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1983/04/25EXECUTIVE BOARD April 25, 1983 The Executive Board meeting was called to order at 7:30 P.M. by Mayor Thomas W. Ward, Jr. Deputy Mayors William F. McKeon and Robert A. Argazzi were present. Also present during a portion of the meeting: Morgan Seelye, Town Engineer; representing the Lions Club--Anthony Gandolfo and Stanley Bakaj. On motion by Mr. McKeon, seconded by Mr. Argazzi, it was voted to approve the following minutes: March 7, March 21, addendum dated March 29, April 4, April 11 and April 19, 1983. MOTION CARRIED. On motion by Mr. McKeon, seconded by Mr. Argazzi, it was voted to approve a Tax Refund to Foster Rackliffe of 97 Crater Lane, Kensington, in the amount of $39.18, as recommended by Francis J. Motyka, Tax Collector, as a credit per Assessor. MOTION CARRIED. Mayor Ward presented an Employee Termination Record for Francis Maerz indicating the termination date of June 2, 1983 and the projected termination pay of $1,477~47. The Termination Record was signed by the Executive Board. Mr. Seelye asked if the Executive Board would authorize the Personnel Director to advertise for a replacement. Mayor Ward said we could not hire anyone until the end of May as Mr. Maerz has accumulated vacation time. He will ask Mr. D'Errico to review his copy of the Job Description as Mr. Seelye said he has made some changes. On motion by Mr. Argazzi, seconded by Mr. McKeon, it was voted to approve the low bid from Connecticut Bank & Trust Company on Bond Anticipation Notes on $52,000.00 for the Senior Citizen Center from April 26, 1983 through January 13, 1984 at the rate of 5.87. MOTION CARRIED. Mr. Seelye appeared to discuss the proposed water and sewer project in Beckley Road. The Town had received a request from Jensen Fabri- cating Engineers, Inc. for water and they would be willing to pay $22,000; the rest we could pick up through the development of the property formerly owned by the Budney family. Mr. Seelye figured it would be $45,000 to bring water to Jenfab. It would be $60,000 to bring water out to the Lions Fairgrounds from Commerce Street and $65,000 to bring the sewer down. Mr. Argazzi asked how much the Town anticipates doing now. Mr. Seelye said we would like to bring water to Jenfab and water and sewer to John Mothersele on Commerce Street. Also, we would have to provide water to the south of Beckley Road before the proposed Route 9 is complete. We will lay it all out as a project; we are talking about 200' of sewer. Mr. Argazzi asked what the payback schedule would be from the Lions Club. Mr. Seelye said the usual arrangement is 1/6th up front and the remainder in five payments with interest. To bring water Executive Board Minutes April 25, 1983 out to Jenfab would be about 1300' It will go over the town owned property which will make the land more valuable. ~ile awaiting the arrival of the Lions Club members, Mr. Seelye advised that on April 22, 1983 bids were opened for Contract WS 83-05A Precast Concrete Manholes. Three bids were received; A. Rotondo & Sons were the low bidder for the 8'x6'x7.5' manhole and A. DiTullio & Son, Inc. was the low bidder for the 8'x6'x6.5' manhole. Mr. Seelye recommends separate contracts be awarded to each of the two iow bidders for the specific low bid manhole. These manholes will be used for the sewer meters required by the Mattabassett District. On motion by Mr. Argazzi, seconded by Mr. McKeon, it was voted to award the bid for Contract WS 83-05A Precast Concrete Manholes to A. Rotondo & Sons and A. DiTullio & Son, Inc. at the bid price of $1,635.00 and $1,520.00 respectively. MOTION CARRIED. Mayor Ward presented a letter from Mr. Seelye dated April 22, 1983 regarding the Baxter Avenue Sewage Meter. Mr. See%ye explained the present meter was designed to measure the future maximum sewage flows and because present flows are low, the Kensington Fire District feels the meter is not accurate. The required modifications consist of the purchase and installation of a smaller capacity meter and related accessories. The Water Control Commission has received a quote of $4,326.00 from BIF Division of General Signal Controls and as there is no other feasible alternative, he recommends that the Executive Board waive the usual bidding procedures and authorize the acceptance of the BIF proposal. Mr. Seelye added that the meter will accurately record from 1900 to 125 but after that the accuracy diminishes. On motion by Mr. McKeon, seconded by Mr. Argazzi, it was voted to authorize the acceptance of the quotation of $4,326.00 from BIF Division of General Signal Controls for the conversion of the existing Baxter Avenue Sewage Meter. MOTION CARRIED. Messrs. Gandolfo and Bakaj appeared to discuss the proposed water and sewer line in Beckley Road. Mayor Ward said we were just discnssing the payback schedule. Mr. Gandolfo said the last time he spoke to Mr. Seelye it was a five year plan, six payments plus interest on the unpaid balance. We are open to any suggestions. What if the Lions Club decided on a one-time payment, Mr. Gandolfo asked. Everyone agreed they would not have any objections as long as it wouldn't upset any of the Club's plans (the Memorial Pool, for instance). Mr. Gandolfo said those things would continue even if they had to borrow the money; they are committed to them. The Mayor asked if they will run a whole new system or just to the rest rooms. Mr. Gandolfo said if they get both water and sewer they will do both and put in the hookups. The Mayor suggested the possibility of install£ng fire hydrants on both ends of the grounds. Mr. Gandolfo said they should bring the main down the middle. Mr. Argazzi asked if the Committee was considering installing another bathroom. Mr. Gandolfo said if this project is a reality, they will postpone the additional bathroom until this is complete then do it right. Mr. Seelye said we will bring the mains up to Beckley Road so it will be their responsi- bility to bring it in; we will cross the street with a "t" The sewer will be on John Mothersele's side because of the high bank on Sanefsky's Executive Board Minutes April 25, 1983 side of the road. He indicated there would be no problem going gravity feed. The water pipe will be 12" because it will tie in on the north end. The sewer will be 12" pvc once it hits Beckley Road. The Lions Club could go 10" even if we bring in 12" Mr. Seelye pointed out. The metering will be on the first building and we may require a meter pit which would be Lions Club responsibility to build and we would put in the meter. Mr. Gandolfo said they would probably bring it in at the south gate. Mr. Seelye suggested they make sure they can pick up any future development in the rear of the fairgrounds. Mr. Gandolfo said he doesn't know who will do their engineering but he doesn't want to have it done in house. Mr. Seelye said these figures are based on the figures from the Four Rod Road project a~d it has a built-in contingency to allow for some problems. He added the interest on the loan will be not more than 9% or less than 7¼%. He would expect it to be completed by the end of the summer. He has forwarded his preliminary design to the State Highway Department. Mr. Bakaj asked if they will be assessed front footage. Mr. Seelye said if they expand then they will be taxed. Mr. Gandolfo said at the time this was brought up, it was the consensus the Lions Club was in favor of it. We will bring this information back to the Directors meeting tonight and ask them to forward a letter of commitment. On motion by Mr. Ward, seconded by Mr. McKeon, it was voted to recoLL~end to the Board of Finance an appropriation of $170,000 through the issuance of bonds and notes for the following projects: water and sewer to be constructed from Commerce Street and Clark Drive to the area near the proposed Route 9 and Beckley Road overpass according to the map drawn by Morgan Seelye dated January, 1983 and to bring water from pipe across the Mattabassett River through the former Budney property to connect to the Jensen Fabricating Engineering, Inc. located on Wethersfield Road. MOTION CARRIED. Mr. Ar~azzi abstained as he is a member of the Lions Club. Mayor Ward presented a Budget Change Form from James McNair, Recreation Director, in the amount of $1,788.00 to account #1910 Community Center Supervisors from account #1902 Community Center Supervisor. This will allow for the transfer of funds from full time to part time to keep the Center open for the remainder of the fiscal yeara On motion by Mr. Argazzi, seconded by Mr. McKeon, it was voted to transfer $1,788.00 from account #1902 Community Center Supervisor to account #1910 Community Center Supervisors. MOTION CARRIED. Board members discussed a letter from George Lubin, Chairman-Park and Recreation Commission dated April 16, 1983 requesting $1,200.00 for a study of the proposed cost of development of a new nine holes at Timberlino The study will be performed by A1 Zikorus. Also, the Commission has been advised the PGA is interested in having Timberlin host one of this summers' Junior PGA Tournaments which are held on Mondays. It would bring 80 to 100 young golfers to Timberlin. It is customary that the host course waive greens fees for the Junior parti- cipants. It was the general consensus of the Executive Board that the greens fees be waived for the Junior PGA Tournaments this summer. Mayor Ward discussed with Board members the status of Lot 3U, Part- ridge Acres. We have been ~nformed by Atty. Richard Pentore that the Town is the owner of this lot as a result of a settlement of a tax foreclosure suit brought against the New Britain Federal Savings and Loan Association. Atty. Pentore enclosed the quit claim deed and his bill in the amount of $831.80, including costs; as well as Executive Board Minutes April 25, 1983 -4- a bill from Thomas J. Ringrose for an appraisal which was required to prepare the case for trial. Mayor Ward explained that the lot originally was conveyed to the Town for recreation, open space and/or conservation purposes with the provision that if the Town no longer has need for the property, the land shall revert to the Grantor. However, the Executive Board in August of 1978 voted that the agreement that the land shall revert to the Grantor if the Town no longer needs the property be rewritten as they felt it was a departure from the original position taken by the Planning Commission. Mayor Ward, after conferring with Atty. Jackaway, recommended the bill from Atty. Pentore be paid out of account #351 Corporation Counsel and the appraisal bill to be paid out of account #352 High Court Settlements. The deed will be filed tomorrow morning. On motion by Mr. McKeon, seconded by Mr. Ward, it was voted to request approval from the Planning Commission to sell Lot 3U designated as Recreation Area on map entitled "Partridge Acres, Section 3 subdivision of property of Northern Enterprises, Inc. Briar Patch Drive, Berlin, Conn. December 1973, G.S.Jarmolinski Associates Scale 1"=40'''. MOTION CARRIED. The Mayor said if we get approval, we will have to advise the nearest property owners so they will be aware the Town is taking the lot for back taxes. There being no further business to come before the Executive Board, the meeting was adjourned at 9:25 P.M. Respectfu~lly submitted, Ein~gr en, 7dith ~ //~J secretary