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1983-03-21 ti THE MATTABASSETT DISTRICT -- March 21 , 1983 The regular monthly meeting of the Board of Directors of the Mattabassett District was held Monday , March 21 , 1983, at the Administration Building, Cromwell , Connecticut . Present from the City of New Britain were Directors Daniel J. Egan , Frank M. Harvey, Julius J. Kremski , Arthur Simonian, Silvio A . Silverio and Vincent Vilchinskas. Present from the Town of Berlin were Directors Livio J. Dottor , Allen R. Smith and Horace B. Van Dorn. Present from the Town of Cromwell were Directors Peter Cole and Raymond Johnson. Present were William W. Weber, Counsel ; Gregory Abrahamian , Executive Director; Brian W. Armet , Chief Engineer. Chairman Kremski called the meeting to order at 7 :30 p .m. A roll call was taken; a quorum was present . Minutes - February 14, 1983 Mr. Silverio moved, seconded by Mr. Vilchinskas, and the following was passed unanimously. RESOLVED, That the minutes of the February 14 , 1983 meeting be accepted as presented. Treasurer ' s Report Mr. Johnson reviewed the Treasurer ' s Report . Mr. Egan moved, seconded by Mr. Smith , and the following was passed unanimously. RESOLVED, That the Treasurer' s Report dated February 10, 1983 to March 16, 1983 be accepted and placed on file for audit . Bills To Be Authorized for Payment Mr. Silverio moved, seconded by Mr. Johnson , and the following was passed unanimously. RESOLVED, That the bills in the amount of $133 ,961 . 21 be approved and that the payrolls for the period February 12, 1983 through March 12 , 1983 in the amount of $51 , 394. 24 be approved. Cahn Inc. Report Cahn Inc. did not submit a written report as they were not involved in any project activity. Mr. Abrahamian reported that Mohawk Excavating requested by letter to arbitrate their July 21 , 1982 claim, however, according to the specifications "arbitration of claims is by mutual consent" and since the District has denied the claim there appears to be no merit to arbitrate. This was sent to Mohawk via letter dated March 14, 1983. - 1 -- Minutes-March 21 , 1983 - 2 - Cahn, Inc. Billing Mr. Abrahamian reviewed the bills for the month. Mr. Van Dorn moved, seconded by Mr. Vilchinskas, and the following was passed unanimously. RESOLVED, That the bill for Task Order No. 17 in the amount of $465. 85 be approved for payment pending approval from DEP and EPA and receipt from same. Finance Committee Report Mr. Van Dorn reviewed the budget for the fiscal year July 1 , 1983 to June 30, 1984 and reported that it had been explained at the previous meeting. Mr. Johnson moved, seconded by Mr. Simonian, a roll call vote was taken and all the Directors voted in the affirmative, there was no dissenting votes . RESOLVED, That the budget for the fiscal year July 1 , 1983 to June 30, 1984, in the amount of $2,787, 050 be approved as duly advertised. A financial projection to year end (June 30, 1983) has been prepared and the following accounts will be overextended: 213 Natural Gas) ; 400 (Equipment Maintenance) and the projected deficit is estimated at $15 ,000 approximately. Engineering Committee Report Mr. Silverio reported that the Engineering Committee met to discuss the progress of the temporary waste site, in addition the first phase of the project has been completed (survey, topography) and a portion of Amendment No. 3 (borings) has also been completed. Due to an oversight , the portion of the Agreement identified as Amendment No.2 (design, specifications) was not presented to the Directors, therefore, Mr. Van Dorn moved, seconded by Mr. Silverio, and the following was passed. RESOLVED, That the Chairman of the Board of Directors is hereby authorized to execute Amendment No.2 to the Agreement dated October 4 , 1982 (Temporary Waste Storage Site) with Cardinal Engineering Associates, Inc. in the amount of $9500. - 2 - - J - The Executive Director further reported that the approval to advertise the project for bid has been given in written form by DEP with a condition that the Incinerator portion of the project be bid as add/deduct alternate. It was believed that this condition was made to insure that the District investigate the advantage of the Ingrais Solution for composting dewatered sludge at the Hartford MDC Plant in lieu of Incineration and disposal . However, the data to evaluate the proposal ( Ingrais) has not yet been furnished. It was further reported by the Executive Director that for all future Agreements ( license, Trunk Sewer Connections , etc. ) shall require the applicant to be responsible for financial payments to the District for all legal , engineering, and a supervision factor ( clerical and administrative fee) as the applicant will be the sole party receiving the benefit from the District . In this vein , Mr. Abrahamian has written Konover Associates, requesting reimbursement for Attorney Bernard Gaffney ' s legal fee to the District . The aforementioned shall be included in the pending Agreements with the Town of Cromwell and City of New Britain , both for connections to the Trunk Sewer. Also , to be included in future Agreements shall be, a late payment penalty charge ( 30 days) at the prime rate of interest as published in the Wall Street Journal on the day that the late penalty charge begins. A discussion concerning the meter stations , appurtenances, and housing, both present and future concluded that the facility was the property of the Town/City/contractual entity and that all capital and maintenance charges relating thereto would be their responsibility. However, the District would be empowered to authorize the repairs, etc., that would be required to insure a operable facility. The matter was referred to District Counsel and the Executive Director for the purpose of clarity and further review by the Engineering Committee. Personnel Committee Report Mr. Dottor reported that the Personnel Committee met to discuss the employment Agreement between the District and Attorney William W. Weber. Mr. Silverio moved , seconded by Mr. Dottor , and the following was passed. RESOLVED, That the Executive Director be and is hereby authorized to execute the Employment Agreement for Professional Services between the Mattabassett District and William W. Weber , Esq. , dated March 21 , 1983. Insurance Committee Report - No Report Publicity Committee Report - No Report Real Estate Committee Report - Attorney Weber reported that he filed an appearance with the Superior Court as the District ' s Attorney with regard to the Arrigoni condemnation. - 3 - ` . - 4 - Safety and Energy Conservation Committee Report Mr. Van Dorn informed the Directors that a committee meeting with Mr. Harvey and the staff was held on March 9, 1983, to explore the cause for the very high gas consumption during the last 4 months. It was concluded that the Incinerator was in need of emergency repairs, as was ascertained by Mr. R. Buell ( Incinerator Specialist-Metcalf and Eddy, Inc. ) namely; a defective spin damper, and the malfunction of the draft gauges. Mr. Armet has notified a firm that is capable of performing the repairs in a timely fashion and it is expected that this repair work will begin next week. Mr. Van Dorn moved, seconded by Mr . Silverio and the following was passed. RESOLVED , That the Executive Director be and is hereby authorized to contract with a qualified firm capable of performing the recommended repairs to the Incinerator as recommended by Metcalf & Eddy, Inc. , at a cost not to exceed $10,000 . It was suggested to request Metcalf & Eddy , Inc. to study the alternate use of oil as a fuel for the Incinerator and heating plant for the new facility. Mr. Armet was requested to report on the update of the start-up procedures for the emergency generator. He stated that it has been completed and is in the process of being typed. Any Other Pertinent Business A trip to inspect the Fall River, Massachusetts treatment plant was made by a few Directors. This plant was recently up-graded from a primary to activated sludge and is very similar to the activity that will take place here. Also, some of the equipment and process will be utilized at this plant . The next day, the facilities at Metcalf & Eddy ' s office were toured and their services regarding plant reports , preventive maintenance , snare parts, inventory control was fully explained. Mr. Abrahamian reported that a plant tour was conducted for the members of the Inland-Wetland; Zoning; and Water-Sewer Commission of the Town of Berlin , representing the District were Messrs. Dottor, Smith , Van Dorn, H. Wilbur and G. Abrahamian. Samples of the waste that arrived to the !dant via the Trunk Sewer to the final process ( incinerated ash) in all its stages was reviewed and explained. The general opinion of those present was that the Incinerated ash and GGSS (properly handled) was not environmentally adverse to the Berlin site and a feeling of District support was felt . Mr. Egan moved, seconded by Mr. Van Dorn, and the following was passed unanimously. RESOLVED, That the meeting adjourn . The meeting adjourned at 9:20 p.m. The next regular meeting of the Board of Directors of the Mattabassett District will be held on April 18 , 1983. - 4 -