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1989-06-19 THE MATTABASSETT DISTRICT - June 19, 1989 The regular monthly meeting of the Board of Directors of the Mattabassett District was held Monday, June 19, 1989, at the Administration Building, Cromwell, Connecticut. Present from the City of New Britain were Directors James F. Jost., Julius J. Kremski , David I . Pollowitz, Silvio A. Silverio, Arthur Simonian, and Vincent Vilchinskas . Present from the Town of Berlin were Livio J . Dottor and Horace B. Van Dorn. Present from the Town of Cromwell was Alice Halstedt. Present were William W. Weber, Counsel ; Christian Bratina, Plant Superintendent; Gregory Abrahamian, Executive Director. Absent were: Frank M. Harvey, Allen R. Smith, and Joseph Cambareri . The meeting was called to order at 7 : 40 . A roll call was taken; a quorum was present. • Minutes - May 16 , 1989 Mr. Pollowitz moved, seconded by Mr. Vilchinskas and the following was passed unanimously without any negative vote recorded. RESOLVED, That the minutes of the May 16, 1989 meeting be accepted as presented. Treasurer' s Report Mr. Silveri° moved, seconded by Mr. Dottor and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Treasurer' s Report dated May 10 , 1989 to June 14 , 1989 be accepted and placed on file for audit. The May Appropriations Schedule was reviewed. Mr. Dottor moved, seconded by Mr. Van Dorn and the following was passed unanimously without any negative vote recorded. RESOLVED, That the May Appropriations Schedule be accepted as presented. Bills to be Authorized for Payment The regular monthly list and supplemental list of bills as printed were reviewed. Mr. Silverio moved, seconded by Mr. Vilchinskas and the u> following was passed unanimously without any negative vote: recorded. RESOLVED, That the bills in the amount of $187 , 816. 35 be r; ' (1) Minutes - June 19, 1989 approved. Capital Project bills in the amount of $725, 039 . 41 also be approved. Payroll for the Period May 13, 1989 through June 10, 1989 in the amount of $83, 929. 21 be approved. Project Report Mr. Bratina reviewed the status report from Metcalf & Eddy. The project is about 84% complete and 13 months past the scheduled completion date. In the Blower Building and Secondary Pipe Gallery the piping is being painted and insulated; The Final Settling Tanks, the grouting of the floors last year did not bond properly so the old grout is being taken up and new grouting done; The Primary Pipe Gallery, two new air blowers were completed and turned over to the District. We are still awaiting some valve operators for opening and closing valves in the floor. The noise level has also been questioned (too loud) ; The Pump Building, the last of the variable speed pumps were converted to slip loss recovery. There is still a problem with them tripping out and blowing fuses all over the pumps . The Contractor is installing a circuit board, then the manufacturer will be back to finish the debugging. The elevator installation continues in the Pump Building; In the Sludge Disposal Building demolition of the old lockers and offices has started, a chlorine monorail has been installed, the incinerator is complete, however electrical and process piping to the incinerator has to be completed, a new roof is being installed on the Sludge Disposal Building and therefore new roof drains are being installed; work on the Administration Building stopped for a time because asbestos was found, the old lab is being demolished and work is being done on the four service water pumps in the basement (only one pump can be taken out of service to be worked on at a time. Documentation has been prepared for DEP approval for an ash disposal truck ( see other business) . Mr. Van Dorn moved, seconded by Mr. Simonian and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Project Report for May 1989 be accepted and placed on file. Finance Committee Report Mr. Van Dorn moved, seconded by Mr. Jost and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Executive Director be hereby authorized to transfer surplus funds from under expended accounts to accounts with a negative balance at the conclusion of the 7/1/88 - 6/30/89 fiscal year. (2) 1 Minutes - June 1 i . 1.989 The Finance Committee will meet during the month of June with the auditors regarding the cash flow for the project. Engineering Committee Report Mr. Abrahamian reported that he had a request from The Town of Berlin, Economic Development Director, Charles Carno, to consider a three party agreement between the Town of Berlin, City of New Britain, and the District for a portion of land situated in Berlin in the vicinity of High Road and Corbin Avenue. The parcel of land is to be developed into a 9 lot residential subdivision and in as much as Berlin does not have sanitary sewers in the area a request has been made to New Britain for this service. Mr. Silverio moved, seconded by Mr. Jost and the following was passed. RESOLVED, That the request for a 3 Party Service Agreement between Berlin, New Britain, and the Mattabassett District in the area of High Road and Corbin Avenue be tabled for further study. Personnel Committee Report The employees are voting on a new two year contract Wednesday, June 21 , 1989. The major difference between this contract and previous contracts is the medical insurance package. Century 94 was in effect and Century 2000 is being offered. Century 2000 is less expensive to the District therefore the benefits are not as extensive to the employee. Mr. Dottor moved, seconded by Mrs . Halstedt and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Personnel Committee Report be accepted and placed on file. Insurance Committee Report Mr. Abrahamian reported that he had received the insurance premium invoice. The premium for the period 7-1-89 to 6-30-90 is $112, 600 , but this does not include the Blower Building as we have not accepted the building due to incomplete work. The premium does include the New Operations Building and the existing buildings that we presently maintain and is also subject to the final audit for workman' s compensation based on last years employee payroll . It is approximately $28, 000 less then the estimate in the budget. Mr. Van Dorn moved, seconded by Mr. Jost and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Insurance Committee Report be accepted and placed on file. (3) Minutes - June 19, 1989 Publicity Committee - No Report Real Estate Committee - No Report Safety and Energy Conservation Report Mr. Bratina highlighted the report. One employee fell over plank staging left on the Primary walkways by Weidner Pump. The lighting in this area is poor. Cones were placed at the staging as a warning to others . Several doors are difficult to open and close and need repair: the Bar Rack entrance and Sludge Storage entrance in particular. The Chlorine Machine Room doors need either return mechanisms or an inside pull , and the panic bars installed are not finished to our satisfaction. Maintenance needs to look more into updating the incinerator burners. Some equipment has arrived for replacing one of the ferric feeders. The Laboratory is pricing the removal of several hazardous chemicals from the old facility. There is still a problem with debris from the contractors in the work areas. The contractor is trying to rectify this problem. The contractor had eight people work twelve hours to clean up the debris. This put a dent in the problem but has not solved it. Mr. Vilchinskas moved, seconded by Mr. Dottor and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Safety and Energy Conservation Report be accepted and placed on file. Counsel' s Report Counsel reported that he had received and submitted to Mr. Abrahamian new regulations which include a new monetary fine schedule which Counsel and Mr. Abrahamian will discuss further; the Town of Berlin had backed off on the extension of the District' s permit for the dump site; the Attorney General has been informally notified that we will be requesting an extension of the September 1 , 1989 deadline for being on line; spent a lot of time with the Contractor on the Claim that has been filed by the Contractor. A meeting will be held between the District, Gadsby & Hanna, and the Contractor on the Claim. Mr. Abrahamian reported that EPA and DEP approved a grant amendment that would make the legal fees of Gadsby and Hanna eligible for reimbursement retroactive to April 4, 1989 . Minutes - June 19, 1989 Anything prior to this date the District pays . Anything after April 4, 1989, is on a 90% reimbursement 10% pay basis. Mr. Simonian moved, seconded by Mr. Pollowitz and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Counsel' s Report be accepted and placed on file. Any Other Pertinent Business Mr. Jost moved, seconded by Mrs . Halstedt and the following was passed unanimously without any negative vote recorded. RESOLVED, The the Executive Director be hereby authorized to negotiate a time extension from July 1 , 1989 to June 30, 1992 to the existing Uniform Rental Agreement with Mechanics Uniform Service of East Hartford, CT. It was previously reported that Nutmeg International Trucks, Inc. was the low bidder for furnishing the Ash Vehicle (truck) in the amount of $85, 582 . 13 . Metcalf & Eddy during the document review process discovered the following errors: a) Addendum No. 1 was not acknowledged. b) The Bid Bond was listed incorrectly. Nutmeg International indicated there would be additional cost to their bid if Addendum No. 1 was selected. Metcalf & Eddy has recommended that the Nutmeg bid be rejected as incomplete and award be to Airport Truck Center, Inc. (second bidder) in the amount of $92, 845. 00 with the following changes; delete painting of truck body ($450 credit) and provide hydraulic cover ($575 additional) . Total - $92, 970 . 50 . Mr. Silverio moved, seconded by Mr. Dottor and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Executive Director be hereby authorized to enter into a contract with Airport Truck Center, Inc. to furnish one Sludge Ash Conveying Vehicle in accordance with specifications prepared by Metcalf & Eddy, and further recommended by Metcalf & Eddy (letter dated 5-26-89) , and approved as a grant eligible reimbursement by DEP/EPA. Mr. Abrahamian reported that DEP requested that we extend an agreement to allow Honeywell to install wells on our property for as long as thirty years . We have requested our consultants, Cardinal Engineering, to research the files at the Hazardous Waste at DEP and report on the findings. (5)