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1993-02-16 Minutes February 16, 1993 THE MATTABASSETT DISTRICT The monthly meeting of the Board of Directors of The Mattabassett District was held Tuesday February 16, 1993 at the Administration Building, Cromwell, Connecticut. Present from the Town of Cromwell were Directors Curtis Anderson. Present from the Town of Berlin were Directors Robert Argazzi , Livio J. Dottor , and Horace Van Dorn. Present from the City of New Britain were Directors Peter J. Denuzze, C.T. Faticoni , William J. Forbes, Frank M. Harvey. and Adam Zborowski . Also present was Christian Bratina, Executive Director, and John Batorski, Chief Plant Operator. Absent: Kim O'Rourke, David Pollowitz, and Silvio Silverio. The meeting was called to order at 7: 35 PM. A roll call was taken; a quorum was present. Minutes - January 19, 1993 Mr. Denuzze moved, seconded by Mr. Dottor and the following was passed unanimously without any negative vote recorded. RESOLVED, That the minutes of the January 19, 1993 meeting be accepted as presented. Treasurer's Report Mr. Faticoni moved, seconded by Mr. Zborowski and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Treasurer's Report dated January 13, 1993 to February 10, 1993 be accepted and placed on file for audit. Mr. Van Dorn requested that a summary of the Expenses and Income to date of the Construction Fund be presented to the next Board Meeting. The Investment Schedule and Statement of Earnings were reviewed and referred to the Finance Committee. 1 Minutes February 16, 1993 January Budget Statement Mr. Faticoni moved, seconded by Mr. Van Dorn and the following was passed without any negative vote recorded. RESOLVED, That the Budget Statement ending January 31, 1993 be accepted as presented. Bills to be Authorized for Payment The regular monthly list and supplemental list of bills as printed were reviewed. Mr. Anderson moved, seconded by Mr. Van Dorn and the following was passed unanimously without any negative vote recorded. RESOLVED, That the bills in the amount of $127,437. 30 be approved . Capital Project bills in the amount of $301 , 987.89 also be approved. Payroll in the amount of $98,745.77 for the period January 16, 1993 through February 6, 1993 be approved. Mr . Faticoni requested that the breakdown list of Petty Cash purchases be provided to the Board members. Mr. Forbes arrived at 8:10 p.m. Staff Reports Mr. Bratina reported that the plant effluent was again very good in January, though excessive growths of zooglea bacteria are beginning to degrade the effluent quality. There were no odor complaints for the month. Odor Science & Engineering has completed a draft engineering design for the odor control measures. After District review, Odor Science should have the final plans and specs completed within four weeks. Under the Phase II modifications to the Fluidized Bed Incinerator, Hankin Environmental installed the new Waste Gas Duct and is in the process of completing the addition of the Stack Reheat Blower and the installation of the Oil Gun Atomizing System. This work should be completed in February. NIC Systems successfully completed the Data Acquisition system's 30 day test period and is approaching 95% completion of the project. It is taking longer than expected but the quality of the work has been excellent. Aeration Tank #3 will be taken out of service shortly to inspect the diffusers to see if one may be broken. 2 Minutes February 16, 1993 The automatic entrance gate was placed in service. There were numerous problems initially, which have been resolved. The District staff is preparing a third incinerator test to determine the fuel consumption with a low volatile sludge. Mr. Denuzze moved, seconded by Mr. Faticoni and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Staff Reports be approved as reported. Finance Committee Mr. Anderson reported that the Finance Committee had reviewed the Budget of Expenditures and Assessments for Fiscal Year 1993-1994 in the amount of $3 ,889,105, was presenting it to the Board for its review , and referred it to the Board for acceptance and approval at the March meeting. Mr. Denuzze moved, seconded by Mr. Faticoni and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Finance Committee Report be accepted and that the Budget be placed on the agenda for the March meeting. Engineering Committee Report Mr . Van Dorn reported that GHR Haufler has completed the Preliminary Review and Implementation Plan for the Energy Action Program ( EAP) sponsored by Northeast Utilities. They have identified measures with a total installed cost of $1,072, 211 which will result in annual electrical savings of $213,272 per year. Northeast Utilities will fund $432, 395 of the work. Thus the District's cost would be $639,816, which gives a payback period of 3 . 0 years. To proceed with this project the District needs to contract for design services to develope plans and specifications. This engineering cost is reimbursed 100% by Northeast Utilities. Mr. Van Dorn moved, seconded by Mr. Argazzi , and the following was passed unanimously without any negative vote recorded. RESOLVED: That the Executive Director be hereby authorized to enter into an agreement with GHR Haufler for engineering services related to Northeast Utilities ' Energy Action Program at a cost not to exceed $30,750. The funds for this project shall be drawn from and the reimbursement deposited in the Capital Non-Recurring Fund. 3 Minutes February 16, 1993 Mr. Van Dorn reported that the Engineering Committee met with Mr. Morse and John Thiesse from the City of New Britain Bureau of Engineering to review the status of New Britain's flow meter. Mr. Morse reported that funds are in place for, and the design is proceeding for the replacement New Britain flow meter. The plan is to install a new, smaller Parshall Flume with an ultrasonic level detector, next to the existing one. The project should be bid by mid-March, awarded by late April, and completed by late May. This flow metering system is proven technology and should be trouble free. Mr. Van Dorn reported that the District has a need for utilizing our incinerator consultant for some additional work outside the scope of his present contract with Gadsby & Hannah. This includes reviewing EPA's new incineration regulations and designing whatever modifications are required by them , performing another stack test to upgrade the incinerator capacity 20%, and for periodic inspections & training. Mr. Van Dorn moved, seconded by Mr. Argazzi, and the following was passed unanimously without any negative vote recorded. RESOLVED: That the Executive Director be hereby authorized to enter into an agreement with Kris Vernenkar for incineration engineering related to meeting EPA's new 503 Regulations , increasing the incinerators rated capacity, and providing miscellaneous training and optimization services . The maximum expenditures under this contract shall be $40,000. Mr . Van Dorn reported that the Board authorized a settlement with Metcalf & Eddy and Greiner at the September board meeting, which included stipulations that the engineer would justify and support a construction contract time extension provided the District pays the engineer its normal rate of compensation. Being the engineer of record, M&E is best suited to prepare the time extension for DEP and EPA, which is estimated to require up to three (3) weeks at a cost of up to $15,000. Concluding a time extension with DEP will enable the reimbursement of expended engineering funds. Mr. Van Dorn moved, seconded by Mr. Faticoni, and the following was passed unanimously without any negative vote recorded. RESOLVED: That the Executive Director be hereby authorized to enter into an agreement with Metcalf & Eddy for engineering services to prepare and justify a time extension to the construction contract at a cost not to exceed $15,000. 4 Minutes February 16 , 1993 Personnel Committee Report Mr. Argazzi moved, seconded by Mr. Denuzze, and the following passed unanimously without any negative vote recorded. RESOLVED, That the Board enter into executive session to discuss personnel matters. Mr . Argazzi moved, seconded by Mr. Dotter, and the following passed unanimously without any negative vote recorded. RESOLVED, That the meeting reconvene to regular session. Mr. Denuzze moved, seconded by Mr. Faticoni, and the following passed unanimously without any negative vote recorded. RESOLVED, That the personnel matter be referred to the Personnel Committee. Insurance Committee - no report Publicity Committee Report - no report Real Estate Committee Report - no report Safety and Energy Conservation Report Mr. Bratina reported that there were two minor accidents where employees cut their hands . Several paging speakers were installed in the control rooms and a lunchroom. Ventilation was installed in the lab acid cabinet to reduce corrosion. A safer system for transferring acid to clean the odor scrubber was set up. It has been pointed out that there are no smoke detectors in the older buildings. This will be reviewed. Employees are being scheduled for tetanus/diphtheria booster shots . Arrangements have been made with the Occupational Health Department at New Britain Hospital to evaluate any serious injury that an employee may experience off-site so that the actual extent of the injury will be documented to minimize any future Worker's Comp claim. Mr. Faticoni moved, seconded by Mr. Dottor and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Safety and Energy Conservation Report be accepted as reported. 5 Minutes February 16, 1993 Counsel's Report - no report Any Other Pertinent Business - none Adjournment Mr. Faticoni moved, seconded by Mr. Anderson and the following was passed unanimously without any negative vote recorded. RESOLVED, That the meeting adjourn. The meeting adjourned at 9 : 32 PM. The next meeting of the Board of Directors will be Monday, March 15, 1993 at 7 : 30 PM at the Administration Building, Cromwell , Connecticut. r1 C r rt c -71 -71 6