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1985-09-09 THE MATTABASSETT DISTRICT-September 9, 1985 The Annual Meeting of the Board of Directors of the Mattabassett District was held Monday, September 9, 1985 at the Administration Building, Cromwell , Connecticut . Present from the City of New Britain were Directors Frank M. Harvey, James F. Jost , Julius J. Kremski , David I . Pollowitz, and Silvio A. Silverio. Present from the Town of Berlin were Directors Livio J. Dottor and Allen R. Smith. Present were William W. Weber, Counsel ; Christian Bratina, Plant Superintendent ; George Post , Connecticut Bank & Trust ; Hanford Langstroth, Metcalf and Eddy. Absent were the following: Directors Joseph N. Cambareri, Peter Cole, Horace B. Van Dorn, Arthur Simonian, and Vincent Vilchinskas. Also absent was Executive Director Gregory Abrahamian. Chairman Kremski called the meeting to order at 8 :10 p.m. A roll call was taken; a quorum was present . Chairman Kremski noted that that first order of business was the election of officers by ballot as per the District Charter, Section 2-4; he requested the Plant Superintendent to preside. Mr. Harvey of the Nominating Committee was requested to proceed with the nominations of District Officers. Chairman Kremski appointed Mr. Bratina, the Plant Superintendent , to act as Teller for the evening. Mr. Harvey moved, seconded by Mr. Silverio, the following: MOTION: That Julius J. Kremski be nominated for the office of Chairman of the Mattabassett District for the year September 9, 1985 to the second Monday of September 1986. Mr. Silverio moved, seconded by Mr. Dottor, and the following was passed unanimously. MOTION: That the nominations for the Office of Chairman be closed. A ballot vote was taken. Mr. Bratina announced that Mr. Kremski was elected Chairman by unanimous vote. Mr. Kremski presided from this point . Mr. Harvey moved, seconded by Mr. Silverio, the following: MOTION: That David I . Pollowitz be nominated for the office of Vice-chairman of the Mattabassett District for the year September 9, 1985 to the second Monday of September 1986 . Mr. Jost moved, seconded by Mr. Dottor, and the following was passed unanimously. MOTION: That nominations for the office of Vice-chairman, be closed. A ballot vote was taken. Mr. Bratina announced that Mr. Pollowitz was elected Vice-chairman by unanimous vote. September 9, 1985 page two Mr. Harvey moved, seconded by Mr. Silverio, the following: MOTION: That Livio J. Dottor be nominated for the office of Secretary of, the Mattabassett District for the year September 9, 1985 to the second Monday of September 1986. Mr. Pollowitz moved, seconded by Mr. Smith, and the following was passed unanimously. MOTION: That nominations for the office of Secretary be closed. A ballot vote was taken. Mr. Bratina announced that Mr. Dottor was elected by unanimous vote. Mr. Harvey moved, seconded by Mr. Pollowitz, the following: MOTION: That Peter Cole be nominated for the office of Treasurer of the Mattabassett District for the year September 9, 1985 to the second Monday of September 1986. Mr. Silverio moved, seconded by Mr. Smith, and the following was passed unanimously. MOTION: That nominations for the office of Treasurer be closed. A ballot vote was taken. Mr. Bratina announced that Mr. Cole was elected Treasurer of the Mattabassett District by unanimous vote. Mr. Harvey moved, seconded by Mr. Pollowitz, the following: MOTION: That James F. Jost be appointed to the position of Deputy-treasurer for the year September 9, 1985 to the second Monday of September 1986. Mr. Silverio moved, seconded by Mr. Harvey, and the following was passed unanimously. MOTION: That the nominations for the office of Deputy-treasurer be closed. A ballot vote was taken. Mr. Bratina announced that Mr. Jost was elected Deputy Treasurer of The Mattabassett District by unanimous vote. Mr. Harvey moved, seconded by Mr. Silverio, and the following motion was made. MOTION: That Messrs. Arthur Simonian Chairman; David I . Pollowitz, Horace B. Van Dorn, and Peter Cole be appointed to the Finance Committee for the year September 9, 1985 to the second Monday of September 1986. The Finance Committee was approved by unanimous vote. -2- • September 9, 1985 page three Mr. Harvey moved, seconded by Mr. Jost the following: MOTION: That Messrs. Horace B. Van Dorn, Chairman; Silvio A. Silverio, Joseph N. Cambareri, Allen R. Smith, Arthur Simonian be appointed to the Engineering Committee for the year September 9, 1985 to the second Monday in September 1986. The Engineering Committee was approved by unanimous vote. Mr. Harvey moved, seconded by Mr. Jost , the following: MOTION: That Messrs. Silvio A. Silverio, Chairman; Peter Cole, James F. Jost , Livio J. Dottor, and Vincent Vilchinskas be appointed to the. Personnel Committee for the year September 9, 1985 to the second Monday of September 1986. The Personnel Committee was approved by unanimous vote. Mr. Harvey moved, seconded by Mr. Smith, the following: MOTION: That Messrs. David I . Pollowitz, Chairman, Frank M. Harvey, and Allen R. Smith be appointed to the Insurance Committee for the year September 9, 1985 to the second Monday of September 1986. The Insurance Committee was approved by unanimous vote. Mr. Harvey moved, seconded by Mr. Smith, the following: MOTION: That Frank M. Harvey, Chairman; Vincent Vilchinskas, Joseph N. Cambareri , and James F. Jost be appointed to the Real Estate Committee for the year September 9, 1985 to the second Monday of September 1986. The Real Estate Committee was approved by unanimous vote. Mr. Harvey moved, seconded by Mr. Silverio, the following: MOTION: That Vincent Vilchinskas, Chairman; David I . Pollowitz, and Peter Cole be appointed to the Safety and Energy Conservation Committee for the year September 9, 1985 to the second Monday of September 1986. The Safety and Energy Conservation Committee was approved by unanimous vote. Mr. Harvey moved, seconded by Mr. Silverio, and the following was passed unanimously. MOTION: That Livio J. Dottor, Chairman, be appointed to the Publicity Committee for the year September 9, 1985 to the second Monday of September 1986. Mr. Harvey moved, seconded by Mr. Dottor, and the following motion was passed unanimously. -3- September 9, 1985 page four MOTION: That Gregory Abrahamian, Executive Director, be appointed Clerk of All Committees for the year September 9, 1985 to the second Monday of September 1986. Mr. Kremski brought up the question of soliciting bids for the insurance coverage. Mr. Pollowitz pointed out that there was no one with insurance expertise on the Board to review proposals. The concensus was that the Board should solicit proposals and have some- one with insurance expertise review them. Minutes - August 19, 1985 Mr. Dottor moved, seconded by Mr. Silverio, and the following was approved unanimously. RESOLVED, That the minutes of the August 19, 1985 meeting be accepted as presented. Treasurer' s Report In presenting the Treasurer' s report Mr. Bratina explained the wire transfer of Capital Non-Recurring funds in the Operating Fund back to the Capital Non-Recurring Account . Mr. Pollowitz asked why a wire transfer from the Capital Non-Recurring Account to the Operating Fund could not be left listed under the Capital Non-Recurring Account. Mr. Bratina responded check on the rationale. Mr. Jost moved, seconded by Mr. Harvey, and the following was approved unanimously. RESOLVED, That the Treasurer' s Report dated September 4 , 1985 be accepted and placed on file for audit. Bills To Be Authorized for Payment The regular monthly bills and supplement list as printed were reviewed. Mr. Pollowitz asked about Item 24, Mr. Bratina responded that it is a replacement incinerator feed screw. It was pointed out that Item 14 is the annual Insurance premium. Mr. Dottor asked about Item 4 on the Supplemental List , which is the premium adjustment for Workman' s Com- pensation following of a field audit by the insurance company which reveals actual salaries to the employees. Mr. Kremski directed attention to the first drawdown from the Construction Fund Account by the Contractor, Crouse Combustion Systems. Mr. Dotter moved, seconded by Mr. Harvey , and the following was passed unanimously. RESOLVED, That the bills in the amount of $1,078 , 534. 99 be approved and that the payrolls in the amount of $34,634.46 for the period be approved. -4- September 9, 1985 page five Project Report/Bills Mr. Langstroth reviewed the Project Status Report dated August 30, 1985. He stated that the estimated percentage of work done by the contractor was 4% of the construction effort while approximately 10% of the contract time had elapsed. Most of the progress being made was in the Ash Transfer site and excavation for secondary system. A payment request by the Contractor for $981,685.35 has been submitted. It is expected that the Contractor will reroof the Administration Building and begin the Operations Building this month. Mr. Langstroth reported that a meeting was held with Crouse Combustion on August 21, 1985 to discuss the lack of shop drawing submittals. Shop drawing activity increased after the meeting but still is not satisfactory . Another meeting is scheduled for September 13, 1985. Another concern which has been addressed to the Contractor is the insufficient time allocation in their schedule for process start-up and debugging, and coordination with the existing operational dewatering complex. Mr. Pollowitz asked for an explanation of the Cash Flow Table and after some discussion Mr. Langstroth was requested to provide a clearer depiction of the District ' s cash flow. The peak cash flow is expected to reach $6.4 million and then to reduce to a net of roughly 10% of the project cost following State and Federal reimbursement . Mr. Harvey asked if Metcalf & Eddy had an on-site representative. Mr. Langstroth responded that they have one full time resident manager and Greiner has supplied a full time assistant , so that there is always an inspector on site. Mr. Langstroth stated that the incinerator submitted by Crouse had been rejected as the system proposed is in the developmental stages. However this does not preclude Crouse from coming back with the same incinerator with an improved drying system. The press submitted probably meets the performance criteria but there are questions as to whether it meets the reliability specified. The belt press has been delayed and may not be available on time. If the contractor proposes a substitution from what has been specified a mutually satisfactory credit has to be offered, unless it is clearly beneficial to the District . Metcalf & Eddy has had a number of requests for substitution for various plant conponents. Mr. Smith moved, seconded by Mr. Silverio and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Project Status Report for the period of August 10, 1985 through August 30, 1985 be accepted and placed on file. -5- September 9, 1985 page six Berlin Ash Site Project Mr. Bratina reported that DEP has approved the truck wash change order, and that 'this work is to begin this week. The cost of the truck wash is $18 ,230, which was previously approved. Finance Committee Report George Post reported on the Finance Committee meeting held September 4 , 1985. The District will need to borrow up to $6.4 miilion to meet the cash flow demands of the expansion project . This amount has been approved by board counsel Day, Berry & Howard, for a period of up to one year. The finance committee has settled on a program to borrow $3.4 million till March 28 , 1986 and $3.0 million to December 28 , 1986 . The bond anticipation notes would be sold September 23rd and dated September 30th. It was thought that with the interest rates low now the District might do its permanent financing between now and March. Thus it was felt desirable to divide the sume into two parts in order to hedge against rising interest rates. The question later came up to whether it would be better to borrow total amount of money out to next September to earn a little more arbitrage. This is under review and a finaldecision will take a couple days. The Finance Committee did want to advise the Board that we would be selling the $6 .4 million in Bond anticipation notes. This does not require any further approved by the full Board. Mr. Jost moved, seconded by Mr. Silverio, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Finance Committee Report be accepted and placed on file. Mr. Pollowitz moved, seconded by Mr. Dottor, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the sum of $200,000 be transferred from the General Fund to the Capital Non-Recurring Account . Engineering Committee Connecticut D.O.T. Agreement Mr. Silverio reported on the need for the Executive Director to execute an agreement with D.O.T. and Berlin to provide a new easement to get around the Route 9 extension (Central Connecticut Expressway) which will cross the trunk sewer in Berlin. The State is paying all costs and the District reserves the right to appeal the reimburse- ment . Counsel reported that he did not see any problems with it . -6- September 9, 1985 page seven Mr. Silverio moved, seconded by Mr. Jost , and the following was passed unanimously. RESOLVED, That Gregory Abrahamian, Executive Director of the Mattabassett District be and is hereby authorized in behalf of the District to execute a certain agreement with the State of Connecticut , entitled "Agreement Between The State of Conn- ecticut (109) and The Mattabassett District R.O.W. Utility Adjustment . Construction of Conn. Route 9 Towns of Cromwell and Berlin State Project No. 33-104 Federal Aid Project No. IXF-109. " Mr. Harvey asked whether the Engineering Committee needs to review the Contractor' s payment request breakdown. After discussion it was felt that the breakdown should be available for the Engineering Committee to look at . Mr. Silverio reported that Morgan Seeyle, Berlin Public Works Director, has requested that the District order the Town to install a meter at the Deming Road pump station (Northeast Interceptor) . The present practice of calculating flow based on pump run time is not accurate. Mr. Silverio moved, seconded by Mr. Dottor, and the following was unanimously approved. RESOLVED: That the Town of Berlin be hereby ordered to install a flow metering device at the Deming Road pump station, and the type and location to be approved by the Executive Director and further resolved that the installation must be complete and operable by September 1, 1986. Personnel - No Report Insurance - No Report Publicity - No Report Real Estate - No Report Safety and Energy Conservation Mr. Bratina reported that a timer has been installed on the Administration Building Air Conditioner to automatically turn it off at night . Also a promising polymer trial will be continued in September/October. -7- September 9, 1985 page eight Counsel ' s Report Attorney Weber reported that he had sent an opinion letter to Issac Russell (Day, Berry & Howard) that there was no litigation pending which would adversely affect the financing conditon of the District . He has just returned comments on a Conrail dispute on rents for easements to the Executive Director. Any Other Pertinent Business Mr. Kremski asked that status of the Union contract , to which Mr. Bratina reported that it was set to go to Binding Arbitration but no date has been established. Mr. Kremski acknowledged a note of appreciation for the condolences extended on the death of Mr. Pollowitz. Mr. Bratina reported that he would attend the Water Pollution Control Federation Conference which has been very beneficial in the past . Funds have been budgeted for this. Mr. Pollowitz moved, seconded by Mr. Jost , and the following was passed unanimously. RESOLVED, That the meeting adjourn. The meeting adjourned at 9: 32 p.m. RECEIVtfl FOR '1LIIN /715 TOWN CLERKS OFF/CF I O WN CLE•- -8-