1986/08/18APPROVED
EXECUTIVE BOARD MEETING
August 18, 1986
The meeting was called to order at 7:30pm. Present were Mayor Thomas
Ward, James McNair, Deputy Mayor; Warren Kingsbury, Deputy Mayor;
Denise McNair, Ted Hrubiec, Dr. McIntosh, Loren Dickinson, Rick Johnston,
and John Kilroy.
Personnel/Purchasin~Matters-Ted Hrubiec
Mayor Ward moved to put on the agenda the awarding of a bid for a rotary
mower for the Public Grounds Department, seconded by Mr. McNair, passed
unanimously.
Ted Hrubiec summarized the two bids received from The Magovern Company, Inc.
for $35,497.00 (low bidder) and from Turf Products Corporation for $37,570.30.
Ted said there was $40,000 budgeted for this item. He had demonstrations
with both machines and recommended awarding the bid to The Magovern Company,
Inc. for $35,497.00. Mr. Kingsbury moved the recommendation of the Superintendent
of Public Grounds to award the bid for a rotary mower to The Magovern Company,
Inc. for $35,497.00, seconded by Mayor Ward, passed unanimously.
Ted also brought the topic of compensation for his job as it relates to other
mid-management supervisors. Mayor Ward said that Jim D'Errico was working on
the issue and that the Executive Board would get back to Ted shortly regarding
this matter.
T.I.P. - Loren Dickinson & Rick Johnston
Mayor Ward summarized the legislation and timetable for submission and completion
of the T.I.P. Program. He said he would like clarification on whether the dollars
left after June 30, .1987 could be placed in the Berlin-Peck Memorial Library
Building Fund or returned to the State. Rick Johnston said that he thought as
long as the project was approved; the Town could continue to use and spend
the money and that the dollars would not have to go back to the State. Loren
Dickinson said he would check with the Office of Policy Management to clarify
this matter and get back to the Mayor. Loren said that the next step was for
the Executive Board to adopt a budget resolution for the T.I.P. Program, to
go before Local Allocation Council and then Rick & Loren would hold a Public
Hearing, and vote on the budget.
Golf Pro & Cart Contract-Lindsey Hansen
Mayor Ward summarized the addition to the clubhouse and described what the
needs of the Town were as well as the Golf Pro. The Town will need 100' and
50' for the Pro. The approximate cost of the building is $138,000, $100,000
for the Town and $38,000 for the Pro. The reason for the meeting with Lindsey
was to reopen his contract and come to terms as far as rent, carts and extension
of the contract. Lindsey Said he spoke with his accountant who suggested to
Ltudsey that he request a four year extension to the contract. Mayor Ward
said we should first reopen the contract and second approve the terms. Lindsey
said he would like to go up $2 on the cart rental. Mr. McNair asked the reason
for the $2 increase? Lindsey said with the new building he would be required
to hire someone to transport the carts to and from the new building. He
expects it would take one hour in the morning to bring the carts and one-two
hours in the evening to return the carts. The increase would offset the cost
of this. Mr. McNair asked how many carts does Ltndsey have operating out at
the Golf course now? Lindsey said 32 now and that only on three occasions
he couldn't provide enough carts for a 10-15 minute period. Mr. Kingsbury
moved to accept the recommendation of the Golf Pro and open up his contract
for negotiation, seconded by Mayor Ward, passed unanimously. After a short
discussion, Mayor Ward moved to extend the Golf Pro contract for a three
year period until March 31, 1991 with an increase in rent to $5,000 in
three equal payments due on June 1, July 1 and August 1, commencing
July 1, 1987, seconded by Mr. Kingsbury, passed unanimously. Any agreement
reached between the Executive Board and the Golf Pro are subject to approval
by the Park and Recreation Commission. Any other appropriate changes as
deemed necessary by the Corporation Counsel should be included in the re-
negotiated contract subject to approval by the Corporation Counsel and Lindsey
Hansen, seconded by Mr. McNair, passed unanimously.
Tax Refunds
Mr. Kingsbury moved to approve the following tax rebates: Everett & Eleanor
Hill of Berlin for $811.39; Carbones Auto Sales of Berlin for $35.32; Bertrand
Desrochers of Berlin for $1,526.44; Vincent & Patricia Balfore of Berlin for
$875.49; Andrew or Ann Zuder of Berlin for $350.00; Randolph & Carol Spitko
of Berlin for $783.06; Alan & Judith O'Brien of Kensington for $622.39;
Dominick Occhi of Berlin for $50.00; Mildred Burnham of Berlin for $75.00;
Anthony Vernacatola of Kensington for $17.70 and Joyce D. Hornkohl of Kensington
for $19.48, seconded by Mr. McNair, passed unanimously.
Authorize Mayor to Sign Agreement Between Berlin & Cromwell
for Public Water Systems
This item was tabled pending further questions and clarification as outlined
in a letter dated August 15, 1986 from Stephen Anderson, Corporation Counsel.
Mayor Ward said that Morgan will attend next Monday's meeting.
Approval of Minutes
-4-
Mr. McNair moved to approve the minutes of August 11, 1986, seconded by
Mr. Kingsbury, passed unanimously.
The meeting adjourned at 10: 15pm.
Respectfully submitted,
~ar~-Ann Sharrard, Executive Secretary