1986/04/28EXECUTIVE BOARD MEETING
April 28, 1986
The meeting was called to order at 9:45pm. Present were Mayor Thomas
Ward, James McNair, Deputy Mayor; Warren Kingsbury, Deputy Mayor; Jim
D'Errico and John Kilroy.
Budget Transfers and or Appropriations
Highway-request for $800 to provide balance of funds required to rebuild
a mower. Mr. Kingsbury moved to approva the request for $800 to rebuild
the mower, seconded by Mr. McNair, passed unanimously.
Personnel-request for $1,500 for funds required to meet the BMMA contractual
obligation regarding bonus for performance evaluation. Mr. Kingsbury moved
to approve the request for $1,500 as recommended by the Personnel Director
and Corporation Counsel to meet the BMMA contractual bonuses, seconded by
Mayor Ward, passed unanimously.
Tax Collector's Matters
A letter to Lawrence Fagan dated January 21, 1985 requested removing the
following properties from the 1982 Tax List: Lot & Block 3U-91, foreclosure by
the Town of Berlin, and property formerly owned by Michael Budney, donated to
the Town, Lot & Block 7-127, Lot & Block 8-127 and Lot & Block 1-128.
Mayor Ward motioned to remove $145.48 from Lot & Block 3U-91 and $1,202.85
from Lot & Block 7-127, $1,387.32 from Lot & Block 8-127 and $272.92 from
Lot & Block 1-128, seconded by Mr. Kingsbury, passed unanimously.
A letter to Mayor Ward dated April 17, 1986 requesting removing Phillips
Construction Co., Inc. from the 1983 and 1984 Tax List. Taxes due for 1983
are $766.55, and 1984 are $803.14. Mayor Ward moved to approve the removing
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of taxes for 1983 and 1984 of Phillips Construction, seconded by Mr. Kingsbury,
passed unanimously.
Personnel/Purchasing Matters
Jim summarized the Truck Bid Opening, Specifications and Requirements as
well as other Department's Future Requests for Vehicles. Don Prue's
memorandum to the Mayor dated April 24, 1986 recommended the bid be awarded
to the second lowest bidder Nutmeg International, Inc. because they meet
specs competely and have a higher Gross Vehicle Weight Rating. The trucks
have been purchased in the past and the department is pleased with their
results. Mayor Ward moved to accept the second lowest bidder, Nutmeg Enter-
national, Inc., as recommended by Donald Prue and waive the bid on the second
truck to be ordered for next fiscal year and award both to Nutmeg, seconded
by Mr. McNair, passed unanimously. Discussion-Jim will check with Ed Haber
concerning the needs of the Garage for a tow vehicle and crane as well as
trade-in value.
WS 86-07 PVC Sewer Pipe
Morgan Seelye summarized the bids on the 12" PVC Sewer Pipe on Contract WS 86-07
in a memorandum to the Mayor dated April 28, 1986. Hilco Supply, Inc. was
the low bidder at $1,456 for 350 ft. @ $4.16 per foot. Mr. Kingsbury moved to
accept the recommendation by Morgan Seelye that the bid on contract WS 86-07 be
awarded to Hilco Supply, Inc., seconded by Mayor Ward, passed unanimously.
PW 86-02 .Dry Stone Wall
Mr. Kingsbury asked where the walls were to be done? Mayor Ward said Norton
Road cemetery, Lower Lane and Four Rod Road ~his includes some drainage work
and grading. Joseph Paskiewicz's memorandum to the Mayor dated April 28, 1986
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recommended the bid be awarded to Marlo D'Amore, Stone Mason as the iow
bidder contingent upon him beginning work early next week. If, for some
reason, Mr. D'Amore could not begin work immediately, the Mayor is authorized
to use the second low bidder Vito Angileri, Stone Mason. Mr. Kingsbury
moved to accept the recommendation of Joseph Paskiewicz and award the bid
to Marlo D'Amore, seconded by Mayor Ward, passed unanimously.
Assessment for Needs Assessment Study for the Town of Berlin
Mayor Ward summarized the Agreement made between the Town of Berlin and
Ann L. Vova and United Community Services, Inc. to provide an Assessment
for Needs Assessment Study for the Town.
Drainage-Lower Lane & Meadow Lane
Morgan summarized and answered questions asked by the Executive Board on
the Drainage situation on Lower Lane and Meadow Lane. Morgan said Walter
Dubec on Lower Lane will extend his drain pipe. Sturtevant requested
an extension. Morgan said he doesn't see the need as much on Sturtevant
especially with the prices and length of the pipe that would be required.
75 ft. to the boundary at $30 per foot we are talking about $2,000-$3,000
plus structure. Mr. Kingsbury said we have already approved this work.
Morgan will check further. Morgan also said the money in this account is
running out. He asked the Executive Board to consider extending Pepin's
rates, which are good and keep on going with the Storm Drainage Contract.
Morgan suggested a one year extension of the contract which would hold the
existing prices for another year. Mr. Kingsbury asked if Morgan thought the
prices would be higher if they went out to bid this again? Mayor Ward said
we should put it out to bid again and then have Morgan update the Executive
Board with his findings.
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Tank Access Road & Storage Tank
Morgan said he conferred with Rod Hewitt and that they would like to go
with Berlandy to excuvate and rough cut the road. Then use Horbai to
rough grade it. Rod Hewitt recommended this to Morgan due to the delay
in start-up date with Horbal. Mr. Kingsbury motioned to allow Berlandy
to proceed with the work due to the delay with Horbal, seconded by Mayor
Ward, passed unanimously.
Maintenance-Repair, Cleaning and Painting (Interior and Exterior) of 2
Million Gallon StoraBe Tank at the Woodlawn Site
After a short discussion on the Storage Tank at the Woodlawn Site, Morgan
said he would like to check further as far as the painting, blasting of interior
and exterior of the tank and future needs of the community as far as water uses.
Before a decision is made he will report back to the Executive Board. As
far as Elton #3, Morgan said he is waiting on the environmental end for the
State Regulations. Mr. Kingsbury asked how long Morgan was going to wait?
Morgan said a decision should come shortly, Morgan said he would like to
install the motor and then wait to pump.
Approval of Minutes
Mr. McNair moved to approve the minutes of April 21, 1986, seconded by Mayor
Ward, passes unanimously.
The meeting adjourned at 10:30pm.
Respectfully submitted,