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1985/09/09EXECUTIVE BOARD MINUTES September 9, 1985 The meeting was called to order at 7:30 P.M. by Mayor Warren E. Kingsbury. Also in attendance were Deputy Mayors Robert A. Argazzi, Thomas W. Ward, Jr.; Gary Clinton, Finance Director; Morgan Seelye, Town Engineer; Roderick Hewitt, Engineer; James D'Errico, Personnel Director. Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it was voted to place the matter of water on the agenda. MOTION CARRIED. UNANIMOUS. Mr. Hewitt appeared and presented the attached form (page 2) regarding water system improvements for the Chamberlain Highway sewer main. The first 11 figures on the cost sheet indicate prices effective through a "force account": hiring a contractor as a supervisor at agreed upon rates, buying the materials and paying the bills as they come in. Super- vision will insure good production. The Kensington Fire District has a project on the Chamberlain Highway with the sewer mains, where the con- 'tractor, Bart Construction CompaT~y has been working. The area has been disturbed by the installation of a new 15" sewer. While Barr is in the area, continuing his work, Mr. Hewitt thought he would talk with them about continuing work by installing a piece of the water main; the piece happens to be one of the crossings which we noted in our bids that these crossing prices were very high. We felt that one of our techniques of bringing down 'the prices would be to do the crossings ssparate from re- bidding, or possibly doing the whole thing without rebidding it. We should at least get the crossings out of the way. In this case, the crossing is 160' in length and the low bid price was $40,000. Barr has looked at this, and gave an estimate with his hourly rates, supply- ing labor and equipment only, with the Town purchasing all the materials for 665', to get us past the highway fill area. That is shown in the first group of figures as $25,000, based on renting his equipment and utilizing his men. The rest of the numbers in that column are for the materials to be pur- chased by the Town. The total cost is estimated at $39,625.00, which breaks down to $59.58 per linear foot, for this force account work, sub- ject to whatever it takes to do it; this is his estimate. The work may take longer. We are talking about the difference between $40 and $70 thousand dollars. The second group of costs are for materials installed in place as bid, totaling $69,083, which breaks down to $103.88 per linear foot. Barr's equipment prices are considerably higher than the prices the Town has bid for work that Auidi has bid on. The Board discussed in great length the merits of having either contractor perform the work. Mr. Hewitt recommended having Barr Construction perform this work, since it might not be feasible to tie up the Auidi equipment, which is not as big as Barrs'. ADDENDUM EXECUTIVE BOARD MINUTES TELEPHONE POLL: October 2, 1985 Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it was voted to approve the budget request from the building department to allocate $3,000.00 for the hiring of a state certified in- spector for six weeks'for help during the absence of the chief building inspector, along with payment for Mr. Seiler who has been acting in the capacity of chief inspector. MOTION CARRIED. UNANIMOUS. ADDENDUM EXECUTIVE BOARD MINUTES September 17, 1£85 TELEPHONE POLL Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it was voted to accept, from A. Ciammella & Sons, Inc., subject to approval of the Planning Commission, a parcel of land designated as Lot SA, Block gO. MOTION CARRIED. UNANIMOUS. ~ DATE $HEET N~ BERLIN, CONN. KO, ITEM UNIT ~,' IZ" ~"~ R[MARK8 } ~, 0 EXECUTIVE BOARD MINUTES -3- September 9, 1985 Mr. Hewitt suggested that a plan of attack would be to employ Barr, utilizing his larger equipment with the capability of working at some of these difficult places. Specifically, on the crossings which, in total, shouldn't amount to that much, of the whole project. Local contractors should be used for the volumn work. The Board discussed the matter and decided to first consult with Aiudi, since his prices were lower. The matter can be then de- cided upon, after consultation. Mr. D'Errico presented the Board with the Employee Termination Record for Rita Skinner. There was some disagreement as to the correct hours. Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it was voted to approve the record for Rita Skinner, as shown, for tile amount of $857.00. MOTION CARRIED. UNANIMOUS. Mr. Clinton presented the following memorandum to the Executive Board along wi. th a budget request for $2,937 to account 101-210_[-101-].04 for th~ roquest that. the bookkeeper; position be funded as a full time position. Rita Sk.[nner of my office ts retiri;~g. Her last. day of work is Friday, September 13, 1985. She has vacation time accumulated which requires that she be paid thru October 14, 1985. Due to the critJ, ca.I. i,ature of l,er job (payroll preparatJ, on) and tile wo.rkload present].y placed upon tile Finance Department, .[ recjue~t autbf~rizatJ.on to utJ. l:i_ze the Salary Cont~nuatJ_on Accou~t from September J. 6, /985 thru October .[4, .[985. (2.[ days ~ 7 [~s. ~ $7.55 totaling Upon motion by ~r. Ward, seconded, t)y Mr. Arqazzi, J t was voted approve both above requests. MOTION CARRIED. UNANIMOUS. Upon motion by Mr. Ward, seconded by Mr. Argazz]., it was voted to authorize Mr. D'Errico to post and advertise tile above position for Finance Department Bookkeeper. MOTION CARRIED. UNANIMOUS. EXECUTIVE SESSION Upon mol:ion by Mayor KJngsbury, seconded by Mr. Argazzi, it was voted to move into EXECUTIVE SESS]iON to discuss personnel matters at 8:25 P.M. MOTION CARRIED. UNANIMOUS. THE FOLLOWING ACTION WAS TAKEN: Upon m~%ion by ~a~,~r Kingsbury, seconded by Mr. Argazzi, it was voted to authorize Mr. D'Errico to negotiate with the candidate for Assistant Town Engineer with an additional $3,000-$4,500 for tile position. APPROVED: Mayor Kingsbury, Mr. Argazzi OPPOSED: Mr. Ward MOTION CARRIED. EXECUTIVE BOARD MINUTES -4- September 9, 1985 The Board reviewed a budget request from Jean Conway, to supple- ment her previous request for $2,627.30 to account #101-2753-101- 104 in which she discusses the need to expand a position to full time in order to provide an extended amount of data to the State MOTION CARRIED. UNANIMOUS. The Board TABLED a budget request from Assessor A1 Adams for $4,000 to be transferred from account #101-2102-121-253 to account #101-2109-212-253 for assistance in the Assessor's Department to help in the audit process of personal property accounts in conjunc- tion with the revaluation program. Since the amount is included in the contractual agreement, a budget change is not necessary. TABLED. Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it was voted to approve the budget request for $10,000 to be transferred from account #101-2113-121-251, Planning Commission Consulting Services to account #101-2115-121-251, Zoning Commission Consult- ing .Services to implement ~he Plan of Development. Mr. Ward was ~pposed in the absence of more data. APPROVED: Mayor Kingsbury, Mr. Argazzi OPPOSED: Mr. Ward MOTION CARRIED. The Board reviewed the following resolution for the revitalization of Farmington Avenue: [page 5] Upon motion by Mr. Argazzi, seconded by Mayor Kingsbury, it was voted to approve the resolution. APPROVED: Mayor Kingsbury, Mr. Argazzi OPPOSED: Mr. Ward MOTION CARRIED. Mr. D'Errico presented the Board with two job descriptions involving the Senior Center: Assistant Director, and Senior Center Administra- tor. Mr. D'Errico recommended the Assistant Director as the most practical approach. It is more logical to have a professional, capable of taking over in the absence of the Director. It would be easier for a professional to assume secretarial and clerical duties, than it would be for a clerk to assume professional duties. Mr. Ward agreed help was needed, but of a clerical level. Mr. D'Errico cited the range for a paraprofessional position was between $13,000 to $17,000, prior to union negotiations. In view of that, the Board decided to set the rate at $10,000. Upon motion by Mayor Kingsbury, seconded by Mr. Ward, it was voted to appropriate $10,000 for a Senior Center Assistant Director, pending approval of the Finance Board and TOWN MEETING. MOTION CARRIED. UNANIMOUS. EXECUTIVE BOARD MINUTES -5- September 9, 1985 RESOLUTION: FARMINGTON AVENUE REVITALIZATION PROGRAM WHEREAS, Federal monies are available under the Connecticut Small Cities Community Development Block Grant Program, administered by the State of Connecticut, Department of tlousiI]g, pursuant to Public Law 93-383, as amended; and, WHEREAS, pursuant to Chapter 130 and 133 of the Connecticut General Statutes, the Commissioner of Housing is authorized to disburse such Federal monies to local municipalities; and, WHEREAS,it is desirable and in the public interest that the Town of Berlin make application to the State for $300,000 in order ko under- take a Small Cities Co~m~unity Development Program and to execute an Assistance Agreement therefore, sl]ould one be offered. NOW, THEREFORE, BE IT RESOLVED BY THE Executive Board of the Town of Berlin: ~. That it is cognizant of the conditions and prerequisites for State Assistance imposed by Chapter 130 and 133 of the Counecticut General Statutes; and, 2. That the filing of all application by the Town of Berlin in an amount not ~o exceed $300,000 is hereby approved, and that the Mayor of %he Town of Berlin is hereby authorized and directed ~o fJ. te such application with the Commissioner of Housing, ko provide such additional information, to execute such other documents as may be required by khe Co~issioner, ~o execute an Assistant Agreemenh with the Sta~e of Con~ecticut .flor S~ate fJ. nai~c.{~.[ assista~ce if such an Agreement' is offered, ~o execute a~y amendments, recissio~s, al~d z'evisio~s ~hereto, and ko act as l%he authorized representative of the Town of Berlin. Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it was voted to authorize Mr. D'Errico to post and advertise the Senior Center position. However, it was decided to require Mr. D'Errico to submit a job descrip- tion to the Board, before it is posted. Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it was voted to reappoint: Dorothy Warren Melanie Lenfest Clarissa Dacey to the Jury Committee, for a one year term, to expire 10/31/86. MOTION CARRIED. UNANIMOUS. EXECUTIVE BOARD MINUTES -6- September 9, 1985 Upon motion by Mr. Ward, seconded by Mr. Argazzi, it was voted to award Wanda Symonaitis $12.80 for dog damages to one rabbit and two hens. MOTION CARRIED. UNANIMOUS. Upon motion by Mr. Argazzi, seconded by Mr. Ward, it was voted to approve the refund of excess tax payment to: Argo Industries Ceil Malone $10.43 $ 3.34 From account 101-2104-121-231, Tax Refunds, as excess payment as recommended by Francis J. Motyka, Tax Collector. MOTION CARRIED. UNANIMOUS. Upon motion by Mr. Ward, seconded by Mr. Argazzi, it was voted to adopt the following act to allow an additional amount of exemption from property tax for persons who are blind, and to place this on the call of the TOWN MEETING: MOTION CARRIED. UNANIMOUS. P.A. 85-165 AN ACT ENABLING MUNICIPALI'rlES TO ALLOH AN AL)DIrtONAL AI.IOUNT OF EXEMP[[ON FRUM PROPERLY I'AX FUR PERSONS HIlO ARE BLIND, New- Local Optlo. Atlows municipalities, by local optlol), to g,'a,~ an 'additional $2,000 exemption to persons entltled~ to the $3,000 BI I,d exemption [Section 12-81 (t7)]. In 'order to receive the additional exemption the applicant taus have a, adjusted gross tncome plus any other Income, of not more ~f~a~ $14,000 married or $12,000 ~f single. Application must be made on a form prepared by the assesso,', o, or before October I of each year. Effective Date: Flay 13, 1985 Upon motion by Mr. Ward, seconded by Mr. Argazzi, it was voted to approve the minutes of August 12, 19, and 29, 1985, with correc- tions. MOTION CARRIED. UNANIMOUS. Upon motion by Mr. Ward, seconded by Mr. Argazzi, it was voted to appr.ove the telephone polls, as presented on page 7. MOTION CARRIED.UNANIMOUS. EXECUTIVE BOARD MINUTES -7- September 9, 1985 TELEPHONE POLL: August 8, 1985 Upon motion by Mayor Kingsbury, seconded by Mr. Argazzi, it wad voted to approve the budget request of Cynthia Wilcox, in the amount of ~.00, to be transferred from account #g40 to #~£0l for expenditures which the Bicentennial Committee exceeded their budgeted amount by ~B. lB. MOTION CARRIED. UNANIMOUS. 0 TELEPHONE POLL: August $0, ~98~ Upon motion by Mayor Kingsbury, seconded by Mr. A~gazzi, it was voted to award the bid on bond anticipation noted for $lO0, O00 for the Polymer Road Project - September 5/8~ - July ll/B6 to the low bidder, Conn. ~Bank & Trust at a rate of 5.5l%, premium, ~6.00, as recommended by Dominick Scerra, Town Treasurer. MOTION CARRIED. UNANIMOUS. Other bidders were: New Britain National bank Colonial Bank RATE PREMIUM 5.62~ -0- 5.?~ ~o- Conn. National Bank The meeting adjourned at 10:00 P.M. -© Respectfully submitted, Secretary /? ADDENDUM EXECUTIVE BOARD MINUTES TELEPHONE POLL: August $0, 1986 Upon motion by Mayor Kingsbury, seconded by Mr. Argaz~i, it was voted to award the bid on bond anticipation notes for $100, 000 for the Polymer Road Project - September 5/85 - July ll/85 to the low bidder, "Conn...'lBank & Trust at a rate of 5.51%, premium, $6.00, as recommended by Dominick Scerra, Town Treasurer. MOTION CARRIED. UNANIMOUS. Other bidders were: New Britain National bank RATE PREMIUM 5.62% -0- Colonial Bank 6.?2% -0- Conn. National Bank 6.56% SB. O0