2019-06-20 Cemetery Committee
"Doc" McIntosh's Room
Berlin Town Hall
Thursday, June 20, 2019
6:00 PM
Members Present: Steven Biella, Jr. - Chairman, Charles Colaresi, Edward Hornkohl, Jr.,
Barbara Cesanek (Alternate)
Members Absent: Dick Benson
Staff Present: Town Clerk Kathryn J. Wall
1. Call to Order
Called to order at 6:04 p.m.
Chairman Biella moved to seat Ms. Cesanek.
Seconded by Mr. Colaresi.
Those voting in favor: Chairman Biella, Mr. Colaresi, Mr. Hornkohl
Vote being 3-0. (MOTION CARRIED)
2. Resignation letter received from Anthony DeGrandi
The Committee discussed the resignation of Anthony DeGrandi. Ms. Cesanek wishes to
remain an Alternate member (term ehpiring 2021) and not be considered for as a full
member. Mr. Colaresi knows someone who has expressed interest in joining the Committee.
He is traveling out of state currently, but Mr. Colaresi will provide him with the application
paperwork. Town Clerk Wall mentioned that the Town Council reviews applications and
votes to accept Board and Commission members, and there are no Town Council meetings in
August.
3. Update on Trees and branches removal
The Town Clerk's office received a complaint call about the condition of Beckley Cemetery.
The caller did not wish to speak with Town Clerk Wall, but rather stated he wanted to discuss
it with the Cemetery Committee Chairman. Chairman Biella had not received any calls
about the matter. The group commented that the wet weather has made it very difficult to
perform clean-up work at the cemeteries (as well as any other outdoor location), but timely
clean-up is a priority. Work is planned at Beckley and Ledge before 6/30/19, as weather
permits.
1
.
Town Clerk Wall notified the group that an additional $525 was transferred into the Labor/
Services account to be used towards grounds care at Beckley Cemetery. In order to utilize
funding in the current budget (fiscal year ending 6/30/19), work must be performed by
6/30/19 and invoices must be submitted by 7/15/19. Again, the wet weather has made it
difficult to perform work at the cemeteries, but the Grounds crew and Distinctive Tree will
make every attempt to get work done at Beckley and Ledge by 6/30/19.
As discussed previously, Denison will be addressed as soon as possible following 7/1/19, and
paid with 2019/2020 fiscal year funds.
4. Update on signs
Signs have been made for all Town-o�vned cemeteries, and installation has begun. The Town
Clerk's office has received positive feedback from residents passing by the new signs.
The group discussed the possibility of purchasing signs for the old sections of Maple and
Wilcox cemeteries. The Committee feels that it��ould be appropriate to have signs for those
cemeteries even though they are privately owned. The proposed signs could omit the Town
seal (to eliminate any question of Town ownership), but it would make all of cemeteries
consistent and continue to celebrate the Town's history and honor the residents within. It is
estimated that there is $375 remaining in this Sign donation account which does not expire
with the end of the fiscal year. This subject will be added to a future meeting agenda and
discussed with Mr. Benson.
5. Update on Edward Dunham's Estate
Town Clerk Wall advised that the proper paperwork has been submitted to the State of New
York and everything seems to be in order. If the estate disbursement check is not received
while Treasurer Nancy Lockwood is on vacation, she will inquire with the State of New York
upon her return.
Funds from this donation may only be used for the care of Dunham Cemetery, and Mr.
Colaresi estimated that there are 50-75 headstones there. The cemetery is on a busy street
(Norton Road) and might benefit from a fence and repair/replacement of damaged
headstones.
6. Appro��e the report from the Finance Director and authorize the Town Clerk to
forward to the Town Council, Board of Finance and Berlin Probate Court a copy of the
report and attach it to the minutes.
Mr. Colaresi moved to approve the report which detailed ehpenses paid through May 2019.
Seconded by Ms. Cesanek.
Those voting in favor: Chairman Biello, Ms. Cesanek, Mr. Colaresi, Mr. Hornkohl
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Vote being 4-0. (MOTION CARRIED)
Town Clerk Wall recommended that the Committee begin working on a strategic plan for
capital improvements and routine maintenance at the cemeteries, which would be used when
drafting the 2021 budget. (Budget preparation begins in November for the following fiscal
year beginning in July.) Town Clerk Wall will ask Grounds Foreman to coordinate
Distinctive Tree to inspect the cemeteries and provide estimates for each.
The Committee discussed publicizing the work that has been performed using the budget
funds to inform the public where their money is going. The members also discussed future
possible actions, including possible cemetery hay ride tours or scavenger hunts (to highlight
the cemeteries and the residents buried���ithin), partnering with the Historic Society and
soliciting volunteer efforts from local civic organizations (Boy Scouts, Eagle Scouts,
Upbeat).
Mayor Kaczynski stopped into the meeting and stated that there is a possibility of adding to
the Cemetery budget later in the 2019/2020 fiscal year. (The Town had a good year with its
tax collection efforts.)
7. Approve Minutes of May 16, 2019
No action taken.
8. Adjournment
Mr. Colaresi moved to adjourn at 7:05 p.m.
Seconded by Mr. Hornkohl.
Those voting in favor: Chairman Biella, Ms. Cesanek, Mr. Colaresi, Mr. Hornkohl
Vote being 4-0. (MOTION CARRIED)
Submitted by,
Dana Borges
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GENE�L ��lND - EXPENSE
BUDGET ,;�`;:;S',;�i�-`.�MAY�� %
DEPT/ACCOUNT DESCRIPTION ADOPTED AMENDS AMENDED �:'�'�+;�`tMONT.H:�, EXPENSE ENCUM ENGUM+EXP BALANCE REMAIN.
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51 Wages-Salaries "'� -
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001.10.1013.0.51305.00000 Commission Secretaries 925 (425) 500 ,r.�:_;�,;;•��:;+,;,;;'�100`,r. 300 0 300 200 40.0%
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Wages-Salaries Total 925 (425) 500 `�`�:�;�„�::�''k•�`•'?�1''OO;a.- 300 0 300 200 40.0%
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52 Fringe Benefits �
001.10.1013.0.52010.00000 Worker's Compensation 4 0 4 !';f','�`'';�;`�„`;':-'F�'"+�0�' 3 0 3 1 31.0%
001.10.1013.0.52100.00000 Social Security 71 0 71 ;.;,`"�`"`�`��"`'''�-`?8`�i 55 0 55 16 21.9%
Fringe Benefits Total 75 0 75 �`;����;;��',�'`��;;��.�::;;`8.� 58 0 58 17 22.4%
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53 ProfessionallTechnical ,�;;�` `£��'
001.10.1013.0.53201.00000 Supplies 100 (100) 0 ;"�,`•;,���.:";,':''r�;;;;�:OA:. 0 0 0 0 ***
001.10.1013.0.53204.00000 Labor Services, Pool, Cemeterie. 0 2,500 2,500 ,`;��;;;,��;,:,g;?�r:�';;`,n"`:0�< 0 0 0 ' 2,500 100.0%
001.10.1013.0.53814.00000 Contractual Services 5,000 525 5,525 ;�,;::�-_.;;:';t:;;,::0;`; 0 1,125 1,125 4,400 79.6%
ProfessionallTechnical Total 5,100 2,925 8,025 :;"'.�;;`��`�;?,;-;':"!�:�;'',:0�'; 0 1,125 1,125 6,900 86.0%
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Cemetery Committee Total 6,100 2,500 8,600 .`.,'";;`;;;;'�??;;';`�;108�;;� 358 1,125 1,483 7,117 82.8%
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FY19 ,RAII Other F'unds, �udget vs ,Ac�ual, as of �/6/1� by Depae��aen�
Budget Amended YTD - '
Dept Fund Account Description Budget Adj's Budget Expense Encum Bal
07 100 100.05.0507.0.52420.00000 Empl. Awards 49 0 49 0 0 49
07 100 100.05.0507.0.53247.00000 Cemetery Account 1,100 0 1,100 125 0 975
07 450 450.05.0507.0.52220.00000 insurance, Life, Disability 0 0 0 9,328 0 (9,328)
07 450 450.05.0507.0.53730.00000 Insurance 0 0 0 1,614,677 112,401 (1,727,079)
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