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2002-01-22 THE MATTABASSETT DISTRICT - Minutes of January 22, 2002 • As corrected on February 19, 2002 PUBLIC SPEAKERS None MINUTES OF JANUARY 22, 2002 Roll Call of Members The monthly meeting of the Board of Directors of The Mattabassett District was held Tuesday, January 22, 2002, at the Administration Building. Chairman Dominic Badolato called the meeting to order at 7:00 p.m. A roll call was taken and a quorum was present. Present from the Town of Cromwell was Director Mary Konopka. Present from the Town of Berlin were Directors Livio Dottor, John Dunham, and Horace Van Dorn. Present from the City of New Britain were Directors Dominic Badolato, Sebastian Cannamela, Jim Carey, Edward Sasso, Robert Scalise, Jr., and Frank Smith. Also present were William Weber - District Counsel, Brian W. Armet - Executive Director, John Batorksi — Plant Superintendent, and Fred Mueller — Staff Engineer. Absent were Doug Sienna and Dominick Swieszkowski. Approval of December 17, 2001 Minutes MOTION: Mr. Sasso moved to reconsider the time of the Board meetings from 7:00 to 7:30 p.m. Mr. Carey seconded the motion. Discussion Motion withdrawn. MOTION: Mr. Sasso moved to table the reconsideration to New Business. Mr. Cannamela seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Sasso moved to approve the minutes of December 17, 2001 meeting as corrected. The correction is to show the opposing view of Mrs. Konopka on Page 3, last motion, regarding the meetings at 5:00. Her opposition was due to the other Board member from Cromwell, Mr. Sienna, stated that he could not make a 5:00 meeting. Mr. Cannamela seconded the motion. Discussion RESOLVED: The motion was approved unanimously. 1 THE MATTABASSETT DISTRICT - Minutes of January 22, 2002 As corrected on February 19, 2002 Treasurer's Report MOTION: Mr. Scalise moved to approve the Treasurer's Report as presented. Mr. Dunham seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Budget Statement MOTION: Mr. Dunham moved to approve the Budget Statement as presented. Mr. Van Dorn seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Accounts Payable Report No motion required. MOTION: Mr. Sasso moved to enter into Executive Session including District Counsel and the Executive Director at 7:30 p.m. to discuss a personnel matter. Mr. Carey seconded the motion. RESOLVED: The motion was approved unanimously. MOTION: Mr. Sasso moved to return to Regular Session at 7:45. Mr. Cannamela seconded the motion. RESOLVED: The motion was approved unanimously. Staff Reports MOTION: Mr. Scalise moved to approve the Staff Reports as presented. Mr. Sasso seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Sasso moved that each member of the Board of Directors has a badge. 2 THE MATTABASSETT DISTRICT - Minutes of January 22, 2002 • As corrected on February 19, 2002 Mr. Smith seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Engineering Committee MOTION: Mr. Scalise moved that the Board authorize the Executive Director to retain the services of Fuss & O'Neil Technologies, LLC to install The District's new computer system hardware and software for a not to exceed fee of $12,000, and to charge this expenditure to the Capital Non-Recurring Account. Mrs. Konopka seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Scalise moved that the Board authorize the Executive Director to purchase a sand cooling screw from Hosokawa Bepex for$24,200 plus shipping. Mr. Smith seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Scalise moved that the Board authorize the Executive Director to purchase a grit screw conveyor from A-Lined Handling Systems for $6,000 plus shipping. Mrs. Konopka seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Scalise moved that the Board authorize the Executive Director to obtain the services of Associated Electro-Mechanics, Inc. for $13,000 to repair the Hoffman blower. Mr. Smith seconded the motion. Discussion RESOLVED_ The motion was approved unanimously. 0 3 • THE MATTABASSETT DISTRICT - Minutes of January 22, 2002 As corrected on February 19, 2002 MOTION: Mr. Scalise moved that the Board authorize the Executive Director to purchase a valve actuator from Bearing Distributors for $6,500 plus shipping. Mrs. Konopka seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Scalise moved that the Board authorize the Executive Director to contract with David F. Sullivan Associates to install four (4) patented Ford Hall Algae Sweeps at $14,000 each for a total amount of$56,000 and to charge this expenditure the to Capital Non-Recurring Account. Mr. Smith seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Scalise moved that the Board accepts the Dye Dilution Study Report and authorize the Executive Director to forward the report to DEP in compliance with the requirements of The District's NPDES Permit. Mr. Smith seconded the motion. Discussion Motion withdrawn. MOTION: Mr. Sasso moved to table accepting the Dye Dilution Study report until everyone has had a opportunity to read it. Mrs. Konopka seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Finance Committee MOTION: Mr. Cannamela moved that the Board authorize the Executive Director to purchase Microsoft software to upgrade The District's computer network system from ASAP Software for a not to exceed amount of$10,000 and to charge this expenditure to the Capital Non-Recurring Account. Mr. Sasso seconded the motion. 4 ' .• THE MATTABASSETT DISTRICT - Minutes of January 22, 2002 As corrected on February 19, 2002 Discussion RESOLVED: The motion was approved with Mrs. Konopka abstaining. MOTION: Mr. Cannamela moved that the Board authorize the Executive Director to purchase the necessary hardware and non-Microsoft software to complete the installation of The District's computer network systems for a not to exceed amount of$27,500, and to charge this expenditure to the Capital Non-Recurring Account. The hardware and software shall be purchased from a vendor with the lowest bid price based on the final selection and quantities of items selected by The District's consultant. Mr. Sasso seconded the motion. RESOLVED: The motion was approved unanimously. MOTION: Mr. Cannamela moved that the Board authorize the Executive Director to purchase up to five (5) Dell Computers and monitors from Dell Computers for a not to exceed amount of $6,750, and to charge this expenditure to the Capital Non-Recurring Account. Mr. Carey seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Cannamela moved that the Board authorize the Executive Director to purchase a spare incinerator expansion joint for a not to exceed amount of$10,500. Mr. Sasso seconded the motion. RESOLVED: The motion was approved unanimously. MOTION: Mr. Cannamela moved that the Board authorize the Executive Director to purchase two (2) service water pumps from Mechanical Solutions—the only vendor - for a not to exceed amount of$12,000. Mr. Van Dorn seconded the motion. RESOLVED: The motion was approved unanimously Personnel Committee No report. Property Management 5 THE MATTABASSETT DISTRICT - Minutes of January 22, 2002 As corrected on February 19, 2002 No report. Special Committee on Non-Bargaining Unit Personnel Policy MOTION: Mr. Sasso moved that the Board approve the Non Bargaining Personnel Policies Manual as presented. Mr. Carey seconded the motion. Discussion RESOLVED: The metion was approved with Mr. Scalise opposed since the policy does not provide benefits for part time employees. Counsel's Report MOTION: Mr. Sasso moved to approve the Counsel's Report as presented. Mr. Cannamela seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Tabled Item Directors'& Officers'Liability Insurance MOTION: Mr. Sasso moved to remove from the table the matter of Directors' and Officers' Insurance. Mr. Cannamela seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Sasso moved to withdraw the request to issue insurance for the Directors. Mr. Cannamela seconded the motion. Discussion RESOLVED: The motion was approved unanimously. New Business 6 THE MATTABASSETT DISTRICT - Minutes of January 22, 2002 As corrected on February 19, 2002 MOTION: Mr. Sasso moved to remove from the table the 7:00 p.m. meeting times of the Board. Mr. Carey seconded the motion. Discussion RESOLVED: The motion was approved unanimously. MOTION: Mr. Sasso moved to set the meeting times for the February, March, April, June, July, August, September, October, and November 2002 to 7:30 p.m. Mr. Scalise seconded the motion. Discussion RESOLVED: The motion was approved unanimously. Adjournment MOTION: Mr. Sasso moved to adjourn. Mr. Cannamela seconded the motion. RESOLVED: The motion was approved unanimously. The meeting adjourned at 9:05 p.m. The next meeting of the Board of Directors will be Tuesday, February 19, 2002 at 7:30 p.m. at the Administration Building, Cromwell, Connecticut. 0 c rn. r•.s c7 z -+� rn �rn N o �-+-n 9 c-) N CO 7