1979/08/20MINUTES
EXECUTIVE BOARD
August 20, 1979
The meeting was called to order by Mayor Orlando P. Ragazzi at 7:30 P.M.
Deputy Mayors Joseph P. Lanzoni and Robert A. Argazzi were present.
Also present were: Richard R. Russell, Superintendent of Public Buildings
Board of Finance members Thomas W. Ward, Jr., Blanche Jo Delaney, John F.
Miller, Robert Dacey, Dr. John McIntosh; Sandy Dempsey, Secretary for the
Board of Finance; Gary S. Clinton, Finance Director; Paul Burton, reporter
Berlin Eagle; Pat Thibodeau, reporter-Hartford Courant; Gary Laskowski.
On motion by Mr. Lanzoni, seconded by Mr. Argazzi, it was voted to
approve the Minutes of August 14, 1979, as presented. MOTION CARRIED.
Mayor Ragazzi asked if Mr. Argazzi had an opportunity to review the
Youth Services Bureau Grant discussed at the meeting of August 14.
Mr. Argazzi asked if Mr. Davis was back from vacation. Mayor Ragazzi
stated yes, he came back today. Mr. Argazzi said he had no objection
to the Grant. On motion by Mr. Argazzi, seconded by Mr. Lanzoni, it
was voted to approve the Youth Services Bureau Grant application.
MOTION CARRIED.
Mayor Ragazzi presented a letter from Richard R. Russell, Superintendent
of Public Buildings, dated August 20, 1979, concerning the bid opening
on August 16, 1979 for the Pick-up Truck, Maintenance Department. Mr.
Russell and the Chief Mechanic recommend acceptance of the bid from
Dworin Chevrolet as low bidder, in the amount of $4,786.00. Other
bidders were:
Morande Ford
M & E Ford
J. O'Keeffe Chev.
LeBrun Sichler Ford
Brainard Ford
Wilcox-Rau
$4,704.46
4,964.73
4,831.00
4,956.43
4,985.00
4,558.78
(does not meet specifications)
(bid on 1980 but gave 1979 prices)
Mr. Russell stated the representative from Wilcox-Rau said they bid
on a 1980 Truck but gave 1979 prices. Mayor Ragazzi pointed out we
would be stuck if the 1980 Truck came in higher. Mr. Argazzi asked
how much they are going up. Mr. Russell replied we don't know; he
contacted Wilcox-Rau and they could not tell him what the 1980 prices
would be. On Motion by Mr. Lanzoni, seconded by Mr. Argazzi, it was
voted to accept the bid from Dworin Chevrolet in the amount of $4,786.00,
MOTION CARRIED.
Mayor Ragazzi presented a letter from Richard R, Russell, dated August
20, 1979, concerning the bid opening on August 16, 1979 for a Van Truck,
Maintenance Department. Mr. Russell and the Chief Mechanic recommend
acceptance of the bid from Brainard Ford as low bidder, in the amount
of $5,495.00. Other bidders were:
Morande Ford
Wilcox-Rau
M & E Ford
Dworin Chev.
Jack O'Keeffe
$5,4,96.66
5,447.75
5,675.81
5,542.00
5,879.00
(does not meet specifications)
(bid on 1980 but gave 1979 prices)
Executive Board Minutes
August 20, 1979
-2-
Mr. Russell advised that Morande Ford speced a V-8 engine. On Motion
by Mr. Lanzoni, seconded by Mr. Argazzi, it was voted to accept the
bid from Brainard Ford in the amount of $5,495.00. MOTION CARRIED.
Mayor Ragazzi reviewed a memo received from Mr. Russell dated July
31, 1979 and discussed at the Executive Board meeting of August 14,
concerning the air conditioning system for the dispatcher's room
and radio room in the Police Department. Mr. Russell is recommending
an independent unit be installed at a cost of $3,800.00. Mayor
Ragazzi advised he called Mr. Myers of Huntress Electronics who stated
unless there is a prolonged period of time of 2-3 weeks of above 80"
temperatures there is no affect on the equipment. Mayor Ragazzi said
as long as it will not affect the equipment he would not look favorably
on the request. It may be a little more uncomfortable downstairs due
to the heat generated by the equipment but $3,800 at this time ..... I
would recommend deferring it for at least one year.
Mayor Ragazzi presented the Employee Termination Record of Leon Young
and Donald Carlson for approval of the Executive Board. The termination
pay amounts are as follows: Leon Young $456.39; Donald Carlson $289.77.
On motion by Mr. Lanzoni, seconded by Mr. Argazzi it was voted to
approve the above listed termination pays for processing. MOTION CARRIED.
Mayor Ragazzi presented a Tax Rebate form submitted by Mr. Motyka
requesting a rebate to Constance J. Shoplick in the amount of $8.94
which was paid by Ms. Shoplick due to a Motor Vehicle error. On
motion by Mr. Argazzi, seconded by Mr. Lanzoni, it was voted to
refund Constance J. Shoplick in the amount of $8.94 providing there
are sufficient funds in this account. MOTION CARRIED.
Mayor Ragazzi advised, with reference to the Senior Citizens Bus Service
agreement which was accepted on August 6, 1979, it is necessary that
a motion not to go out to bid be made. We are just extending the agree-
ment. Mayor Ragazzi noted there is one bus involved and if we keep a
close watch on it we will be able to stay within the budget. On a motion
by Mr. Lanzoni, seconded by Mr. Argazzi, it was voted that we not go out
to bid on the Senior Citizens Bus Service for the 1979-80 fiscal year.
MOTION CARRIED.
Mayor Ragazzi presented a letter from Morgan Seelye, Town Engineer,
dated August 17, 1979, enclosing an invoice from the State of Connecticut
representing total costs for installing traffic lights at the Spruce
Brook Industrial Park. According to Mr. Clinton, the account was closed
out some time ago. The total project cost was $15,287.54 of which
$13,400 was paid leaving a balance of $1,887.54. Mayor Ragazzi said he
spoke to both Mr. Seelye and Mr. Clinton and Mr. Clinton reported he had
talked to Mr. Seelye who advised him all the bills were in so they closed
out the account, not knowing this bill was still outstanding. The bill
was received August 8. Mr. Argazzi stated apparently the Town paid the
$13,400 as part of the Spruce Brook Industrial Park. On motion by Mr.
Lanzoni, seconded by Mr. Argazzi it was voted to request the Board of
Finance to transfer $1,887.54 from the General Fund to cover this bill.
Mayor Ragazzi presented a memo from Dominick Scerra, Treasurer, advising
that at the bid opening on August 14, 1979 Colonial Bank was the low
bidder at 5.21% for the Berlin Interceptor Bond Anticipation Notes Series
D in the amount of $987,000. It was noted this is for the additional
amount necessary for the Berlin Interceptor. Mr. Scerra appeared later
Executive Board Minutes
August 20, 1979
in the meeting with the thirty-five bonds for the Executive Board to sign.
Other bidders were:
.BANK'
Conn. Bank & Trust Co.
Hartford National Bank
Hartford National Bank
New Britain National Bank
New Britain National Bank
New Britain National Bank
AMOUNT RATE
$987,000. 5.39%
500,000. 5.27%
487,000. 5.38%
250,000. 5.37%
250,000. 5.46%
487,000. 5.59%
PREMIUM
$4.0O
4.00
2.41
While awaiting the appearance of the Finance Board, Mr. Argazzi asked
if the Mayor was able to find anything about the air conditioning at
the radio station in the High School. Mayor Ragazzi replied he is
awaiting receipt of a memo from Mr. Milton Freeman. He advised that
the air conditioning is not on just for the radio station; Jeffrey
Wayne, Director of Media, works there all year long cataloging.
Mr. Argazzi stated we should get the Board of Education's opinion
concerning the telephone system discussed during the meeting of August
14, 1979. Mayor Ragazzi advised that Mr. Steven Vandrilla will discuss
it with Mr. Freeman and they will take it up with the Board of Education.
He has not received a reply as yet.
Mr. Argazzi asked what has been done about the tire fire on Christian
Lane. Mayor Ragazzi advised he asked Mr. Emil Carlson to contact D.E.P.
to learn what control they have and what control we have and, if necessary,
we will pass an ordinance or amend the Zoning Regulations to keep a
fire lane open and to regulate the amount of tires stored there. He said
he wants to find out where the delineation of authority lies. Mr.
Argazzi said he doesn't think the Town is powerless if our Zoning Regu-
lations are violated. D.E.P. never did anything about the tires stored
there. He pointed out the soot traveled into surrounding towns. Mayor
Ragazzi said the owners claim it was arson however it has not been proven.
Mr. Argazzi said if they are allowed to store the tires, it is going to
be a bigger and bigger dump. Mayor Ragazzi said they will not have as
large a pile of tires as in the past; there will be a fire lane .... when
I think of how hard the firemen had to work in that heat and the. three
million gallons of water they had to dump ..... Mr. Argazzi said he would
be most interested in the answer received from D.E.P.
The Board of Finance entered the meeting for the purpose of discussing
the land acquisition at Berlin High School. Mayor Ragazzi reported that
he and Dr. McIntosh took a tour around the properties. He added, it was
agreed at our last Executive Board meeting I would talk to the Einsteins.
I did go down to see them, they made it clear that the price was from a
Real Estate agent licensed to do business in the State. However, they
are willing to negotiate for the property including the house if we
desire. Regarding the separation damages, they made no offer and I made
no offer. Dr. McIntosh said he spoke to Mr. Payanis and they have sold
the house and he put up the other piece for $45,000 and~whoever comes
up with the price can have it. Originally it was $35,000 for 2.5 acres
without the house. Mayor Ragazzi said he spoke to State Representative
Peter Rosso and State Senator William Curry to determine if there are
any funds available to purchase any land. They advise the purchase of
the land would not qualify for the grant program. If a project included
the construction of a field house it could be eligible for the State
grant for the construction and site costs only. We may be able to
acquire the grounds for recreational purposes Mayor Ragazzi advised. It
would be 50% Federally funded and 25% State funded; basicly the same as
Executive Board Minutes
August 20, 1979
-4-
the Norman Cooley property and the Bicentennial Park. The grounds must
be designated for open space. It cannot be used exclusively by the
Board of Education. Mr. Clinton and Mr. Capodiece would do some work
on this. The Land Acquisition Committee could work with Park & Recreation
to see if we are eligible for this. We have to be careful that no prop-
erty is acquired until the project is approved.
Mr. Dacey said that program is made for something a lot different than
what we are talking about.
Mrs. Delaney added, if this were the case, all school departments would
be looking for the same thing.
Mayor Ragazzi advised that Mr. Capodiece contacted D.E.P. today and they
feel that we would qualify for it. We should go after it.
Mr. Argazzi said you couldn't close it off to the public. It is a
matter of scheduling; it would be the same as Sage Park. Mayor Ragazzi
pointed out the development of the land would be another grant.
Mr. Dacey asked what the total cost is. Dr. McIntosh advised, for the
two Klotz properties, the Horbal property and 100% for Einstein, the
total is $130,000.
Mr. Miller asked if we were talking about Neri and Volz properties. Dr.
McIntosh said no; those two properties are not included. Mr. Miller
felt we should have a representative here from the Board of Education.
Mayor Ragazzi replied they were invited. The Board of Education should
come up with priorities 1-2-3 so we can see what we can afford.
Dr. McIntosh noted Mr~ Payanis upped the price on their land. It was
asked if the Board of Education ever said five acres is too much. They
said they would take whatever they can get.
Mrs. Delaney said they should get what's available and it looks like
less and less is available. Payanis was the only property they could
count on; now we cannot count on it.
Mayor Ragazzi advised, he talked to the Einsteins about a right of way;
we could purchase a piece of property if we want to. Mrs. Delaney
stated the land is $40,000 and the damages are $40,000. Mayor Ragazzi
said they would be willing to negotiate the price. First we should
make a determination to find out whether we qualify for the land acqui-
sition from the State.
Mr. Dacey asked how much land will they (the Board of Education) acquire.
Mayor Ragazzi replied they should outline their priorities 1-2-3 and
the amount of land necessary for the priorities. In the meantime, we
should see if we qualify. Also, the Board of Education would have to
agree it will be open to the public. It must be dedicated as open
space forever and ever.
Mr. Dacey asked how much would the development of the land cost.
runs $100,000--it would be astronomical.
If it
Mr. Miller asked if we have a Statement of Need. Mr. Ward replied yes,
but not a total number of acres to be acquired. Mr. Miller pointed out
Executive Board Minutes
August 20, 1979
-5-
we don't know whether they can get utilization of the acreage. Mayor
Ragazzi said he would write to the Board of Education.
Mr. Dacey commented, personally, I am not thrilled with this; it is
going to cost a great amount of money. Mayor Ragazzi replied, we will
pursue the grants.
Mr. Dacey asked how we can get around the restrictions. If it is open
land, how do we keep it open. Mayor Ragazzi replied, it would be a
matter of scheduling 'with the Park & Recreation Department. Mr. Dacey
said if you have a track, you have to keep off it.
Mr. Miller asked if improvements can be made on open space land. Mr.
Argazzi noted the Golf Course is an example. Mr. Ward added, the only
restriction was on the Bicentennial Park; no buildings. Mr. Miller
asked who put the restriction on it. Mr. Ward replied, the Conservation
Commission because of the acquifer. He added, I don't know what's
going to come of this in so far as what would be the bare necessity.
I'm not sure it can be put on 5% acres.
Mrs. Delaney commented, I cannot see paying this kind of money for this;
we need it so they put the price up. Mr. Ward replied, we are right
back to...I don't like to use the word; someone added - condemnation.
Mayor Ragazzi said there was an agreement we wouldn't use condemnation.
It was an agreement on the shake of hands.
Mr. Dacey asked if the price was uniform between all homeowners, Dr.
McIntosh replied Horbal and Klotz are asking for $20,000 an acre and
Einstein is asking $26,000 per acre. Mr. Dacey pointed out we talked
about fencing and that is going to cost money. Mr. Ward added, proper
screening and fencing have been mentioned. Once you get involved with
D.E.P. they will want appraisals and if these appraisals are out of
line then you pursue it further and it becomes a matter of State approved
appraisals or cost of acquisition whichever is less. On the Bicentennial
Park we were locked into it; some went to court through condemnation
and some through negotiations. It can be turned down by the Commissioner;
he can ask for another appraisal or bring someone in from the State to
have it done. Once you begin then you are locked into it. We have put
in $2,000 - $3,000 on options already.
Mayor Ragazzi said it is better if we can pay 25%' rather than 100% if
we qualify.
Mr. Dacey said the development of the land is a separate grant; you have
site preparation and facilities ...... Mr. Argazzi pointed out if there
is no grant then it comes out of Town funds. I would rather give them
the $12,000 for a sports program.
Mayor Ragazzi advised the Board of Finance, he would be in touch'with
them for another meeting as soon as he has some answers.
There being no further business to come before the Executive Board, the
meeting adjourned at 8:30 P.M.
Respectfull~ submitted,
UActing Secretary
ADDENDUM
EXECUTIVE BOARD MINUTES
August 20, 1979
TELEPHONE POLL: August 27, 1979, 10:30 a.m.
On motion by Mr. LanZoni, seconded by Mr. Argazzi, it was voted to accept
the recommendation of Chief Mechanic Edward Haber, and award the contract
for new tires and tubes to Firestone Stores of New Haven. Ail low bids
on each tire size are shown on the attached sheets. MOTION CARRIED.
Respectfully submitted,
Kathleen Bourgoin
Secretary
(Firestone
TOh~N OF BERLIN
MAYOR' S OFFI CE
BID I:OR NEW TIRES
· Goodyear, General, U.S. Roy
and B.F. Goodrich, or equivalent)
All tires must be fresh stock· first line, 100 level or better,
78 series. Bias-belted construction..
0
Passenger_
C-78-14
· C- 78-14
G-78-15
G-78-15
H~78-15
H- 78-15
L-78-15
L-78-15
G-78-15
H- 78-1S
L-78-15
4 ply tubeless, reoul~
Trade ~ame ..
....................
4 ply tubeless, snow tread
4 ply tubeless_ re~ula~
4 ply tubeless, snow tread
Trade Name. .
4 ply tubeless., regular trea~
Trade Name ...................
4'ply ~ubeless, snow tread ~'''
4 ply tubeless, regular tread
i
4 ply tubeless, snow tread
Trade Name.. '
.........
.
Radial Steel B lted T
Trade Na.e.. ~ r
Radial Steel Belted Tire
Radial Steel Belted Tire
Trade Name .... · ....................
\
Full Buginess Nam~i__of Bidder --
O AddreSS
Signature'and Title
TOh~ OF BERLIN
]~¥OR'S OFFICE
All
78
BID FOR NE~ TIRES (cont'd)
(Firestone, Goodyear, General, U.S. Royal and F.B. Goodrich, or equivalent.)
tires must be £resh stock, first line, 100 level or better,
series. Bias-belted construction.
6.50-16- 6 ply
Trade
tube ty~e.,.regular tread
Name '
6=50-16 6 ply tube type, snow tread
Trade Name
7.50-16 8 ply tube
Trade Name
7.50-1'6
8.75-16-5
Truck
7.50-20
7.50-20
8.25-20
9.00-20
10.00-20
11.00-20
9.00-20
,_.0.00-20
type. regular tread .d,~ /7/
............ ,5 ~;~
8 ply tube type, snow tread
Trade Name .......................
8 ply tube tubeless, regular trea~
Trade Name ....................... ,
10 ply, regular tread
Trade Name .......................
10 ply', snow tread
Trade Name .......................
10 pYy, regular tread
Trade Name .......................
10 ply, regular tread
'11
Trade Name ...............
12 ply. regular tre~ ! ~ ~._~.,.
Trade Name ................. I
Trade Name. ·
lO ply, on o££ the road 7~e trea
Trade Name ............ ',~i
12 ply on ~.o££ the road type trea~.
Trade Name ....................... ~. ~.~
TOt~N OF BERLIN
~tAYOR~ S OFFICE'
BID FOR NE~ TIRES (Cont*d)
(Firestone, Goodyear~ General, U.S. Royal,
and B.F. Goodrich, or equiYalent.)
Truck
11.00-20
15-22.5
11.00-22
11.00-22
12 ply on ~ off the road type tread
Trade Name ...................
4
1 ply regular tread
Trade Name ...................................
12 ply regular tread
Trade Name ......
12 ply on ~ off the r.oad type tread
Trade Name
FUli Business b£ Bidd'er
Address
Signature and T~tle
TOWN OF BERLIN
MAYOR'S OFFICE
BID FOR NEI~ TUBES
All
tubes must be
heavy duty, ;long stem
6.50-16
7.S0-16
7.S0-16
8.25-20
9.00-20
10.00-20
11.00-20
Trade Name ..........
Trade
Trade Name ............
Trade Name.
.................
· raa~ ~e ...........
FUll B~'siness Name
of B'~dae'r
Address
S'ignature and" Titl'e
O