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1987-02-17 MINUTES Berlin-Peck Memorial Library February 17 , 1987 Members Present : Elizabeth Baldyga , Rosalie Punkunus, Joseph Pohlmann, Mary Carey, David Borthwick, Peter Rosso, Paula Alkas , Judith Lindgren Member Absent : Paul Czepiga Others Present : Blanche Delaney, Cathy Nelson, Eugene Devlin, Jeannine Sevigny The Meeting was called to order at 7 : 15 P.M. by Chairman Baldyga . On Mucioii by Mr. Borthwick, .euonded by Mrs . Carey, it was VOTED to approve the minutes of the January 29 , 1987 meeting MGCTON CAttRIED. Mrs . Delaney distributed copies of a letter she wrote to the Aetna Grants Committee with a copy of her notes taken during their joint meeting on February 9, 1987 concerning the proposed public computer room in the new library and what part the Aetna will play in providing assistance with this room. Mrs . Baldyga informed the members on the call for the Town Meeting scheduled for this evening is a request from the Public Building Commission for $30 , 000 for preliminary plans for the proposed new library. When these funds are approved, we should be informed of the Commission ' s choice of an architect for this project and we can then schedule a meeting to discuss our plans . Mrs. Baldyga directed the members to review the Statement of Need submitted with the Grant applications to determine what suggestions, changes, additions or deletions they may have and we shall plan to amend the Statement at our next meeting. Some of the items not included in the Statement of Need are the computer room, below grade storage and small study rooms. Mr. Pohlmann suggested we follow closely the Newington library project as we may be able to avoid some of their pitfalls and learn by some of the situations they have encountered. Mrs. Nelson said the Newington people recommend highly the interior designer they have as she has been as asset to their project . The Board expressed an interest in determining what her fee would be and what services it would include. Mrs . -Carey asked if the members had-considered tt e -rrstraIlation of an elevator as was suggested to us previously in place of a dumb waiter to deliver books to the below grade storage area. This storage area should be for obsolete books, rare books , magazines , books for the book sale, etc. We should have a more easily accessible storage area upstairs . The present library has a dumb waiter. Why do we need an elevator for use about two times a month. Mr. Borthwick asked if we had discussed giving up having a room added on the main Berlin-Peck Memorial Library February 17, 1987 floor for storage. The members agreed there should definitely be storage on the main floor. Mrs. Baldyga reminded the Board to be prepared to revise the Statement of Need at our next meeting. Also, we will hold election of officers . There being no further business, it was moved by Mr. Rosso, seconded by Mrs. Carey to adjourn the meeting at 7 : 30 P.M. The Board members left to attend the Town Meeting to vote on the funds for preliminary plans. Respectfully submitted, ,te udith M. Li#idg en ecretary GC r . —n ;-n co= rn cv m ;-n r"'- N ` n�yw r 9.