1985-09-09 THE MATTABASSETT DISTRICT-September 9, 1985
The Annual Meeting of the Board of Directors of the Mattabassett
District was held Monday, September 9, 1985 at the Administration
Building, Cromwell , Connecticut . Present from the City of New
Britain were Directors Frank M. Harvey, James F. Jost , Julius J.
Kremski , David I . Pollowitz, and Silvio A. Silverio. Present from
the Town of Berlin were Directors Livio J. Dottor and Allen R. Smith.
Present were William W. Weber, Counsel ; Christian Bratina, Plant
Superintendent ; George Post , Connecticut Bank & Trust ; Hanford
Langstroth, Metcalf and Eddy. Absent were the following: Directors
Joseph N. Cambareri, Peter Cole, Horace B. Van Dorn, Arthur Simonian,
and Vincent Vilchinskas. Also absent was Executive Director Gregory
Abrahamian.
Chairman Kremski called the meeting to order at 8 :10 p.m.
A roll call was taken; a quorum was present .
Chairman Kremski noted that that first order of business was the
election of officers by ballot as per the District Charter, Section
2-4; he requested the Plant Superintendent to preside. Mr. Harvey
of the Nominating Committee was requested to proceed with the
nominations of District Officers.
Chairman Kremski appointed Mr. Bratina, the Plant Superintendent ,
to act as Teller for the evening.
Mr. Harvey moved, seconded by Mr. Silverio, the following:
MOTION: That Julius J. Kremski be nominated for the office of
Chairman of the Mattabassett District for the year September 9,
1985 to the second Monday of September 1986.
Mr. Silverio moved, seconded by Mr. Dottor, and the following was
passed unanimously.
MOTION: That the nominations for the Office of Chairman be closed.
A ballot vote was taken. Mr. Bratina announced that Mr. Kremski was
elected Chairman by unanimous vote.
Mr. Kremski presided from this point .
Mr. Harvey moved, seconded by Mr. Silverio, the following:
MOTION: That David I . Pollowitz be nominated for the office of
Vice-chairman of the Mattabassett District for the year
September 9, 1985 to the second Monday of September 1986 .
Mr. Jost moved, seconded by Mr. Dottor, and the following was passed
unanimously.
MOTION: That nominations for the office of Vice-chairman, be
closed.
A ballot vote was taken. Mr. Bratina announced that Mr. Pollowitz
was elected Vice-chairman by unanimous vote.
September 9, 1985 page two
Mr. Harvey moved, seconded by Mr. Silverio, the following:
MOTION: That Livio J. Dottor be nominated for the office of
Secretary of, the Mattabassett District for the year September 9,
1985 to the second Monday of September 1986.
Mr. Pollowitz moved, seconded by Mr. Smith, and the following was
passed unanimously.
MOTION: That nominations for the office of Secretary be closed.
A ballot vote was taken. Mr. Bratina announced that Mr. Dottor
was elected by unanimous vote.
Mr. Harvey moved, seconded by Mr. Pollowitz, the following:
MOTION: That Peter Cole be nominated for the office of Treasurer
of the Mattabassett District for the year September 9, 1985 to
the second Monday of September 1986.
Mr. Silverio moved, seconded by Mr. Smith, and the following was
passed unanimously.
MOTION: That nominations for the office of Treasurer be closed.
A ballot vote was taken. Mr. Bratina announced that Mr. Cole was
elected Treasurer of the Mattabassett District by unanimous vote.
Mr. Harvey moved, seconded by Mr. Pollowitz, the following:
MOTION: That James F. Jost be appointed to the position of
Deputy-treasurer for the year September 9, 1985 to the
second Monday of September 1986.
Mr. Silverio moved, seconded by Mr. Harvey, and the following was
passed unanimously.
MOTION: That the nominations for the office of Deputy-treasurer
be closed.
A ballot vote was taken. Mr. Bratina announced that Mr. Jost
was elected Deputy Treasurer of The Mattabassett District by
unanimous vote.
Mr. Harvey moved, seconded by Mr. Silverio, and the following motion
was made.
MOTION: That Messrs. Arthur Simonian Chairman; David I . Pollowitz,
Horace B. Van Dorn, and Peter Cole be appointed to the Finance
Committee for the year September 9, 1985 to the second Monday
of September 1986.
The Finance Committee was approved by unanimous vote.
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• September 9, 1985 page three
Mr. Harvey moved, seconded by Mr. Jost the following:
MOTION: That Messrs. Horace B. Van Dorn, Chairman; Silvio A. Silverio,
Joseph N. Cambareri, Allen R. Smith, Arthur Simonian be appointed
to the Engineering Committee for the year September 9, 1985
to the second Monday in September 1986.
The Engineering Committee was approved by unanimous vote.
Mr. Harvey moved, seconded by Mr. Jost , the following:
MOTION: That Messrs. Silvio A. Silverio, Chairman; Peter Cole,
James F. Jost , Livio J. Dottor, and Vincent Vilchinskas be
appointed to the. Personnel Committee for the year September 9, 1985
to the second Monday of September 1986.
The Personnel Committee was approved by unanimous vote.
Mr. Harvey moved, seconded by Mr. Smith, the following:
MOTION: That Messrs. David I . Pollowitz, Chairman, Frank M. Harvey,
and Allen R. Smith be appointed to the Insurance Committee for the
year September 9, 1985 to the second Monday of September 1986.
The Insurance Committee was approved by unanimous vote.
Mr. Harvey moved, seconded by Mr. Smith, the following:
MOTION: That Frank M. Harvey, Chairman; Vincent Vilchinskas, Joseph
N. Cambareri , and James F. Jost be appointed to the Real Estate
Committee for the year September 9, 1985 to the second Monday of
September 1986.
The Real Estate Committee was approved by unanimous vote.
Mr. Harvey moved, seconded by Mr. Silverio, the following:
MOTION: That Vincent Vilchinskas, Chairman; David I . Pollowitz, and
Peter Cole be appointed to the Safety and Energy Conservation
Committee for the year September 9, 1985 to the second Monday of
September 1986.
The Safety and Energy Conservation Committee was approved by unanimous
vote.
Mr. Harvey moved, seconded by Mr. Silverio, and the following was
passed unanimously.
MOTION: That Livio J. Dottor, Chairman, be appointed to the
Publicity Committee for the year September 9, 1985 to the
second Monday of September 1986.
Mr. Harvey moved, seconded by Mr. Dottor, and the following motion
was passed unanimously.
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September 9, 1985 page four
MOTION: That Gregory Abrahamian, Executive Director, be appointed
Clerk of All Committees for the year September 9, 1985 to the
second Monday of September 1986.
Mr. Kremski brought up the question of soliciting bids for the
insurance coverage. Mr. Pollowitz pointed out that there was no
one with insurance expertise on the Board to review proposals. The
concensus was that the Board should solicit proposals and have some-
one with insurance expertise review them.
Minutes - August 19, 1985
Mr. Dottor moved, seconded by Mr. Silverio, and the following was
approved unanimously.
RESOLVED, That the minutes of the August 19, 1985 meeting be
accepted as presented.
Treasurer' s Report
In presenting the Treasurer' s report Mr. Bratina explained the wire
transfer of Capital Non-Recurring funds in the Operating Fund back
to the Capital Non-Recurring Account . Mr. Pollowitz asked why a wire
transfer from the Capital Non-Recurring Account to the Operating Fund
could not be left listed under the Capital Non-Recurring Account.
Mr. Bratina responded check on the rationale.
Mr. Jost moved, seconded by Mr. Harvey, and the following was approved
unanimously.
RESOLVED, That the Treasurer' s Report dated September 4 , 1985
be accepted and placed on file for audit.
Bills To Be Authorized for Payment
The regular monthly bills and supplement list as printed were reviewed.
Mr. Pollowitz asked about Item 24, Mr. Bratina responded that it is a
replacement incinerator feed screw. It was pointed out that Item 14
is the annual Insurance premium. Mr. Dottor asked about Item 4 on the
Supplemental List , which is the premium adjustment for Workman' s Com-
pensation following of a field audit by the insurance company which
reveals actual salaries to the employees. Mr. Kremski directed attention
to the first drawdown from the Construction Fund Account by the Contractor,
Crouse Combustion Systems.
Mr. Dotter moved, seconded by Mr. Harvey , and the following was passed
unanimously.
RESOLVED, That the bills in the amount of $1,078 , 534. 99 be approved
and that the payrolls in the amount of $34,634.46 for the period
be approved.
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September 9, 1985 page five
Project Report/Bills
Mr. Langstroth reviewed the Project Status Report dated August 30, 1985.
He stated that the estimated percentage of work done by the contractor
was 4% of the construction effort while approximately 10% of the
contract time had elapsed. Most of the progress being made was in the
Ash Transfer site and excavation for secondary system. A payment request
by the Contractor for $981,685.35 has been submitted. It is expected
that the Contractor will reroof the Administration Building and
begin the Operations Building this month.
Mr. Langstroth reported that a meeting was held with Crouse Combustion
on August 21, 1985 to discuss the lack of shop drawing submittals.
Shop drawing activity increased after the meeting but still is not
satisfactory . Another meeting is scheduled for September 13, 1985.
Another concern which has been addressed to the Contractor is the
insufficient time allocation in their schedule for process start-up
and debugging, and coordination with the existing operational dewatering
complex.
Mr. Pollowitz asked for an explanation of the Cash Flow Table and after
some discussion Mr. Langstroth was requested to provide a clearer
depiction of the District ' s cash flow. The peak cash flow is expected
to reach $6.4 million and then to reduce to a net of roughly 10%
of the project cost following State and Federal reimbursement .
Mr. Harvey asked if Metcalf & Eddy had an on-site representative.
Mr. Langstroth responded that they have one full time resident
manager and Greiner has supplied a full time assistant , so that there
is always an inspector on site.
Mr. Langstroth stated that the incinerator submitted by Crouse had
been rejected as the system proposed is in the developmental stages.
However this does not preclude Crouse from coming back with the same
incinerator with an improved drying system. The press submitted
probably meets the performance criteria but there are questions as
to whether it meets the reliability specified. The belt press has
been delayed and may not be available on time. If the contractor
proposes a substitution from what has been specified a mutually
satisfactory credit has to be offered, unless it is clearly beneficial
to the District . Metcalf & Eddy has had a number of requests for
substitution for various plant conponents.
Mr. Smith moved, seconded by Mr. Silverio and the following was
passed unanimously without any negative vote recorded.
RESOLVED, That the Project Status Report for the period of
August 10, 1985 through August 30, 1985 be accepted and placed
on file.
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September 9, 1985 page six
Berlin Ash Site Project
Mr. Bratina reported that DEP has approved the truck wash change
order, and that 'this work is to begin this week. The cost of the
truck wash is $18 ,230, which was previously approved.
Finance Committee Report
George Post reported on the Finance Committee meeting held
September 4 , 1985. The District will need to borrow up to $6.4 miilion
to meet the cash flow demands of the expansion project . This amount
has been approved by board counsel Day, Berry & Howard, for a period
of up to one year. The finance committee has settled on a program
to borrow $3.4 million till March 28 , 1986 and $3.0 million to
December 28 , 1986 . The bond anticipation notes would be sold
September 23rd and dated September 30th. It was thought that with
the interest rates low now the District might do its permanent
financing between now and March. Thus it was felt desirable to
divide the sume into two parts in order to hedge against rising
interest rates.
The question later came up to whether it would be better to borrow
total amount of money out to next September to earn a little more
arbitrage. This is under review and a finaldecision will take a
couple days.
The Finance Committee did want to advise the Board that we would be
selling the $6 .4 million in Bond anticipation notes. This does not
require any further approved by the full Board.
Mr. Jost moved, seconded by Mr. Silverio, and the following was passed
unanimously without any negative vote recorded.
RESOLVED, That the Finance Committee Report be accepted and
placed on file.
Mr. Pollowitz moved, seconded by Mr. Dottor, and the following was
passed unanimously without any negative vote recorded.
RESOLVED, That the sum of $200,000 be transferred from the General
Fund to the Capital Non-Recurring Account .
Engineering Committee
Connecticut D.O.T. Agreement
Mr. Silverio reported on the need for the Executive Director to
execute an agreement with D.O.T. and Berlin to provide a new easement
to get around the Route 9 extension (Central Connecticut Expressway)
which will cross the trunk sewer in Berlin. The State is paying
all costs and the District reserves the right to appeal the reimburse-
ment . Counsel reported that he did not see any problems with it .
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September 9, 1985 page seven
Mr. Silverio moved, seconded by Mr. Jost , and the following was
passed unanimously.
RESOLVED, That Gregory Abrahamian, Executive Director of the
Mattabassett District be and is hereby authorized in behalf of
the District to execute a certain agreement with the State of
Connecticut , entitled "Agreement Between The State of Conn-
ecticut (109) and The Mattabassett District R.O.W. Utility
Adjustment . Construction of Conn. Route 9 Towns of Cromwell
and Berlin State Project No. 33-104 Federal Aid Project No. IXF-109. "
Mr. Harvey asked whether the Engineering Committee needs to review
the Contractor' s payment request breakdown. After discussion it was
felt that the breakdown should be available for the Engineering
Committee to look at .
Mr. Silverio reported that Morgan Seeyle, Berlin Public Works
Director, has requested that the District order the Town to install
a meter at the Deming Road pump station (Northeast Interceptor) .
The present practice of calculating flow based on pump run time is
not accurate.
Mr. Silverio moved, seconded by Mr. Dottor, and the following was
unanimously approved.
RESOLVED: That the Town of Berlin be hereby ordered to install
a flow metering device at the Deming Road pump station, and the
type and location to be approved by the Executive Director and
further resolved that the installation must be complete and
operable by September 1, 1986.
Personnel - No Report
Insurance - No Report
Publicity - No Report
Real Estate - No Report
Safety and Energy Conservation
Mr. Bratina reported that a timer has been installed on the
Administration Building Air Conditioner to automatically turn it off
at night . Also a promising polymer trial will be continued in
September/October.
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September 9, 1985 page eight
Counsel ' s Report
Attorney Weber reported that he had sent an opinion letter to
Issac Russell (Day, Berry & Howard) that there was no litigation
pending which would adversely affect the financing conditon of
the District . He has just returned comments on a Conrail dispute
on rents for easements to the Executive Director.
Any Other Pertinent Business
Mr. Kremski asked that status of the Union contract , to which
Mr. Bratina reported that it was set to go to Binding Arbitration
but no date has been established.
Mr. Kremski acknowledged a note of appreciation for the condolences
extended on the death of Mr. Pollowitz.
Mr. Bratina reported that he would attend the Water Pollution
Control Federation Conference which has been very beneficial in
the past . Funds have been budgeted for this.
Mr. Pollowitz moved, seconded by Mr. Jost , and the following was
passed unanimously.
RESOLVED, That the meeting adjourn.
The meeting adjourned at 9: 32 p.m.
RECEIVtfl FOR '1LIIN
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