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1993-06-21 Minutes June 21, 1993 THE MATTABASSETT DISTRICT The monthly meeting of the Board of Directors of The Mattabassett District was held Monday, June 21, 1993 at the Administration Building, Cromwell, Connecticut. Present from the Town of Berlin were Directors Robert Argazzi, Livio J. Dottor, and Horace Van Dorn. Present from the Town of Cromwell were Curtis Anderson and Kim O'Rourke. Present from the City of New Britain were Directors Peter J. Denuzze, William J. Forbes, David I. Pollowitz, and Silvio A. Silverio. Also present were William Weber, District Counsel, Christian Bratina, Executive Director, and John Batorski, Operations Manager. Absent: C.T. Faticoni, Frank Harvey, and Adam Zborowski w The meeting was called to order at 7:35 pm by Vice Chairman Horace Va >Dorn.w A roll call was taken; a quorum was present. x ;71, ca.) Minutes - May 17. 1993 r,) :n Mr. Denuzze moved, seconded by Mr. Dottor, and the following was passed with the abstention of Ms. O'Rourke. RESOLVED, That the minutes of the May 17, 1993 meeting be accepted as presented. Treasurer's Report Mr. Dottor moved, seconded by Mr. Denuzze, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Treasurer's Report dated May 12, 1993 to June 16, 1993 be accepted and placed on file for audit. The Investment Schedule and Statement of Earnings were reviewed and referred to the Finance Committee. Robert Argazzi arrived at 7:40 p.m. 1 Minutes June 21, 1993 Budget Statement Mr. Dottor moved, seconded by Mr. Anderson, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Budget Statement ending May 31, 1993 be accepted as presented. William Forbes arrived at 7:45 p.m. Bills to be Authorized for Payment The regular monthly list and supplemental list of bills as printed were reviewed. Mr. Denuzze moved, seconded by Mr. Dottor, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the bills in the amount of $159,649.24 be approved; That Construction Fund bills in the amount of $58,129.54 be approved; That Capital Non-Recurring bills in the amount of $32,835.09 be approved; and that Payroll in the amount of $102,511.42 for the period May 15, 1993 through June 12, 1993 be approved. Staff Reports Mr. Bratina reported that the plant's effluent was very good during the month of May. The quarterly effluent Aquatic Toxicity Test revealed no indications of toxicity. Two odor complaints were received during the month. Weidner Pump has begun forwarding submittals on the Odor Control Project, and will begin work in June. Submittal of a formal schedule has been delayed by their difficulty getting commitments from the FRP pipe supplier and it now appears that the project will not be completed until August. Once the installation of the biofilters is completed, the odors from the site should be reduced to a non-detectable level off-site. A follow-up survey will be performed to confirm this. Ms. O'Rourke questioned why there have been more odors recently. Mr. Bratina reported that the odors are being generated from the liquid treatment process and they increase with the water temperature. Maintenance Supervisor Jim Dickie resigned, a replacement is being sought. Lecia Carter was hired to replace Lynn DellaRocco as Secretary. 2 I Minutes June 21, 1993 A tour of the incinerator was given to the management staff of the North Charleston South Carolina Sewer District. Tilcon-Tomasso completed the Berlin Mobile Home Park trunk sewer connection. Operations ran the Fluidized Bed Incinerator at design capacity for 93% of the time in May, and again achieve a record low polymer consumption at $13.70 per dry ton. The Maintenance staff completed the installation of the back-up Polymer Transfer Pump and the replacement Grease Decant Pump and Mazorator. A pumped drain line was also installed to eliminate the recurring plugging of the floor drains. Metcalf & Eddy completed the construction project non-compensible Time Extension Request which extended the completion date from May 20, 1988 to October 22, 1989. High-Point completed the Payment Request for this period consisting of engineering fees of$1,660,000. Both were forwarded to DEP. Mr. Silverio moved, seconded by Mr. Dottor, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Staff Report be approved as reported. Finance Committee Mr. Pollowitz reported that the Finance Committee met on June 17 to review our investment program and to select an accounting firm for the fiscal year July 1, 1992 to June 30, 1993 audit. Mr. Pollowitz moved, seconded by Mr. Dottor, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the accounting firm of Scully & Wolf, Inc., be retained to perform the audit of the financial records for the fiscal year July 1, 1992 to June 30, 1993 for a fee of $8,220, of which $6,650 is designated for the regular audit and $1,550 is designated for the project audit (EPA requirement). Mr. Pollowitz reported that the Finance Committee discussed another investment option with our Accountant, Chris Wolf, and that the Committee will monitor its performance before making a recommendation. Mr. Silverio moved, seconded by Mr. Denuzze, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Finance Report be accepted as presented. 3 Minutes June 21, 1993 Engineering Committee - No Report Personnel Committee - No Report Insurance Committee Mr. Silverio reported that the committee met May 27, 1993 to review the bid documents for the Liability, Property, Casualty, and Workers Compensation insurance. It was decided to include an earthquake option with the bid and to begin the contract August 1, 1993 giving sufficient time for the companies to respond. The bid opening is June 30th. Mr. Pollowitz moved, seconded by Mr. Anderson, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Insurance Report be accepted as presented. Publicity Committee - No Report Real Estate Committee - No Report Safety and Energy Conservation Mr. Batorski reported that there were no lost time accidents last month. The bar rack sluice gate operator is now complete. The Chlorine Emergency Plan will be updated now that the software has been procured. The District's insurance carrier has requested that the driving record of all employees be checked annually, which is being done. Mr. Silverio moved, seconded by Mr. Pollowitz, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Safety and Energy Conservation Report be accepted as presented. 4 Minutes June 21, 1993 Counsel's Report Mr. Weber reported that he is continuing with the Kukuc discrimination complaint, reviewed the Honeywell matter with Mr. Bratina, reviewed the performance bond for the Weidner Pump contract, and continued support services for the plant contract litigation. Mr. Anderson moved, seconded by Mr. Denuzze, and the following passed unanimously without any negative vote recorded. RESOLVED, That the Board enter into Executive Session to discuss plant litigation matters. Mr. Argazzi moved, seconded by Mr. Denuzze, and the following passed unanimously without any negative vote recorded. RESOLVED, That the meeting reconvene to regular session. Mr. Silverio moved, seconded by Mr. Forbes, and the following passed unanimously without any negative vote recorded. RESOLVED, That Counsel's Report be accepted as presented. Any Other Pertinent Business Mr. Bratina reported that the chemical bids for Fiscal Year 1993-1994 were opened May 28th as follows: Chlorine: Railcars 1) Jones Chemical $345.41 per ton Chlorine: Ton Cylinders 1) Jones Chemical $395.00 per ton 2) K.A. Steel $550.00 per ton Sodium Hypochlorite 1) Astro Chemicals $122.00 per ton 2) George Mann $536.65 per ton 3) Jones Chemical $575.00 per ton 4) Borden & Remington $798.40 per ton 5) Harcros Chemicals $832.00 per ton Sodium Hydroxide 1) Jones Chemical $202.80 per ton 2) George Mann $244.00 per ton 3) E & F King $291.00 per ton 4) Harcros Chemicals $320.00 per ton 5) Astro Chemicals $325.00 per ton 6) Borden & Remington $335.00 per ton 5 Minutes June 21, 1993 Astro Chemicals, the apparent low bidder for Sodium Hypochlorite, did not provide a bid bond or Material Safety Data Sheets as required by the bid, and priced the chemical on a wet weight instead of a dry weight. The dry weight price would be $800 per ton. The chemical costs as bid, will be $3,006 less than was budgeted. Mr. Pollowitz moved, seconded by Mr. Denuzze, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Executive Director be hereby authorized to enter into a contract with Jones Chemical, Inc. for the purchase of Chlorine for the Fiscal Year July 1, 1993 to June 30, 1994 at the purchase price of $345.41 per ton by railcar, and $395.00 per ton by ton cylinder; that the Executive Director be hereby authorized to enter into a contract with George Mann & Co., Inc. for the purchase of Sodium Hypochlorite for the Fiscal Year July 1, 1993 to June 30, 1994 at the purchase price of $536.65 per ton; and that the Executive Director be hereby authorized to enter into a contract with Jones Chemical, Inc. for the purchase of Sodium Hydroxide for the Fiscal Year July 1, 1993 to June 30, 1994 at the purchase price of$202.80 per ton. Ms. O'Rourke asked about the status of the Sludge Management Program. Mr. Bratina reported that the staff and Mr. Weber were reviewing a set of regulations for receiving outside materials which will be presented to the Engineering Committee. The need for long term goals for the sludge management program was discussed. Mr. Silverio moved, Mr. Anderson seconded, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the creation of a long term plan for sludge management be referred to the Engineering Committee. Adjournment Mr. Silverio moved, seconded by Mr. Dottor, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the meeting adjourn. The meeting adjourned at 9:47 PM. The next meeting of the Board of Directors will be Monday, July 19, 1993 at 7:30 PM at the Administration Building, Cromwell, Connecticut. 6