1985-08-19 THE MATTABASSETT DISTRICT - AUGUST 19, 1985
The regular monthly meeting of the Board of Directors of the
Mattabassett District was held Monday , August 19, 1985, at the
Administration Building, Cromwell , Connecticut . Present from the
City of New Britain were Directors Frank M. Harvey , Julius J. Kremski ,
Arthur Simonian, Silvio A. Silverio and Vincent Vilchinskas. Present
from the Town of Berlin were Directors Livio J. Dottor and Allen R.
Smith. Present from the Town of Cromwell was Director Peter Cole.
Present were Hanford Langstroth, Metcalf & Eddy ; George Post , Connecti-
cut Bank & Trust ; Gregory Abrahamian, Executive Director;
Christian Bratina, Plant Superintendent .
Director Arthur Simonian arrived late.
Absent were the following: Directors Joseph N. Cambareri , Horace B.
Van Dorn, James F. Jost and David I . Pollowitz. Also absent was
William W. Weber, Esq.
Chairman Kremski called the meeting to order at 7:40 p.m.
A roll call was taken ; a quorum was present .
Minutes - July 15, 1985
Mr. Silverio moved, seconded by Mr. Dottor, and the following was
passed unanimously without any negative vote recorded.
RESOLVED, That the minutes of the July 15, 1985 meeting be accepted
as presented.
Treasurer' s Report
Mr. Abrahamian reviewed the Treasurer' s Report .
Mr. Dotter moved, seconded by Mr. Vilchinskas and the following was
passed unanimously without any negative vote recorded.
RESOLVED, That the Treasurer ' s Report dated July 10, 1985 to
August 14 , 1985 be accepted and placed on file for audit .
Bills to be Authorized for Payment
The regular monthly bills and supplement list as printed were reviewed.
Mr. Vilchinskas moved, Mr. Dottor seconded, and the following was passed
unanimously without any negative vote recorded.
RESOLVED, That the bills in the amount of $114 ,686 .63 be approved.
Capital Project bills in the amount of $94 ,071 . 72 also be
approved. Payrolls for the period July 13 , 1985 through
August 10, 1985 in the amount of $55,847. 22 be approved.
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Minutes - August 19, 1985
Project Report/Bills
Mr. Langstroth reviewed the Project Status Report dated August 12 , 1985.
He stated that the estimated percentage of work done by the contractor
was 3% of the construction effort while approximately 8% of the contract
time had elapsed. Most of the progress being made was in the earth
work category, in addition the contractor expects to start pouring
concrete for the secondary system by late September or October.
Mr. Langstroth reported that a meeting was held with Crouse Combustion
on August 14 , 1985 to discuss the unsatisfactory job progress.
And of major importance was the lack of shop drawings being received,
to date only four submissions have been received .
There will also be another meeting held with Crouse Combustion regarding
the specific milestones to be met such as the belt filter press delivery
and installation, the incineration system and a new roof for the Admin-
istration Building. There was some concern on the proposed equipment
(belt filter press and incinerator) not meeting the specifications even
though Crouse Combustion feels they are equal .
The cash flow was also discussed by Mr. Langstroth who felt that the
first estimate from Crouse for work done through August would be about
$1. 1 - $1 . 2 million . The details will be submitted to the District
with that estimate. A federal payment would be expected on that amount
in October.
Mr. Silverio moved, seconded by Mr. Smith and the following was passed
unanimously without any negative vote recorded.
RESOLVED, That the Project Status Report for the period of
July 5, 1985 through August 9, 1985 be accepted and placed on file.
Berlin Ash Site Project -
Mr. Abrahamian reported that the project has been completed by the
Manafort Brothers and there was an inspection made last week by the DEP,
the consultants and the District . It was also mentioned that there are
three change orders being issued to the State for approval :
1 . Truck Wash Stand $18 , 280
2. Silt Fence 1 , 060
3 . Extension of Observation Well 350
$19,690
Upon the determination of final quantities based on actual measurements,
several items have deceased and the total project cost including all
change orders is estimated to be $405,430.40.
The numerous complaints received by the Mayor of New Britain regarding
the alledged odor from the site was discussed. To avoid further problems
in the future, it was decided that a letter would be sent to the Mayor.
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Minutes - August 19, 1985
It would state that Mr. Abrahamian has checked out the complaints , talked
to the people in the area and has shown them that there are no materials
being delivered as yet and, if anything, the odor is coming from a near-
by dump in the Town of Berlin .
Finance Committee Report -
Mr. Abrahamian reported that the audit for the fiscal year ending
July 31 , 1985 has been completed and will be mailed out to the board
members in a few weeks so that it can be reviewed.
The financing for the project was also discussed. There is $800, 000 in
the construction account and the estimated payment for the middle of
September is $1 . 2 million , Mr. Post is preparing a sale of bonds (bonds
anticipation notes) prior to the September meeting. Chairman Kremski
questioned whether the borrowing would be for the whole project or would
it be spread out . Mr. Post explained that the maximum amount allowed
would approximately be $6 million dollars for a period of one year
because of regulations on arbitrage and also the flow of State and
Federal monies would restrict the borrowing.
Mr. Dotter moved, seconded by Mr. Vilchinskas and the following was passed
unanimously without any negative vote recorded.
RESOLVED, That the Finance Committee Report be accepted and placed
on file.
Engineering Committee -
Treatment and Disposal of Septage
Mr. Silverio reported on the domestic and industrial waste problems
the District is experiencing. Discussion centered around the District
only accepting septage from the constituent communities plus Durham
and Middlefield. In the past , septage had been accepted from other
towns but since the new site was so difficult to acquire and these other
towns were bringing in solid waste which would fill up the site rather
rapidly , it was felt that they should be excluded. Durham and Middlefield
were included because they had previously assisted in disposing of grit
and grease from the District .
Mr. Dotter moved, seconded by Mr. Smith and the following was passed
unanimously without any negative vote recorded .
RESOLVED, That effective October 14 , 1985, domestic and industrial
septage will not be accepted for treatment and land disposal from
any source except the constituent municipalities and the Towns of
Durham and Middlefield, provided a mutually acceptable Agreement is
consumated with the latter two towns.
Agreement with Louis Pepe
Mr. Smith moved , seconded by Mr. Dotter and the following was passed
unanimously without any negative vote recorded.
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Minutes - August 19, 1985
RESOLVED, That the Executive Director acting herein for the
Mattabassett District be hereby authorized to execute an
agreement with Louis R. Pepe, Esq. to represent the District
in the matter of the Mohawk Excavating Co. , Inc. (potential
claim) Ash Haul contract contingent upon the approval of DEP
and EPA.
Fill Permit Bond
The Town of Berlin zoning ordinance requires a performance bond in a
filling operation, the following resolution authorizes the Executive
Director to proceed in obtaining the permit bond for the site in
Berlin .
Mr. Smith moved , seconded by Mr. Cole and the following was passed
unanimously without any negative vote recorded.
RESOLVED, That the Mattabassett District acting herein by its
Executive Director, be authorized to secure a fill permit bond
from the Hartford Insurance Group to satisfy the requirement of
the Town of Berlin with regard to the operation of the landfill
permit and that the Executive Director be authorized to execute
a form identifying the Hartford Group in this matter.
Personnel Committee Report
Mr. Abrahamian reported that the fact-finder' s report was not accepted
by the Union. It will now go to binding arbitration.
Insurance - No report .
Publicity - No report .
Real Estate - No report
Safety and Energy Conservation -
Mr. Bratina reported that they are experiencing a storage problem with
regard to parts, supplies and general inventory. With the expansion
of the plant , many of the buildings are being changed for other services.
The maintenance department was able to get the original capacity
meter-incinerator working. This will give better control , especially
at night , on the condition of the exhaust from the incinerator.
Counsel ' s Report
In Attorney Weber ' s absence , Mr. Abrahamian reported that he (Attorney
Weber) has prepared a rough draft for the Metropolitan District Agree-
ment which is still being reviewed.
Any Other Pertinent Business -
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Minutes - August 19, 1985
Nominating Committee
Mr. Kremski noted that there will be an election of officers and
committees at the next meeting and appointed Mr. Harvey (Chairman) ,
Mr. Smith and Mr. Cole to the Nominating Committee, with a charge to
present a slate of candidates.
Replace Copy Machine
Mr. Abrahamian explained that since there were a number of problems
with the present copier (copies are light , the drum is worn and has
exceeded the warranty on it ) a new one was needed. He has priced a
smaller, new Savin copier for $2,456 (with a trade-in) .
Mr. Silverio moved, seconded by Mr. Vilchinskas and the following was
passed unanimously without any negative vote recorded.
RESOLVED, That the Executive Director be hereby authorized to
purchase a Savin #5015RE Copier from Columbia Business Systems,
Inc. (East Hartford) for the bid price of $2,456 .00 including
trade-in.
Mr. Harvey moved , seconded by Mr. Smith and the following was passed
unanimously without any negative vote recorded.
RESOLVED, That the meeting adjourn.
The meeting adjourned at 9: 45 p.m.
RECEIVE_ ?
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O N CLERK
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