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1985-08-19 THE MATTABASSETT DISTRICT - AUGUST 19, 1985 The regular monthly meeting of the Board of Directors of the Mattabassett District was held Monday , August 19, 1985, at the Administration Building, Cromwell , Connecticut . Present from the City of New Britain were Directors Frank M. Harvey , Julius J. Kremski , Arthur Simonian, Silvio A. Silverio and Vincent Vilchinskas. Present from the Town of Berlin were Directors Livio J. Dottor and Allen R. Smith. Present from the Town of Cromwell was Director Peter Cole. Present were Hanford Langstroth, Metcalf & Eddy ; George Post , Connecti- cut Bank & Trust ; Gregory Abrahamian, Executive Director; Christian Bratina, Plant Superintendent . Director Arthur Simonian arrived late. Absent were the following: Directors Joseph N. Cambareri , Horace B. Van Dorn, James F. Jost and David I . Pollowitz. Also absent was William W. Weber, Esq. Chairman Kremski called the meeting to order at 7:40 p.m. A roll call was taken ; a quorum was present . Minutes - July 15, 1985 Mr. Silverio moved, seconded by Mr. Dottor, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the minutes of the July 15, 1985 meeting be accepted as presented. Treasurer' s Report Mr. Abrahamian reviewed the Treasurer' s Report . Mr. Dotter moved, seconded by Mr. Vilchinskas and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Treasurer ' s Report dated July 10, 1985 to August 14 , 1985 be accepted and placed on file for audit . Bills to be Authorized for Payment The regular monthly bills and supplement list as printed were reviewed. Mr. Vilchinskas moved, Mr. Dottor seconded, and the following was passed unanimously without any negative vote recorded. RESOLVED, That the bills in the amount of $114 ,686 .63 be approved. Capital Project bills in the amount of $94 ,071 . 72 also be approved. Payrolls for the period July 13 , 1985 through August 10, 1985 in the amount of $55,847. 22 be approved. -1- Minutes - August 19, 1985 Project Report/Bills Mr. Langstroth reviewed the Project Status Report dated August 12 , 1985. He stated that the estimated percentage of work done by the contractor was 3% of the construction effort while approximately 8% of the contract time had elapsed. Most of the progress being made was in the earth work category, in addition the contractor expects to start pouring concrete for the secondary system by late September or October. Mr. Langstroth reported that a meeting was held with Crouse Combustion on August 14 , 1985 to discuss the unsatisfactory job progress. And of major importance was the lack of shop drawings being received, to date only four submissions have been received . There will also be another meeting held with Crouse Combustion regarding the specific milestones to be met such as the belt filter press delivery and installation, the incineration system and a new roof for the Admin- istration Building. There was some concern on the proposed equipment (belt filter press and incinerator) not meeting the specifications even though Crouse Combustion feels they are equal . The cash flow was also discussed by Mr. Langstroth who felt that the first estimate from Crouse for work done through August would be about $1. 1 - $1 . 2 million . The details will be submitted to the District with that estimate. A federal payment would be expected on that amount in October. Mr. Silverio moved, seconded by Mr. Smith and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Project Status Report for the period of July 5, 1985 through August 9, 1985 be accepted and placed on file. Berlin Ash Site Project - Mr. Abrahamian reported that the project has been completed by the Manafort Brothers and there was an inspection made last week by the DEP, the consultants and the District . It was also mentioned that there are three change orders being issued to the State for approval : 1 . Truck Wash Stand $18 , 280 2. Silt Fence 1 , 060 3 . Extension of Observation Well 350 $19,690 Upon the determination of final quantities based on actual measurements, several items have deceased and the total project cost including all change orders is estimated to be $405,430.40. The numerous complaints received by the Mayor of New Britain regarding the alledged odor from the site was discussed. To avoid further problems in the future, it was decided that a letter would be sent to the Mayor. -2- Minutes - August 19, 1985 It would state that Mr. Abrahamian has checked out the complaints , talked to the people in the area and has shown them that there are no materials being delivered as yet and, if anything, the odor is coming from a near- by dump in the Town of Berlin . Finance Committee Report - Mr. Abrahamian reported that the audit for the fiscal year ending July 31 , 1985 has been completed and will be mailed out to the board members in a few weeks so that it can be reviewed. The financing for the project was also discussed. There is $800, 000 in the construction account and the estimated payment for the middle of September is $1 . 2 million , Mr. Post is preparing a sale of bonds (bonds anticipation notes) prior to the September meeting. Chairman Kremski questioned whether the borrowing would be for the whole project or would it be spread out . Mr. Post explained that the maximum amount allowed would approximately be $6 million dollars for a period of one year because of regulations on arbitrage and also the flow of State and Federal monies would restrict the borrowing. Mr. Dotter moved, seconded by Mr. Vilchinskas and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Finance Committee Report be accepted and placed on file. Engineering Committee - Treatment and Disposal of Septage Mr. Silverio reported on the domestic and industrial waste problems the District is experiencing. Discussion centered around the District only accepting septage from the constituent communities plus Durham and Middlefield. In the past , septage had been accepted from other towns but since the new site was so difficult to acquire and these other towns were bringing in solid waste which would fill up the site rather rapidly , it was felt that they should be excluded. Durham and Middlefield were included because they had previously assisted in disposing of grit and grease from the District . Mr. Dotter moved, seconded by Mr. Smith and the following was passed unanimously without any negative vote recorded . RESOLVED, That effective October 14 , 1985, domestic and industrial septage will not be accepted for treatment and land disposal from any source except the constituent municipalities and the Towns of Durham and Middlefield, provided a mutually acceptable Agreement is consumated with the latter two towns. Agreement with Louis Pepe Mr. Smith moved , seconded by Mr. Dotter and the following was passed unanimously without any negative vote recorded. -37. Minutes - August 19, 1985 RESOLVED, That the Executive Director acting herein for the Mattabassett District be hereby authorized to execute an agreement with Louis R. Pepe, Esq. to represent the District in the matter of the Mohawk Excavating Co. , Inc. (potential claim) Ash Haul contract contingent upon the approval of DEP and EPA. Fill Permit Bond The Town of Berlin zoning ordinance requires a performance bond in a filling operation, the following resolution authorizes the Executive Director to proceed in obtaining the permit bond for the site in Berlin . Mr. Smith moved , seconded by Mr. Cole and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Mattabassett District acting herein by its Executive Director, be authorized to secure a fill permit bond from the Hartford Insurance Group to satisfy the requirement of the Town of Berlin with regard to the operation of the landfill permit and that the Executive Director be authorized to execute a form identifying the Hartford Group in this matter. Personnel Committee Report Mr. Abrahamian reported that the fact-finder' s report was not accepted by the Union. It will now go to binding arbitration. Insurance - No report . Publicity - No report . Real Estate - No report Safety and Energy Conservation - Mr. Bratina reported that they are experiencing a storage problem with regard to parts, supplies and general inventory. With the expansion of the plant , many of the buildings are being changed for other services. The maintenance department was able to get the original capacity meter-incinerator working. This will give better control , especially at night , on the condition of the exhaust from the incinerator. Counsel ' s Report In Attorney Weber ' s absence , Mr. Abrahamian reported that he (Attorney Weber) has prepared a rough draft for the Metropolitan District Agree- ment which is still being reviewed. Any Other Pertinent Business - -4- Minutes - August 19, 1985 Nominating Committee Mr. Kremski noted that there will be an election of officers and committees at the next meeting and appointed Mr. Harvey (Chairman) , Mr. Smith and Mr. Cole to the Nominating Committee, with a charge to present a slate of candidates. Replace Copy Machine Mr. Abrahamian explained that since there were a number of problems with the present copier (copies are light , the drum is worn and has exceeded the warranty on it ) a new one was needed. He has priced a smaller, new Savin copier for $2,456 (with a trade-in) . Mr. Silverio moved, seconded by Mr. Vilchinskas and the following was passed unanimously without any negative vote recorded. RESOLVED, That the Executive Director be hereby authorized to purchase a Savin #5015RE Copier from Columbia Business Systems, Inc. (East Hartford) for the bid price of $2,456 .00 including trade-in. Mr. Harvey moved , seconded by Mr. Smith and the following was passed unanimously without any negative vote recorded. RESOLVED, That the meeting adjourn. The meeting adjourned at 9: 45 p.m. RECEIVE_ ? // / 9(,C k_ _ . . r> O N CLERK -5-