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1985-10-21 THE MATTABASSETT DISTRICT .- OCTOBER 21 , 1985 The regular monthly meeting of the Board of Directors of the Mattabassett District was held Monday, October 21 , 1985, at the Administration Building, Cromwell, Connecticut . Present from the City of New Britain were Directors Frank M. Harvey , Julius J. Kremski , David I . Pollowitz, Arthur Simonian, Silvio A. Silverio and Vincent Vilchinskas. Present from the Town of Berlin were Directors Livio J. Dottor, Allen R. Smith and Horace B. Van Dorn. Present from the Town of Cromwell was Peter Cole. Present were William W. Weber, Counsel ; Gregory Abrahamian, Executive Director; Christian Bratina, Plant Superintendent . Absent was: James F. Jost , and Late were: Joseph N. Cambareri and Hanford Langstroth. Chairman Kremski called the meeting to order at 6 :30 p.m. A roll call was taken; a quorum was present . Comments regarding Protest : Chairman Kremski mentioned that the representatives of Crouse Combustion Systems for the hearing on the protest action were not able to attend this meeting as scheduled because "they felt they could not be prepared for the meeting today and also they claim that their Counsel was out of the country. " Mr. Van Dorn moved, Mr. Cole seconded, and the following was un- animously approved without any negative vote recorded. RESOLVED, That the Executive Director be hereby authorized to inform Crouse and all interested parties stating the rescheduling of the protest hearing for October 28 , 1985 at 7:30 p.m. at the District offices, Cromwell , Connecticut. Mr. Joseph Cambareri arrived at 7: 40 p.m. Minutes - September 9, 1985 The minutes of the September 9, 1985 were corrected to show that Mr. Dottor was elected by unanimous vote to the office of Secretary. Mr. Smith moved, seconded by Mr. Harvey, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the minutes of the September 9, 1985 meeting be accepted as corrected. Treasurer' s Report Mr. Abrahamian reviewed the Treasurer' s Report . Mr. Vilchinskas moved, seconded by Mr. Van Dorn and the following was passed unanimously without any negative vote recorded. -1- October 21, 1985 page two Treasurer' s Report continued RESOLVED, That the Treasurer' s Report dated September 4, 1985 to October 16, 1985 be accepted and placed on file for audit. Bills To Be Authorized for Payment The regular monthly bills and supplement list as printed were reviewed. Mr. Van Dorn noted that lime and ferric chloride charges were still evident in addition to the use of polymer and questioned the cost savings if any, due to the use of the chemicals. It was noted that lime and ferric were used only for primary sludge and the polymer was used in conjunction with the belt press, thereby eliminating the need of lime and ferric for dewatering and further savings are realized from the incineration process inasmuch as polymer is more combustible which reduces gas usage. Mr. Abrahamian reported that IDS has been notified that the Komline press rental will not be renewed and an Andritz press has been rented to replace it . All cost associated with this activity will be charged to Crouse as they failed to have a belt press in operation effective October 15, 1985 as called for in the specifications. Mr. Dotter moved, seconded by Mr. Smith, and the following was passed unanimously without any negative vote recorded. RESOLVED,That the bills in the amount of $134 ,071. 34 be approved. Capital Project bills in the amount of $592,699. 52 also be approved. Payrolls for the period of September 9, 1985 through October 12 , 1985 in the amount of $68 , 154. 32 be approved. In addition, a Connecticut Bank & Trust bond payment in the amount of $14, 000. 00 be approved. Project Report/Bills Mr. Langstroth was not present . Mr. Abrahamian discussed the project report prepared by Metcalf & Eddy that showed the Contractor has completed approximately 6% of his work in 13 1/2% of the time that has been allotted. The excavation for the tanks is continuing and also for the foundation for the Operations building. Another meeting was held with Crouse Combustion concerning the low number of shop drawings submitted to date. Crouse has taken exception to the rejection of the Belt Filter Press and has filed a protest with the District. Mr. Silverio moved, seconded by Mr. Vilchinskas and the following was passed unanimously . RESOLVED, That the Status Report for the period of August 30, 1985 through October 11 , 1985 be accepted and placed on file. -2- October 21, 1985 page three Finance Committee Report Mr. Simonian distributed the FY 1984-1985 Audit Report to the Directors for their use and review. It will be discussed in ' . detail at the next meeting. Mr. Silverio moved, seconded by Mr. Dottor and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Finance Committee Report be accepted and put on file. It was noted that BANS were sold on September 30, 1985 to finance the project and maintain a positive cash flow. The results of the sale are as follows: SEPTEMBER 30, 1985 , AND MATURING MARCH 28 , 1986 Nos. Denominations Paying Agent Interest Rate 1-56 $25,000 The Connecticut National Bank, 5.42% Hartford, Connecticut , or Hartford Trust Company of New York, New York, New York. 57-92 $25,000 United Bank & Trust Company , 5. 34% Hartford, Connecticut , or Manufacturers Hanover Trust Co. , 5.42% New York, New York 93-136 $25,000 The Connecticut Bank and Trust 5.42% Company, N.A. , Hartford, Conn. and in the aggregate PRINCIPAL AMOUNT of $3 ,000,000, DATED as of SEPTEMBER 30, 1985, AND MATURING SEPTEMBER 30, 1986, 1-60 $25,000 The Connecticut National Bank, 5.62% Hartford, Connecticut , or Hartford Trust Company of New York, New York, New York 61-80 $25, 000 United Bank & Trust Company , 5.69% Hartford, Connecticut , or Manufacturers Hanover Trust Co. , New York, New York 81-120 $25,000 The Connecticut Bank and Trust 5.67% Company, N.A. , Hartford, Conn. -3- October 21, 1985 page four Engineering Committee Report Mr. Van Dorn reported that the Engineering Committee held a meeting October 17, 1985 to discuss several items. There is a need to retain Cardinal Engineering Associates to provide contract administration services with the development of the ash transfer site. Mr. Van Dorn moved, seconded by Mr. Silverio and the following was approved unanimously with no negative votes recorded. RESOLVED, That the Executive Director be hereby authorized to approve/execute Amendment No. 10 with Cardinal Engineering Associates to provide Construction Contract Administration services with regard to the Ash Transfer Site (Temporary Waste Disposal Site) . The cost of services shall be the actual cost plus a fixed fee of $806 .00 with the total cost not to exceed $6 ,000.00, which shall be eligible for 90% reimbursement from DEP and EPA. The status of the Cromwell meter stations was discussed in great detail and it was noted that all the connections to the trunk sewer with a meter facility are still inoperative. All the other participants have executed a meter maintenance and ownership agreement with the District . Attorney Weber was requested to research the Charter/Rules and Regulations with regard to the authority to order the repairs which are needed to compute a fair assessment in lieu of estimated flow. Mr. Cambareri moved, seconded by Mr. Cole, and the following was passed unanimously without any negative vote recorded. RESOLVED, To table the Engineering Committee Report regarding the Cromwell meters. Personnel - No report . Insurance Committee Report Mr. Pollowitz reported that the requirements of the insurance coverage package should be reviewed and prepared by a qualified person to ensure proper and adequate protection for the District , in addition to be certain of a competitive premium rate. The committee will further explore this item and report their findings to the Directors. Publicity - No report . Real Estate - No report . -4- October 21, 1985 page five - Safety and Energy Conservation Report Mr. Bratina highlighted the report . Despite the power failure caused by Hurricane Gloria everything ran well. At the present time the operating procedures are being reviewed in the event that the diesel generator is to be utilized. The maintenance staff is beginning to prepare for the winter heating season. This includes weather stripping doors, cold blankets, caulking, etc. Mr. Bratina reported that there has been a problem regarding a sizable quantity of unaccounted flows which has not been explained. He is investigating where the error might be. Mr. Bratina attended the Water Pollution Control Federation Convention in Kansas City . It was a very informative session with topics such as Safety, operations, New Developments, Research etc. There was a large exhibition hall with manufacturers displaying their equipment for Incinerator Systems, Maintenance Programs, Computer Systems and participants could discuss pertinent matters with other professionals and share experiences. Mr. Vilchinskas moved, seconded by Mr. Cambareri , and the following was passed unanimously without any negative vote recorded. RESOLVED, Accept the Safety and Energy Conservation Report and place on file. Mr. Hanford Langstroth arrived at 7: 20 p.m. Counsel ' s Report The Agreement prepared by Attorney Weber regarding the updated needs of the MDC has been completed in draft form and the Chairman suggested it be referred to Day , Berry, & Howard for comments so as to ensure the legal term of the plant bonding program. Any Other Pertinent Business Chairman Kremski reported that the scheduled protest hearing slated for tonight can be rescheduled for October 28 , 1985 at 7: 30 p.m. The urgency is to conform to the Federal Regulations. Attorney Weber will arrange to have a court stenographer present to record the proceedings. Mr. Post presented a report on the Sale of Notes which was held on September 30, 1985 in the amount of $6 ,430,000.00. Mr. Cambareri moved, seconded by Mr. Harvey and the following was passed unanimously without any negative vote recorded. -5- October 21, 1985 page six Any Other Pertinent Business continued RESOLVED, That the meeting adjourn. The meeting adjourned at 8 :55 p.m. !o.•*N:r • *` FOB TOWN CLERK'S OFFICE BERLIN. CONN. ?/:4(,1 * TOWN CLS�K -6-