southington Road. Mayor Ward asked how many of the traps were contaminated? A1 Hawkins said 8 traps total. Mayor Ward said we are loosing up to $2,500 per day in greens, cart and concession fees. As far as the pump houses are concerned, it is better to replace the pumps and will save us dollars in revenue in the long run by getting the course back in service faster. The siltation pond will be done after. Frank Dobeck asked if the siltation pond was temporary or permanent? Mayor Ward said permanent. Jim Tiezzi asked how old the pumps were? A1 Hawkins said the pumps were 18 years old but had been repaired before and that he concurred with the Mayor as far as replacements pumps were concerned. Jim Tiezzi said that new pumps were the logical course of action. A1 Hawkins said as far as dredging the ponds were concerned the water level would have to go down further because the pipe can't be located. Mr. Kingsbury said when will we need the irrigation syst~? Al Hawkins said we could need the system in 5 days or longer, depending on weather conditions? We are trying not to loose the greens but need the water. If necessary we will contact the Fire Department to use the big pumper to water the back nine. Mayor Ward said the grounds crew at the Golf Course were using hozes tO push the materials deposited on the course into concentrated area. A1 Hawkins said we saved the 8th and 5th tees by moving 2" of silt down and concentrating it. Grading will come in at the last point. Mr. Kingsbury asked when the first nine will open? Mayor Ward said hopefully May 15th. Mayor Ward said that the wooden bridges, if funding is approved at the Tc~n Meeting, will take two weeks to be delivered frcm date of order. Al Hawkins said the size of the bridges are 6' x 16' with two larger drive over bridges of 12' for service over the brooks. The mowers are no problem going over the brooks. Mayor Ward said the City of Meriden will get the bulldozer into Stockings Brook to take the brook away frcm the cliffside. Mayor Ward said that if after 60 days the money for repairs has not ccme frcm Meriden, he will go back to Town Meeting for bonding to replenish the general fund with added interest to the City of Meriden. This is the fastest route. The money frc~ Hartford looks prcmising. Mayor Ward said he asked Lindsey aDx~ Demaine to figure their last three April's average inccme with a 10% increase and this will be passed on to Meriden as well. Mayor Ward moved to approve the $235,000, seconded by Mr. Kingsbury, passed unanimously. Mr. Kingsbury moved to approve the $15,000, seconded by Mayor Ward, passed unanimously. ~. Kingsbury moved to approve the $5,000, seconded by Mayor Ward, passed unanimously. Public Works (Highway) request for $1,000 for ~rgency overtime for personnel in the Highway Depa~,~nt. It was the consensus of the Executive Board to drop this request. Stephen Anderson said we should contact the City of Meriden and ask th~ for a written statement for the Town of Berlin. Mr. Kingsbury asked, that as Corporation Counsel, shouldn't Stephen have the written contracts that the City of Meriden has. Mayor Ward said he will contact Meriden. Planning & Building Delk~zht~nt request for $167.04 (12 hours) worth of clerical overtime. Mayor Ward moved to approve the request for $167.50, secom~ed by Mr. Kim~sbury, passed unanimously. Jim Tiezzi said if the $255,000 for Damages due to the Kennere Dam were approved by the Finance Board the Fund Balance would be approximately $67,000. Jim said he would like to go on record and ask the Executive Board to pull the apron strings very tight. Mayor Ward said he would go back to Town Meeting, if necessary to replenish the General Fund. The Finance Board left the Executive Board Meeting at 8:45t~n. Parish Drive-Steve Joslyn & Mark Luebeck Mayor Ward addressed Steven and Mark's letter dated April 10, 1987 paragraph byparagraph discussing and answering questions raised throughout the letter. Mr. Kingsbury said that the $34,000 approximately left of the bond money was sufficient to ccmplete the Parish Drive project as far as what's left to do. Mayor Ward said the sidewalks will go out to Alling Street from the develoI~nent. Mark said he had been in touch with his attorney whose advise was if he wasn't satisfied he had the option of moving out of the Parish Drive develo~nent. Steve said he was aware that the'develop~nent was wetlands and that approximately 2/3's of his yard could not be used due to water. Steve went on to say that if the dollars are there (in the form of the bond money) let's get the work needed done (on his property and the Joslyn's). Mayor Ward said he planned'to set up a meeting date with Morgan Seelye, Town Engineer and TedHrubiec Jr. (Ted's Earth Care) either after 5tan or on a mutually agreed upon Saturday in order to inspect the properties in the Parish Drive develofxnent. Mayor Ward will contact Ted and Morgan. Mark said that the back cornerdrain works but he still has significant water sitting on his property that is notdrainingproperly as the Town required of Mr. Kcwal. Mark said that he was still concerned about the right hand side of his property. Steve said that Mr. Complete was told to do the work fast and get out of the develo~mentbyMr. Kcwal. Steve said he spoke and showed Stephen Anderson the pink slip that he signed off on his drain and that it was Stephen's opinion that it was not binding. Mayor Ward said he was not worried about the pink paper that Steve had signed off on. Mayor Ward said if the drainage pipe area was filled and then topsoil added near the pipe this should correct the draining problem. Steve said that approximately 4' of soil was r~moved around the pipe area and that contributed tothe piped raining properly~ as designed. Steve said that the yards are pitched to drain 5-6 yards into the one catch basin. Mayor Ward asked if there was still rocm for another catch basin in Steve's yard. Steve said according to the plans the current system was not in agre~nent with the one submitted to the Town and that is why the probl~nofdraining/standingwaterexists and that this must be corrected. Mayor Ward said he will set up the joint meeting with Morgan and Ted as soon as possible and satisfy those individual property owners with problems. Steve said they would be willing to wait two/three weeks as long as they were assured by the Executive Board that corrective action would take place and be ccmpleted within a reasonable shorter period of tim~. Cc~unity Center Site Mayor Ward made available, for the Board's information, the Cut,,unity Center Site m~morandum dated April 8, 1987 from William Voelker, T~wn Planner. Discussion-Mr. Kingsbury said he had heard scme negative aspects as far as shared parking between the new Library and Cut,tunity Center were concerned. Mayor ward said that he instructed the Public Building C~t,,~ssion to utilize parking to its fullest. Treasure Field-Park & Recreation Co~,~','ission Mayor Ward said the Planning Cu~.~,~ssion, in 1983, had rejected the idea of selling the Treasure Field property as recc~nendation by Park & Recreation C~L,,,{ssion. Mr. Kingsbury said he would like to see the area used for a nature, and picnic area. Mayor Ward said he had mixed feelings about selling the property. Mr. Kingsbury said the Executive Board should have a joint meeting, in the near future, with the Park & Recreation Cc~nission on Treasure Field. Resolution for the Berlin-Kensington YMCA Mayor Ward moved to place the resolution for the Berlin-Kensington YMCA on the agenda, seconded by Mr. Kingsbury, passed unanimously. Mayor Ward moved to approve the resolution to authorize the Mayor of the Town of Berlin to enter into contract with the Department of Human Resources on behalf of the Town to apply for the Before and After School Grant Program for utilization and renting of schools by the Berlin-Kensington YMCA, seconded by Mr. Kingsbury, passed unanimously. A copy of the resolution is attached to these minutes. William Skene R~..signation Mayor Ward made available to the Executive Board a letter from William R. Skene resigning as Fire Marshall of East Berlin, effective April 1, 1987. Mr. Kingsbury updated the Executive Board on the Bristol Resource Recovery plant. He said that Waterbury was interested in participating if the third boiler was added to the system. If Waterbury ccmes on they will be charged a higher rate per ton from the beginning. Mayor Ward said there should be scme credit back to the cc~ties for research and develoFment, and that Waterbury should help pay for scme of these charges. Approval of Minutes This item was tabled one week. The meeting adjourned at 10: 30~. Respectfully submitted, ard, Executive Secretary DHR-126 Revised 7/83 CERTIFIED'RESOLUTION OF LOCAL'AGENCY Certified a true copy of a resolution duly adopted by the Local Agency at a meeting of its Governing Body on April 13, 1987 , and which has not (Date) been rescinded or modified in any way whatsoever. / (Date) (Clerk) (Secret~r-~') WHEREAS, p~r~dant to Chapters ~3 and 300a Of the Connecticut General Statutes, the Commissioner of Human Resources is author'ized to exten4 financial assistance to municipalitie~ and human resource development agencies; and W~EREAS, it is desirable and ih the public interest that the Berl~n-Kanm~no~m. (Name of Lo, al YMCA make application to the State in order to Agency) undertake a Before & After School Grant Program and, to execute a Grant Action Request therefore. It is understood that the Local Agency will provide a local grant-in-aid, where applicable, in accordanc~ with the. requirements of Chapter ~3 and 300a of the Connecticut General Statutes, as appropriate. NOW, THEREFORE, BE IT RESOLVED BY THE Executive Board of the Town of Berlin : (Governing Body of Local Agency) - 1. That it is cognizant of the conditions and prerequisites for State assistance imposed by Chapter ~3 and 300a of the Connecticut General Statutes. 2. That it recognizes the responsibility for the provision of local grant-in-aid:e to the extent that they are necessary and required for said program. e That the filing of an.application by the Local Agency in an amount not to exceed $ .... i~.hereby.approved, amd.that the (Title 6f' Authorized Official of Agency) is hereby authorized and directed to execute and file such application with the Commissioner of Human Resources, to provide such additional information, to execute a Grant Action Request with the SCarcer Connecticut for state financial assistance if such an agreement is offered, to execute any amendments, recisions, and revisions thereto, and to act as the authorized representative of the Local Agency.