2020-12-10 2020.12J0 Pa��ks cr Rer��erilion Cnnmiission
TOWN OF I3ERUN
Parks and Recreation Cmnmission
230 Kensineton Road • 6erlin, CT 06037
Thursdar, Uecember lU,2U2U
6:00 p.m.
VIRTUAL
ATTF,NDANCF,:
Cummissioncrn Prescnt: llonna [3ovcc - Chainroman, 7�ony Butrimas. Don Uclluquilz, Stcvc
Hinchlifle(joined 6:02 p.m.), Andre�e Legnani. Dinesh Patcl. ,loc Pulcini (urrived 6:03 p.mJ
St�ff Presenh
Jcn Ochoa, Director oCCommuni�v. Recreation nnd Park Services
Stece Wood, Superintendent of Growids
Chair��oman Bovec called lhe meetin� to order a� 6:01 p.m.
l. Audience of Citizens
Nonc.
2. Appro��al of Minutes
Noveinber 12,2030
Cominissionec 13utrimns movcd to appro��c the Nocember 12. 2020 mccting minutes.
Secmtdcd by Commissioncr Lcgnani.
Those voting in I�n�or Commissioner Rovca Commissioner 6utrimas, Commissio�cr Dellayuila,
Commissioner I.egnani, Commissioner Patcl
Vote beine 5-0. (MOTION CARRIfID)
3. Cunsen[ A�cnda
None.
(Commissioner liinchliffe arrived at this point.)
a. Parks & Grounds
n. MonthlyReport—(secattached).
• Portions of Gnrrirv and Pulcini soccer lields u'crc rcsodded in an eflorl to eliminate
as much lip as possible Addilion�ll}'. silt�us added to nddress ��'atcr
accumulu[ion.
• Trecs fcll at I lubbard and I3aret[n Picld, �caiting lur thc fcncing company to tis bolh
locations.
. Wenl out to bid tor design sen�ices' nt Percival soccer field. Will mect�cith the
desi�n coulractor and reporl back. In an efl�ort to save funds, the Tow� pinns tu
2020-17_70 Pm�ks & Recrea[ion Conmais.cion
utilize Ihe Highw�ay dcpartment staff a�d equipment tu haul the fill material off-site,
as well as utilize Facilitics to pei�form electrical work for lighting.
• Work on ihe light polc at Scalisc is scheduled Cor week ol Decembcr 14, 2020.
(Commissioncr Pulcini arrived at this poinL)
b. Sage 1 Update—A fe��� punch-list irems rcmain open. Mounds and bascs ai�: i�stalled,the
shed is duc to arrivc Ueccmber IS-16. 2020.
c. Pield Closure Dates 2021 —Pields lypically close the 2"� week in No��ember. Director Ochon
�nd Superintendcnt Wood dismissed the likelihood of closin_ the majority of fidds a�vcek
enrlier mo��ing forward. �Chis chnnge will allo�a Grounds to work on the ficlds carlicr and mnke
the fields more ��lu}•able duriite their seasons. (Superintcndcnl Wood plans to leave a field
zaailable lur the pouth /I ligh School groups forthe first week oTNovembcr if neccsszrtiJ.
"I�his change will he cominunicaled lo the users at the Pebrunry 2021 Commission mecting.
Dircctor Ochoa �cill work on a list of lalking poinls for thnt meMing.including an oudinc of nll
��ork tha[ �cas perlormed x� each ficld.
�. Pnrks nnd Recrcation
a. Monthly Report—(See attach�dJ
• A I Iolida�� Iiouse Decorstion Conrest �eas established and has gotten a lot of
positire leedbeck. Olher nearby [owns huvc hosted similar programs, �vittt 18 and
23 pnrticipants Bcrlids pnrticipntion this first}�ear is 53 homes.
b. Cummunit}�/Senior Center Update—Several public outreach open lorums �cere scheduled in
December 2030/lanunr�� 2021 h� arehitect firm QA&M, but die Central Connecticut Heplth
Dis�rict�d��ised enncellation oi thosc nsctings. The lirm is working nn putting its presenlalion
in ��ideo Ibrm to be shnred on the To�vn"s websiie and socizl media. The Commissioners
obserred that communication �cith the public is very iinport2nc Director Ochoa adde� that
QA&M �vill be meeting wiih �he Public l3uildin� Commission. which will decide ��fiether to
proceed �tiith virtual torums. Chaincotnan Bovee suggcated that a cominuniention plan he buili
�chile waiiting for in-person meetings.
6. Adjournment
Commissiuner I Iinchliffe moced to adjourn al 639 p.m.
Scconded by Commissiuner Dellaquiln.
Votc being 7-0. (MOTION CAItIiIRD)
Submitted by,
Dana f3orges _ . . .. _.
'-':' �cC 18 ��ill� 34
�� i ,,-,
i'S��u_<,.,� I
ar._�...�p. ?'.I.
2020-1 Z-JO Parks & Recrea(iun Commissiaa
Parks and Recreation monthly report for December
1. Winter dance znd Yainti��g ��'/Pegg7 classes are on hold. We will not be oflering dog
obedience classes this �+'in[er. We are wuiting until after Jnnuar}' 19 tu aee iC�ce are able to
hold ���omen's volleyball nnd men's basketball.
2. ARer a conecrsntion widi Chm'lie f3rown, Dircctor of I Icalth. wc dccided ihc Communitv
Center �could be dosed through Jnmiary 31. We will still hold dic I�st hso yogn clnsses nnA
Painting�c/Negg}� classes. �ro�ilh slricl guidelines in pluce. The only event we�tiill be hos[ing
at the Centcr is a blooA diice on January 5. Wc �vill m-cvaluatc thiogs to scc when it will bc
safe for us to re-open for groups and o�Ter progr�ms.
3. Wc offcred n Holidnc House Decorating Contcst. Wc hacc 52 housa rcoistcrcd. I �cill bc
judging with hvo other smff. on Thursday, December 10.
The Tinscl Run star[ed virtually on Deeember� and �eill go until December 2G. Pcople can
register at an}� timc. up to December 36. to par�icipate.
4. As you know. �re mnde the diRlmdt decision io canccl the qouth baskctball programs this
���nter. The Directive from Govemor Lamont pausing sports until Januury 19 and still no
approcal fmm the Bonrd of F�lucxtion to use the schuols made it impossible lo tq� and get
the scason going.
5. Over Ihe nesl fe�c �ceeks. I �cill be contnctin,siimmer stu�7: H�ho �corked the last hvo
summers, lo sec�vho �eill be retuming. 1 anticipate, around thc cnd of the moNh, 1 will
begin ad��ertisine lor open positions. While �ce s-till do not kno�c�chat h�pe ol pro�rams we
will be able lo run. 1 �tiant to �et ehead of things in xnticipatiun we will open at least une, iC
not both pools und h���c somc lorm of uur Summcr Fun program.
Dcbbie
2020-12-10 Par'ks& F'errealimx Comnriss'ia��
Parks and Grounds November report
Dail�
o Groom end line lields
o Mow and �eced-�vhack town proper[ics
o Groom and line ballfields
o leaves
Wcekl�°
o Garbage
o Naint athlctic lincs
o Assisted ���ith moving food for the food panLy
Misccllancous
o Update
o Scalise Light
o Put up Christmas lights
o Sen�ice equipment
o Remoeed 211 dead Ilo�ccrs around to�vn
o Resod front of�he mound add�d RO tons of infield m2terinl �� Garrity and Pulcini Inficld
o llr�ined and w�shed and relill��ci bolh pools
o I31ew ou� irri_ation lincs through lo�vn
Storm Damaac
o Tree croshed lence at the tbllowing loeation
o Barrclte Fidd
o Hubbard School Plzyground