2020-02-19 TOWN OF BERLIN
BERLIN-PECK MEMORIAL LIBRARY BOARD
WEDNESDAY FEBRUARY 19, 2020
ATTENDANCE:
Members Present
Chairman Donna Moore, Vice Chairman Robert Lewis, Sharon Powell, Kay
Murray, Chris Fasciano, Lisa Bush, Carol Welz, Lillian Ulan
STAFFPRESENT
Director Helen Malinka
MEMBERS ABSENT
Elaine Borselle
CALL TO THE ORDER
Chairman Moore called the meeting to order at 6:30 P.M.
AUDIENCE OF CITIZENS
None
Carol Welz made a motion to nominate Donna Moore as Chairman seconded by
Lillian Ulan, passed unanimously.
Chris Fasciano made a motion to nominate Robert Lewis as Vice Chairman,
seconded by Carol Welz, passed unanimously.
REVIEW OF THE MINUTES
Kay Murray moved to approve the minutes for January 8, 2020, seconded by
Carol Welz, passed unanimously.
LIBRARIAN'S REPORT:
Director Malinka reported that the friends will be raising their prices on brand new
books to $4.00 each. The bagged books will be increased to $7.00 a bag.
Barbara Ritchie is the volunteer who started the homebound service. She is very
well like by residents. She won the Volunteer of the year award. She will be
receiving the award in the upcoming months.
The wireless printing will be changing to network printing on the library network.
Heritage Quest is a new database focusing on genealogy that was added to the
library website..
The Census 2020 is coming out. Library patrons can come in and fill out the
census online. The library staff is only allowed to show people to the computer
and get them to the website.
The library has a YouTube channel which has loaded taped presentation.
Director Malinka reported that the Caregivers Support Group will start March 16,
2020 and will be the 3�d Monday of every month.
The budget referendum is March 31St 2020.
CHAIRMAN'S REPORT:
Chairman Moore discussed the "Annual Report" with the board. She reported
that a lot has been accomplished in the past year. See attached
SUB-COMMITTEE REPORTS:
- Governance Committee — "Review New/Revised Policies" — Chris Fasciano
read through the policies and doesn't see any issues with the policies. The
Patron Behavior Policy hasn't been updated in many years. This policy will now
be updated and labeled Library Use Policy.
Vice Chairman Robert Lewis made a motion to approve the Photography, Filming
and Videography Policy, seconded by Kay Murray, passed unanimously.
Kay Murray made a motion to approve the Library Use Policy, seconded by
Lillian Ulan, passed unanimously with correction.
Sharon Powell made a motion to approve the Unattended Children Policy,
seconded by Chris Fasciano, passed unanimously.
- Outreach Committee - None
- Finance & Foundation Committee - None
- Seed Library - Chris Fasciano reported that labels are being made and seeds
are being packaged. He will be giving a seed presentation to the Garden Club on
March 19, 2020 at 7:00 pm, meeting starts at 5:30 pm.
COMMUNICATIONS:
None
OLD BUSINESS:
None
NEW BUSINESS
None
Next Meeting: March 11, 2020
ADJOURNMENT:
Kay Murray made a motion to adjourn the meeting at 7:30 pm, seconded by
Lisa Bush, unanimously approved.
Marlo Matassa
The Recording Secretary
_� � _ , � ,�
y�' - .:.;
��r�,a - =,
�'.�A_ ��� 2� ;=:F: �� 0�
�� � . �, �
� 'f:� n �_°.�� t
�y,'"���er � k._ �.
'�'�.s',+-��.! =.:1 t",_
BERLIN-PECK MEMORI.AL LIBRARY BOARD A�TNUAL REPORT FOR
FY2018-2019
NIISSION S7:�T�i�i�:iYT
The Berlin-Peck�Iemorial Library strives to em-ich the community�by providing lifelong opportunities to Iearn,connect,enjoy
and discover.
D�(J'1'IES A:�ID FWCTIOVS
Section 1: The Li6rary Board shatl have charge�f the operation of the Library and may rzcommead cxpenditurz of svch sums of
money as are availablc and necessary f'or the operation aud maintenance of the Library faciliries as provided by the Charter of the
To�+,�n of Bzrlin.
Section2: The Library Board will oversee and support the Director and Lihrary st;�s in aecomp]ishing the Nlission Statement.
Section 3: '1'he Library board shall have all the powers and authoritizs granted tu the pubiic libraries by the General Statues of
the State of Connecticut.
ACCORIPLISHI�fE�i"['S:
40,477 people vi;ited and used our Iibrasy.
I2;776 peoplz(of at1 ages)attended our programs.
18 intemet computer;���ere used 9,525 timcs.
20G,000 items were�orrowed�•rhich is 9.8 items per person. The national acerage is 6.9 items pzr person.
Berlin,Plainville and t`etiv Britain receivzd a grant for a social worker to pro��ide services€or 4 hours per week,ger library and
HartFord T-tealthcare is f'unding an additional 28 hours for her time at the hospitaE.
�['e held 3 fimdr�isers for the Library. The First w as held at Bertucci's Restaurant.lVe also had a Alothcr's Day Baubizs and
Bling je�veln•sale as well as a C:hrishnas Baubles and Bling je�velry saiz.
The Iibrary no�r•has two in-hovse Notary Publics and our passport business continues to fIourish.
�s our Seed Library continues to grotiv,�ve heid an informatirc talk on ihe Seed Library for our patron�.
The library instituted"�ines Frce"for our Seniors and"Fines Free'for children's rnaierials.
��'e now offer automatic reneiials on our loans w•hich has been�:�ell recziyed.
Thc Boo�Club hegan a G�'alliing$ook Discussion Club around Pistol Creek for our patrons.
�i'e received a grant for a 1�femory-CafE for caregio•ers and those dealino�vidt memorv challenges. 'I
Stop&Shop was our venue rivo Fri�ay evenin�s in�ia}�and June while�re surveyed residents re�arding oar librarc�.
Staff rr�embers�td<<olunteers ha@ a table at ItCC's Stra�vberry and Lobster Festival in June where we promoted our library.
��:'e are now circulating t�vo mobil;hot spots,as�vell ae various cake and baF;ing par�s.
The Iibrary purchased a photo scanner and VHS converter for our Digifal I�ledia Lab,thanks to patron donations. '
We continue to grow-and expand our IiUrary malting our patrons happy and encited.
Danna J Moorc I
BerIin Pcck R•femorial Library Board Chairman
�
I
I
I
I
i
i
FY20 - BUDGET VS ACTUAL as of �/3�/ZO
GENERAL FUND - EXPENSE
BUDGET JAN YTD %
DEPTlACCOUNT DESCRIPTION ADOPTED AMEND5 AMENDED MONTW EXPENSE ENCUM ENCUM+EXP BALANCE REMAIN.
2544 - Library
51 Wages-Salaries
001.25,2544.0.51100.00000 Departr��ent Head 91,402 0 91,402 10,546 56,247 d 56,247 35,�IJJ 38.5%
001.25.2544.0.51120.00000 Professioizal Personnel 60,868 0 60,868 6,764 33,638 0 33,638 27,230 44.7%
001.25.2544.0.51125.00000 Mid-Managers Personnel 322,493 0 322,�F93 34,979 197,114 0 197,114 125,379 38.9%
001.25.2544.0.51130.00�00 Clerical Personnel 169,687 0 169,687 19,197 97,023 0 97,023 72,664 42.5%
001.25.2544.0.5T3Q5.00000 Commission Secretaries 1,200 0 1,200 100 600 0 G00 60� 50.0%
001.25.2544.�.51325.00000 Substifufe 15,062 0 15,062 68II 4,733 0 4,733 10,329 68.6%
001.25.25GG.0.51�00.00000 Overtime 2,133 � 2,133 0 0 0 0 2,133 100.0%
001.25.2544.0.51510.00000 Parf timc�4� Sumrner Help 17,'100 0 17,1d0 974 7,925 0 7,925 9,175 53.7%
OO�I.�LJ.ZJ44.O.J�ISOJ.00OOO Lonyevity 4,550 0 4,550 0 2,150 0 2,150 2,400 52.7%
001.25.2544.0.51820.00000 In lieu of Health Insurance 2,500 0 2,500 625 1,250 0 1,250 1,250 50.0°/a
Wages-Salaries Tofal 686,995 0 686,995 73,873 400,680 0 400,680 286,315 41.7%
52 Fringe Benefits
001.25.2544.0.52010.00000 Wurker's Compensation 2,622 0 2,622 281 1,642 0 4,642 980 37.4%
001.25.2544.0.5210QOOU00 Social Security 53,8G4 0 53,364 5,393 29,Ofi0 0 29,06� 24,804 46.1%
001.25.2544.0.52200.00000 f'ension 52,035 (3,700) 48,335 4,780 26,167 0 26,167 22,168 45.9%
001.25.2544.0.52220.00000 Insurance, Life, Disability 2,641 0 2,641 219 1,521 1,119 2,640 1 0.0%
001.25.2544.0.52235.00000 Health Insurance 108,113 3,700 111,813 8,842 67,564 0 67,564 44,249 39.6%
Fringe Benefits Total 219,275 0 219,275 19,515 125,954 1,119 127,073 92,202 42.0%
53 Professional/Technical
007.25.2544.0.53201.00000 Supplies �J,E00 0 9,800 432 5,649 3,917 9,566 234 2.4%
001.25.2544.0.53203.00000 Equipment 1,750 0 1,750 0 63 837 900 850 48.6%
001.25.2544.0.53245.00000 Maintenance& Repair 3,500 0 3,500 0 983 890 1,873 1,627 46.5%
001.25.2544.0.53300.00000 Books, Periodicals 83,500 (2,479) 86,021 5,621 45,338 39,209 II4,547 1,474 1.7%
001.25.2544.0.53301.00000 AudioNideo materials 15,000 2,479 17,479 742 6,766 10,676 17,442 37 0.2%
001.25.2544.0.53502.00000 Databases 18,000 0 18,000 3,101 7,742 7,870 15,612 2,388 13.3%
001.25.2544.0.53304.00000 Data Services 55,000 0 55,006 972 42,988 G,757 49,746 5,254 9.6%
001.25.2544.0.53400.00000 Programs&Activities 2,500 0 2,500 322 559 571 1,129 1,371 54.8%
001.25.2544.0.53�20.00000 Granf to Berlin Library 3,000 0 3,000 0 3,000 0 3,000 0 0.�%
001.25.2544.0.53421.00000 Grant to L-ast �erlin Library 3,000 0 3,000 0 3,000 0 3,000 0 O.d%
001.25.2544.0.53903.00000 Copiers 3,000 0 3,000 206 1,540 1,265 2,805 195 6.5%
601.25.254�4.0.53916.00000 Professiona[ Development 1;800 0 1,800 0 69 1,717 1,785 15 0.8%
001.25.2544.0.53943.00000 Mileage 1,3Q0 0 1,300 36 325 0 325 975 75.0%
001,25.2544.0.53944.00000 Organizational Fees T,545 0 1,545 100 1,095 275 1,370 175 11.3%
Professional/Technicaf Total 207,695 0 207,695 14,532 119,118 73,982 193,100 14,595 7.0%
Library Total 1,113,965 0 1,113,965 107,920 645,752 75,101 720,853 393,112 35.3%
1/1