1983/01/31 MINUTES
EXECUTIVE BOARD
January 31, 1983
The meeting was called to order at 7:30 P.M. by Mayor Thomas W. Ward, Jr.
Deputy Mayors William F. McKeon and Robert A. Argazzi were present.
Also present was James D'Errico, Personnel Director; Mrs. Joanne Ward,
Town Clerk
Mr. D'Errico presented the applicants recommended for the position
of Maintainer II in the Highway Department. He noted the number one
recommendation had called last week and advised he accepted another
job. On motion by Mr. McKeon, seconded by Mr. Argazzi, it was voted
to hire Dennis Marturano to fill the position of Maintainer II in
the Highway Department upon recommendation of Mr. D'Errico. MOTION CARRIED.
Mayor Ward presented a Budget Change Form from Mfs.Ward in the amount
of $500.00 to account #1104 Recording of Documents to allow her to
go on a computer system .Mrs. Ward explained it is a service offered;
it is now a way of the future. Many Town Clerks in the state have gone
this way. It will save time and process the documents faster. She
pointed out a man from the state came in and gave her 48 hours to get
the records in order. She has been shorthanded since a girl in the
office suffered a heart attack. The computer will provide an alphabetical
daily log; she plans to index all Town Meetings; the machine is also
a word processer. The cost~±s $2,000 additional in the Recording
of Documents account for the year. This also includes microfilming.
On motion by Mr. McKeon, seconded by Mr. Argazzi, it was voted to
approve the Budget Change Form from Mrs. Ward in the amount of $500.00
to account #1104 Recording of Documents. MOTION CARRIED.
The Executive Board meeting ~Cecessed to attend the scheduled Town
Meeting at 8:00 P.M.
The Executive Board meeting reconvened at 8:17 P.M.
The Agreement between the Town of Berlin and the Berlin Housing Authority
regarding the land with the building and improvements thereon known
as James Gates Percival School was signed by the Executive Board.
On motion by M~. Argazzi, seconded by Mr. McKeon, it was voted to
approve the minutes of the following meetings: December 13, December 17,
December 27, December 30, January 3 and January 10. MOTION CARRIED
Mayor Ward presented a letter from George Lubin, Chairman-Park &
Recreation Commission, dated January 27, 1983, requesting input
on the feasibility of adding a member to the Greens Committee.
The Board agreed the Committee is not an official town agency there-
fore we do not have appointment authority over this Committee.
The Board reviewed the bids received for the sale of two Town owned
automobiles: $116.00 1974 Plymouth DuSter David Dyer
$100.00 1966 Plymouth Valiant Morgan Seelye
Atty. Jackaway prepared a release to be signed by both bidders.
Mayor Ward recommended we accept the bids. On motion by Mr. McKeon,
seconded by Mr. Argazzi, it was voted to accept the bids received
from David Dyer and Morgan Seelye for the sale of the two vehicles.
MOTION CARRIED.
Executive Board Minutes
January 31, 1983
-2-
Mayor Ward presented a Budget Change Form from Morgan Seelye requesting
$4,000.00 in account #603 Overtime; $4,000.00 in account #610 Snow &
Ice Removal-Materials and $4,000.00 in account #611 Snow & Ice Removal-
Truck Rental. Mr. Seelye explained there is a balance of $1,400.00
in account ~603 Overtime with four hours not yet posted. The $4,000.00
would provide sufficient funds to cover three major storms or 5 to 6
minor storms. The ExecutiVe Board felt $2,000.00 would be sufficient
and if additional funds are required, there would be time to consider
a transfer. The requested amount in account #610 Materials would
allow the purchase of 600 cubic yards of sand and 200 tons of salt,
sufficient to cover the storms noted above. As the purchase of materials
requires time, it was agreed to request $4,000.00. After discussing
the request in account #611 Truck Rental, it was agreed $2,000.00 would
be sufficient and if additional funding is necessary, there would be
time to consider another transfer. On motion by Mr. Argazzi, seconded
by Mr. McKeon, it was voted to approve the Budget Change Form from
Morgan Seelye for the following: '$2,000.00 to account #603 Overtime;
$4,000.00 to account #610 Snow & Ice Removal-Materials; $2,000.00
to account #611 Snow & Ice Removal-Truck Rental. MOTION CARRIED.
Mayor Ward presented a Budget Change Form from Charles Davis requesting
$500.00 into the ~3812 Materials & Supplies account in the Public
Buildings budget to allow for the purchase of paint and supplies for
the Workfare program. They plan to paint the interior of the Community
Center. This project will ascertain that the Town meets the percentage
requirements for workfare, of employable people working off benefits.
The Town has received $2,205.00 thusfar for Administrative Costs for
the Workfare program. On motion by Mr. Argazzi, seconded by Mr. McKeon,
it was voted to approve the Budget Change Form from Charles Davis in
the amount oi $500.00 to purchase paint and supplies. MOTION CARRIED.
The remainder of the meeting was spent reviewing the Capital Equipment
requests of various departments. In the Golf Course budget review,
Mr. Argazzi stated he was opposed to the purchase of a sod cutter
and the purchase of a hot house in the Public Grounds budget.
There being no further business to come before the Executive Board,
the meeting was adjourned at 10:30 P.M.
Received F~ ~r~
Respectfully submitted,
/4/ad'~th Lfndg,f'en, secretary