1986-08-12 DTI
MINUTES nO
Berlin-Peck Memorial Library Board
August 12 , 1986 OD
Members Present : Elizabeth Baldyga, Paula Alkas , Rosalie Punkunus,
Joseph Pohlmann, Peter Rosso, David Borthwick, Paul Czepiga,
Judith Lindgren
Member Absent: Mary Carey
Others Present: Mayor Thomas W. Ward, Jr. , Mrs. Blanche Delaney,
Mrs. Cathy Nelson, Mrs . Joanne G. Ward
Following election of officers, Mayor Ward gave the new Board
members an overview of the progress towards a new library and
some of the tasks of this Board. He requested the following
motions be made to carry on matters already in progress:
On Motion by Mr. Pohlmann, seconded by Mr. Rosso, it was Voted
to authorize the Kensington Library Society to conduct a Building
Fund Drive through the Neighborhood Assistance Act and private
contributions. MOTION CARRIED
On Motion by Mr. Rosso, seconded by Mr. Borthwick, it was Voted
to authorize the Librarian, through the Berlin-Peck Memorial
Library Board, to formally apply for a State grant. MOTION CARRIED
Mayor Ward suggested the Society not apply to the Marjorie Moore
Foundation at this point in time. Mrs. Delaney pointed out the
Foundation had promised $50,000 . 00 if the Town took over the
Library. The Foundation could be approached each year for a donation.
Mayor Ward advised that the Finance Director, Gary Clinton, is
breaking down the total number of dollars budgeted for the Peck
Library into accounts for personnel, supplies, postage, etc. and
should have it completed by next week. If anyone has any expenses,
he should complete a Voucher to turn into the Finance Department
for reimbursement.
In discussing the tasks facing the new Board, he said the Board
must first determine where the new library should be located.
He noted if the Town Hall site is chosen, he would like to see two
25 person rooms which could be used for meetings by other Town
boards and commissions. The Town Hall is becoming tight for space,
especially for storage.
Mr. Borthwick pointed out committee rooms were considered and in
the plans drawn up previously.
Mrs. Delaney showed the Board members the printed folder that
had gone out with letters to corporations asking for donations .
The folder will need a few changes before it can be used in the
mailing and the Society will need funds to have it reprinted.
Mayor Ward advised that James D'Errico, Purchasing Agent, be
-2- August 12 , 1986
contacted for Purchase Orders.
Mayor Ward advised they do not yet know who will be maintaining
the building, therefore, the person now doing the job should
continue.
Mrs. Delaney stated their goal in the Building Fund Drive is
$250 , 000 . Mayor Ward said any private contributions may be
deposited by the Finance Director in a special account. To
receive tax credit, the minimum contribution from a corporation
under the Neighborhood Assistance Act is $250. 00. Mr. Rosso
asked for a synopsis of the Act and the Mayor said he would
have something by the next meeting.
Mr. Czepiga asked if there was a list of sites or a map available
of areas which may be considered as a possible site for the
library. The Mayor said there is a map which he just recently
gave to Deputy Mayor James McNair to review areas where a Community
Center may be suitable and he will have it for our next meeting.
It was suggested the Board members tour the sites that were proposed
previously. Mr. Borthwick asked if the Community Center will vacate
the building they are now occupying. Mayor Ward said they will
make some decision probably within the week. They are talking
about a joint meeting with the Library Board.
Mrs. Delaney said we have two weeks to get the construction grant
into the State. Mayor Ward said he would work with Eugene Devlin,
Librarian, to complete it.
As a point of information, the Mayor said when a Statement of Need
is prepared, it is presented to the Public Building Commission.
The Commission will ask for a liason member to be appointed.
The Mayor said he just received the latest proposed population
figures and would make copies available. Mr. Borthwick said
they had projected a population of 18 ,000.
It was the general consensus to meet every Tuesday evening at 7 : 30 p.m.
until at least the end of this year. The next meeting will be held
at the Peck Library on Peck STreet to allow members to view the
facility and subsequent meetings will be at the Town Hall, unless
otherwise noted.
Mayor Ward said with great expectation, one year from now we will
meet in the new Library.
There being no further business, the meeting was adjourned at 8 : 20
Respectfully su/mitted,
dith M. Lin.gre,
. -cretary