1987/03/16APPROVED
EXECUTIVE BOARD MEETIN~
March 16, 1987
The meetingwas called to order at 8:35~n. Present wereMayorThcmas
Ward, Jr., Deputy Mayor Warren Kingsbury, Deputy Mayor Jim McNair, Jim
D'Errico, John Kilroy, Christine Marino, Vinny Lewandc~ski, Carol
Tacchi and m~mbers of the Kensington Volunteer Ambulancegroup.
Mayor Ward moved to suspend the agenda and move to item 5, seconded by
Mr. Kingsbury, passed unanimously.
Kensington Volunteer Ambulance Personnel
Christine Marino presented the Executive Board with an update on
current members. There are 33 members, 11 MMT going through training,
6 dropouts from the class of ~MT's, 3 High School members, 18 active
mambers with 5 very active. The Kensington Volunteer Ambulance Service
(KVAS) is on duty 12 hours - 5 days a week add weekends equalling 108
hours a week. Christine said she would like to accumulate more
information and get back to the Executive Board in April with a final
proposal. Jim D'Errico said if we go out to bid we would have to knc~
prior to May 1, 1987. Mayor Ward said he will check with the Attorney
General's office about extending the current contract and a possible
four day contract. The KVAS will return to the Executive Board on May
4th at 7:30~n to make a formal proposal to the Executive Board
concerning Ambulance coverage.
Personnel/PUr... _c_h.a. sin~ Matters
Jim D'Errico said he had a request frcm JeanHillstrandtocarryover 2
vacation days from this fiscal year to next. Mr. Kingsburymoved to
approve the request to carry over 2 vacation days for Jean Hillstrand,
seconded byMayor Ward, passed unanimously.
Jim D'Erricopresented a letter frcm Mr. John Palcso of CEMaguire,
Inc. dated March 11, 1987 to the Executive Board with a reccmmendation
to award the bid to the l~bidder of Howard Asal Construction Cc~pany
for the total lump sum base bid of $121,000 for the Clark's Grove Park
Renovation. Mr. McNairmoved to approve and award the bid for the
Clark's Grove Park Renovation to the low bidder of Hcward Asal
Construction Cc~pany, seconded byMayor Ward, passed unanimously.
Jim D'Errico s~.~mrized the interviews for the Administrative Secretary
I at the Berlin Senior Center. It was the consensus of the Executive
Board that second interviews be conducted by the Personnel Director and
that a final rec~.,~ndation be made after conducting these interviews.
Municipal Liability GrantApplications
Mr. Kingsbury motioned to authorize the Mayor to sign and prioritize
the Municipal Liability Grants and sutxait them to the State, seconded
by Mr. McNa~r, passed unanimously. The six resolutions passed by the
Executive Board are attached to these minutes for the Municipal
Liability Grants.
Park & R~creation Program Fees
Mayor Ward moved to concur with the Park & Recreation C~,,~,~.ssion's
action on the 1987 Greens Fees at the Timberlin to take effect at the
opening of the golf season, seconded by Mr. McNair, passed unanimously.
Mr. Kingsbury moved to approve the $2 increase for cart rental to take
effect at the opening of the golf season in April, seconded by Mr.
McNair, passed unan/muusly.
Approval of Minutes
Mr. Kingsbury moved to approve the minutes of March 9, 1987, seconded
by Mayor Ward, passed unan~sly.
De~lrtment of Human Resources Grant-Public Health Nursinq.. Department
Mayor Ward moved to put on the agenda the Depa~htent of Human Resources
Grant for the Public Health Nursing Depazh~nt, seconded by Mr. McNair,
passed unanimously. Mr. Kingsbury moved to approve the resolution on
the Homemaking application and forward the grant application on to the
State Department of Human Resources for assigning this money to the
Town of Berlin. The resolution passed by the Executive Board is
attached to these minutes.
South Kensington Fire Department Parking Lot Lease with the City of
Meriden
Mayor Ward moved to put on the agenda the South Kensington Fire
Department Parking Lot Lease, seconded by Mr. McNair, passed
unan/mously.
Mr. Kingsbury motioned to authorize the Mayor to sign the South
Kensington Fire Department Parking Lot Lease with the City of Meriden,
seconded by Mayor Ward, passed unanimously.
The meeting adjourned at 10:05Fm.
Respectfully submitted,
ard, Executive Secretary
I,tunicipal Liability Trust Fund Certificatt0n
RESOLiJTION
BE IT RESOLVED BY Executive Board
(Legislative Body)
OF tile Town of Berlin
(Public Entity)
TItAT Thomas N. Ward~_Jr. , Hayor
(flame of Incumbent) (Official Positlon)
~s hereby authorized to execute for and In behalf of ti e!~_T_0~n_ of .....
I~erl. in ..... a public entity established under the laws of the
S~ate of Connecticut, this application and to file It with the Municipal Liability
Trust Fund Committee (MLTFC) for the purpose of obtaining financial assistance under
the Hunlclpal Liability Trust Fund Program established under Public Act B6-350.
TItAT (1) the pro~ect listed below for which grant assistance Is requested
municipal 1lability survey or activity (2) the project was authorized by the Town/City
of Berlin on . The project
n(L Ld talk strain.an a g e
~ame o~ l,lun]clpat Liability Project: Town Iqide
Location and Description of Project:
State Grant Requested: $16,020.00
Local I.latcl~ (If re§u_!r_e~L,_ZaA.,AlP
TIIAT ten percent of the project cost w!11 be provided from non MLTF sources for any
activity that Is not a pollution liability risk survey or a pollution loss control
actlvlty:
TIIAT If the project Is cancelled or If a project costs less tban estimated, unused
funds must be returned to the HLTFC lmmedlately. If grant funds remain unexpended 6
months after a project's estimated completion date, the unused funds should be returned
to the HL[FC or an appl Icatlon requesting extension o~ the project should be made
accompanied by a project status report,
TIIAT each grantee will be required to maintain a detailed accounting record of the
project listed above and ensure that clear and concise audit tratts are maintained at
all times. It Is not necessary that. a separate bank account be maintained for each
project. ~
Passed and approved tills 16th
day of March . 19 R7 ·
CERTIFICATION
elept~ed,
I, ?foanne G. Ward , duly a:p~a~ce~ Town/g,k~ Clerk
of the Tc~n o£ Berlin: , do hereby certify that the above is a true and
correct copy of a resolutlon passed and approved by
Executive Board
(Legislative Body)
the
of Berlin
(Puhllc Entity)
f/7~ Signature
t unicipal Liability T ust Fund Certification
RESOLUTION
BE IT RESOLVED BY Executive ~oard OF Tmwn nF B~rl 4n
(Legislative Body) (Public En¥ity)
THAT Thomas W. Ward , Jr, , Mavnr ,
(Name of Incumbent) --- ' (Offlclal Posit~on)
~s hereby authorized to execute for and ~n behalf of
in the Town of Berlin , a public entity established ~nder-th~-l~f of the
Sta~e of Connecticut, th~s application and to f~le ~t w~th the Municipal L~ab~l~ty
Trust Fund Committee (MLTFC) for the purpose of obtaining financial assistance under
the Municipal Liability Trust Fund Program established under Public Act 86-350.
TItAT (~) the pro~ect listed be]ow for which grant ass]stance
municlpa] 1]ab~]~ty survey or acttv~t~ (2) the pro~ect was authorized by the Town/City
for a Comprehensive ~oas Contro~
Name of I'.(untctpal Ltab~l%ty Pro~ect: 'Town of Berli~ - Comprehensive Loss
Control 8urvev Propertv & Cam,,mltv
Location and Description of Project:
Passed and approved this 16th
State Grant Requested:
Locat Hatch (if requlred): a,7~O .., 750
THAT ten percent of the project cost wtl! be provided from non MLTF sources for an~
activity that ts not a pollution l~ablltty risk survey or a poIlutlon loss control
activity;
TliAT If the project is cancelled or If a project costs less than estimated, unused
funds must be returned to the MLTFC immediately. If grant funds remain unexpended 6
months after a project's estimated completion date, the unused funds should be returnee
to thelHLTFC or an application requesting extension of the project should be made
accompanied by a project status report.
TttAT each grantee will be required to maintain a detailed accounting record of the
project listed above and ensure that clear and concise audit trails are maintained at
all times. It is not necessary that a separate bank account,be maintained for each
project. ~
day of March , 19 Rv .
CERTIFICATION ,.'
I, Joanne G. Ward . , duly Town/C~9~Clerk
of ~_PWD of R,=~ . , do hereby certify that the above ts a true and
correct copy of a r6s-O~l-6tion paSSed and approved by '.
Executive Board
(Leglslatlve 8ody)
the
of Town of Berlin
(Public Entity)
SI gnature
' /
J,lunicipal Liability Trust Fund Certificati0n
RESOLUTION
BE IT RESOLVED BY
Executive Board
(Legislative Body)
OF Town of Berlin
(Public Entity)
THAT Thomas W. Ward, Jr, ~, Mayor
(Name of Incumbent) (Official Position)
is hereby authorized to execute for and in behalf of the Executive Board
of the Town of Berlin , a public entity established under the laws of the
State of Connecticut, this application and to file it with the Municipal Liability
Trust Fund Committee (MLTFC) for the purpose of obtaining financial assistance under
the Municipal Liablllty Trust Fund Program established under Public Act B6-350.
THAT (1) the project listed below for which grant assistance is requested is a
municipal liability survey or activity (2) the project was authorized by the Town/City
ofl Berlin on . The pro.lect is:.
~or an Environmental Risk ~As~essment Survey - ~oard of ~dueatlon
)lame of Huntctpal Liability Pro~ect:
Town of Berlin-Environmental Risk Assessment Survey-Board of Education
Location and Description of Pro.lect:
All Educational Facilities in the Town of Berlin.
(Does not include tank testing)
State Grant Requested:
Local Hatch (if required):
THAT ten percent of the project cost will be provided from non MLTF sources for any
activity that ts not a pollution liability risk survey or a pollution toss control
activity;
THAT if the project Is cancelled or if a project costs less than estimated, unused
funds must be returned to the MLTFC immediately. If grant funds remain unexpended 6
months after a project's est)mated completion date, the unused funds should be returned
to the HLTFC or an application requesting extension of the project should be made
accompanied by a project status report.
THAT each grantee will be'required ~o maintain a detailed accounting record of the
project l~sted above and ensure that clear and concise audit trails are maintained at
al) times. It is not necessary that a separate bank account,be maintained for each
project, ,
Passed and approved this 16th
day of .... March 19 87 ·
CERTIFICATION
I, ~oanne G..ara , duly t~ll Town/6<ig:y Clerk
of Berlin .. , do hereby certify that the above ts a true and
correct copy of a resolution passed and approved by
the Executive Board of the Town of Berlin
(Legislat$ve Body) (Public Entity)
Signature
J4unicipal Liability Trust Fund Certification
RESOLUTION
BE IT RESOLVED BY
Execrative Board
(Legislative Body)
(Public Entity)
THAT_.Thoma~ W. WArd. .lt. _ , Hmvmr
(Name of Incumbent) ~Offlctal Position)
is hereby authorized to execute for and in behalf of ~ ~y.~,,~ ~oard
in th~ T~wn ~f B.rl ~n , a public entity established under the laws of the
State of Connecticut, this application and to file it with the Munlcipal Liability
Trust Fund Committee (MLTFC) for the purpose of obtaining financial assistance under
the Huniclpal Liability Trust Fund Program established under Public Act 86-350.
THAT (I) the project listed below for which grant assistance is requested is a
municipal liability survey or activity (2) the project was authorized by the Town/City
of B~_lt. on . lh~ pro~¢t
for re~Lmb.r~men~oF a Pnl~nm--T.mw l~,nFor~_mmmnl' l, tahflttv ,~amtna~
flame of Hunlcipal Liability Pro3ect: Town of Berlin - Law Enforcement
T.-I m h-Il '! t'~
Location and' Description of Project:
IIol-:Lda¥ Inn Hol'tdome
Suffern~ New York
State Grant Requested:
Local Match (if required):
958.50 , 106.50
THAT ten percent of the project cost will be provided from non HLTF sources for any
activity that Is not a pollution liability risk survey or a pollution loss control
activity;
TIIAT if the pro~ect is cancelled or if a project costs less than estimated, unused
funds must be returned to the MLTFC immediately. If grant funds remain unexpended 6
months after a project's estimated completion date, the unused funds should be returned
to the'HLTFC or an application requesting extension of the project should be made
accompanied by a project status report.
THAT each grantee will be required to maintain a detailed accounting record of the
project listed above and ensure that 'clear and concise audit trails are maintained at
al) times. It ls not necessary that a separate bank account~be maintalned for each
project.
Passed and approved this 16th day of March 19 87 .
Ward
CERTIFICATION
, duly mq~Jll~J~J~dTown~ Clerk
of Berlin , do hereby certify that the above Is a true and
correct copy of a resolution passed and approved by
the ExecUtive Board of the Town of ~erlin
(Legislative Body) (Publtc Entity)
// -' Signature
14unicipal Liability Trust Fund Certificati0n
RESOLUTION
Town of Berlin
BE IT RESOLVED BY Execute. ye Board OF
(Legislative Body) (Public Entlty)
TItAT Thomas W. Ward ,Ir. ,.,, Mayor
(Name of Incumbent) (Official Position)
ts hereby authorized to execute for and ~n behalf of _l~e,Executive Bo~r8
in the Town of Bet]tn , a public entity established under the laws of the
State of Connecticut, this application and to f~le It with the Municipal L~ablllty
Trust Fund Commlttee (MLTFC) for the purpose of obtaining financial asslstance under
the I.lunlclpal Liability Trust Fund Program establlshed under Public Act 86-350.
TIlAT (1) the pro~ect listed below for whtch grant assistance ~s requested Is a
munlclpal liability survey or acttvity (2) the project was authorized by the Town/City
of BBRLIN O~ Service, and ~ ~6B~B~B,
in Fics~ Aida CPR-a and rei,,bur~ement for Adv. Lifesaving, liea]]th Ed." ~h~ ~O~ct ~$:for course~
~;am~-~f I.l-~h~clna] Ltabll%ty ProJect:-Town of Berlin, First Ai~'~CPR, and reimbursement
for Adv, Lifesaving, |teal. th Ed' Services and W.S.I. Cours~s'i .~
Location and Description of Project:
State Grant Requested: $l 161 $129,00
Local Hatch (if Fggu!red): ' '
THAT ten percent of the project cost will be provided from non HLTF sources for any
activity that is not a pollution )lability risk survey or a pollution loss control
activity;
THAT if the project is cancelled or if a project costs less than estimated, unused
funds must be returned to the MLTFC immediately. If grant funds remain unexpended 6
months after a project's estimated completlon date, the unused funds should be returned
to the HLTFC or an applfcation requesting extension of the project should be made
accompanied by a project status report.
TttAT each grantee w111 be required to ma~ntatn a detailed accounting record of the
project listed above and ensure that clear and concise audlt trails are maintained at
all times. It Is not necessary that'a separate bank account,be malntalned for each
project. ~
Passed and approved this 16th ' day of March 19 87 .
CERTIFICATION
elected
I, Joanne G. Ward , duly a{~lm~h.'ot~d Town/~d~bL~ Clerk
of Be'rtin , do hereby certify that the above is a true and
correct copy of a resol.tton passed and approved by
the Executive Board of
(Legislative Body)
the Town of Berlin
(Public Entity)
signature
},tunicipal Liability Trust Fund Certification
RESOLUTION
BE IT RESOLVED BY Executive Board
(Legislative Body)
OF Tow~ of Berlin
(Public Entity)
THAT Thomas W, Ward, Jr .... Mayo:
(Name of Incumbent) (Officia) Position)
is hereby authorized to execute for and in behalf of the E×ecuti¥~,,Board
in the Ton of Berlin , a public entity established under the laws of the
State of Connecticut, thls application and to file it with the Municipal Liability
Trust Fund Committee (MLTFC) for the purpose of obtaining financial assistance under
the Municipal Liability Trust Fund Program established under Public Act 86-350.
THAT (1) the project listed below for which grant assistance is requested is a
municipal liability survey or activity (2) the project was authorized by. the Town/City
Of Berlin on The project is:
for Public Health Nltrmin~ ~R~ R~d~,~tnn ~r~cram ........
Name of Municipal ttabiltty-Pro~ect: ......
Location and Description of Project:
State Grant Requested:
Local Match (if required):
THAT ten percent of the project cost will be provided from non MLTF sources for any
activity that ts not a pollution liability risk survey or a pollution toss control
activity;
THAT if the project is cancelled or If a project costs less than estimated, unused
funds must be returned to the MLTFC immediately. If grant funds remain unexpended 6
months after a project's estimated completion date, the unused funds should be returned
to the'MLTFC or an application requesting extension of the project should be made
accompanied by a project status report.
THAT each grantee wtll be required to maintain a detailed accounting record of the
project listed above and ensure that clear and concise audit trails are maintained at
all times. It is not necessary that a separate bank account,be malntatned for each
project.
Passed and approved this 16th day of March . 19 87 .
CERTIFICATION
I, Joanne G. Ward .... , duly ~~~ Town/C~b~×C,erk
of Be~l£n , do hereby certtfy that the above ts a true and
correct copy of a resolution passed and approved by
the ~×ecutive Board of the ?own o~ Be~l±n
(Legislative 8ody) (Public Entity)
y §Ignature
DHR-126
Revised 7/83
CERTIFIED RESOLUTION OF LOCAL AGENCY
Certified a true copy of a resolution duly adopted by the Local Agency at
a meeting of its Governing Body on MarCh 16, 1987 , and which has not
(Date)
been rescinded or modified in any way whatsoever.
(Date)
._ Joanne G. Ward
WHEREAS, pursuant to Chapters ~3 and 300a of the Connecticut General Statutes,
the Commissioner of Human Resources is authorized to extend financial assistance
to municiPal!ties and human resource development agencies; and
WHEREAS, it is desirable and in-the public interest that the Town of __
(Name of Local
Berlin, Connecticut make application to' the S.tate in order to
Agency) Homemaker Program and, to execute
undertake a
a Grant Action Request therefore. It is understood that the Local Agency will
provide a local grant-in-aid,where applicable, in accordance with the requirements
of Chapter ~3 and 300a of the Connecticut General Statutes, as appropriate.
NOW, THEREFORE, BE IT RESOLVED BY THE EXECUTIVE BOARD :
(Governing Body of Local Agency)
1. That it is cognizant of the conditions and'prerequisites for State assistance
imposed by Chapter133 and 300a of the Connecticut General Statutes.
2. That it recognizes the responsibility for the provision of local grant-in-aid"
to the extent that they are necessary and required for said program.
3. That the filing of.an application by the Local Agency in an amount not to
exceed $ I~192~00 .. is.hereby.approved, and.that the
Mayor of Berlin, connecticut
(Title of Authorized Official of Agency)
is hereby authorized and directed to execute and file such application with
the Commissioner of Human Resources, to provide such additional information,
to execute a Grant Action Request with the State of Connecticut for state
financial assistance if such an agreement is offered, to execute any amendments,
recisions, and revisions thereto, and to act as the authorized representative
of the Local Agency.
DHR GUIDE FORM FOR DELEGATE AGENCY/SUBCONTRACTOR RESOLUTION
MINUTES OF A MEETING OF
THE BOARD OF DIRECTORS OF:
THE EXECUTIVE BOARD
OF THE TOWN OF
BERLIN, CONNECTICUT
ExecutiVe Board
A meeting of the~z~zkx~x~m~n~of the aforesaid Corporation was held
at its office on March 16, 19 87 , a Majority of the Directors
being present and voting.
On motion duly made and seconded, the following Resolution was adopted:
RESOLVED: That Thomas W. Ward, Jr. be duly
authorized in (his) (h~ capacity as Mayor of
the Corporation to execute on agreement in behalf of The Town
(Name of
of Berlin, Connecticut for the purpose of serving as a Delegate
Corporation)
Agency/Subcontractor and as such, agreeing to be bound by the requirements
of the Department of Human Resources which hind the Local Agency,
Dated tbYS -~ 'lBth
day of March , 19 87 .
. Town Sa~r~rg-~ Clerk
Joanne G. l';ard