03/14/1990 MINUTES
BERLIN-PECK MEMORIAL LIBRARY
March 14, 1990
Members Present: Blanche Delaney, David Borthwick, Barton
Bovee, Frances Brautigam, Pat Heavren, Thomas
Menditto, Mark Russak
Members Absent: Paul Czepiga, Rosalie Punkunus
Others Present: Eugene Devlin, Cathy Nelson
Chairman Delaney called the meeting to order at 7pm.
MINUTES
Motion was made by David Borthwick, seconded by Barton Bovee to approve
the February 14, 1990 minutes as submitted, passed unanimously.
FINANCIAL REPORTS
Eugene Devlin submitted his Financial Report dated 3/6/90. Highlights
were use of the meeting room; discussion of Red Cross Blood Drive;
Yankee Peddler Day; handicapped volunteer; CT Library Association
Potluck Dinner; Budget Recap; Video/Quilting Program; and discussion of
use of the meeting room for a sports banquet. Chairman Delaney and Pat
Heavren voiced their concerns about a possible blood drive. This item
will be researched further by Eugene Devlin as well as the sports
banquet.
Cathy Nelson submitted her Financial Report dated 3/1/90. Highlights
were new book lists; computer programs and increased circulation
statistics.
PUBLIC PRESENTATION TO BOARD
Chairman Delaney read a letter dated March 2, 1990 from Phyllis Masse
of 292 Middletown Road, Berlin concerning return of a VCR tape
(returned by a friend for her) to the library's bookdrop. After a
lengthy discussion, Frances Brautigam motioned t deny Mrseconded. hylis Pat
Masse's request and that she (Mrs. Masse) pay the fine,
Heavren. Discussion-Bart Bovee said he thought the motion should
contain more information. Frances Brautigam moved to withdraw her
original motion, seconded by Pat Heavren, passed unanimously. Bart
Bovee moved to deny Mrs. Masse's request to waive the fee for return of
a VCR tape to the bookdrop only slot of the library and that a letter
be written informing Mrs. Masse that the fine be paid, seconded by
David Borthwick, passed unanimously.
Friends-Cathy Nelson summarized the last Friends' meeting as follows:
there are 55 members. April the Mayor will write a proclamation
concerning membership cards for the Friends of the library. The book
sale date has changed to April 26, 27 and 28, 1990 (Thursday-Saturday)
with the request to sell coffee and doughnuts in the basement in
conjunction with the sale. Under Programs on June 2 (?) a Family
Program and October 20 (?) an Author Luncheon. The author being
considered will be discussing the Myth of Aging. The next meeting of
the Friends will be April 3, 1990 at 7pm.
CHAIRMAN'S REPORT
Chairman Delaney discussed the Budget Hearing scheduled for March 27th
at McGee School and asked that all Board members try to attend.
Chairman Delaney also told the Board about the Tour given to Town Hall
employees.
SUB-COMMITTEE REPORTS
Building Committee Report - David Borthwick said that the following
items still needed work: dry wall repair in the Children's Department
done improperly and replanting outside.
Budget & Finance - Cathy Nelson outlined a proposal for new staff.
Personnel Committee & Friends - Chairman Delaney read a memorandum
dated February 21, 1990 (subject: Library Survey) from the Mayor
concerning additional personnel.
Policy & By-Laws - Chairman Delaney read a letter dated February 23,
1990 (subject: Treatment of earmarked monetary gifts) from Corporation
Counsel, Tim Sullivan. This letter will be an Addendum to the Gifts
and Loan Policy. The Board discussed the following policies for
adoption/changes:
Materials Selection Policy Statement-General Principles-After a short
discussion, motion was made by Bart Bovee, seconded by Thomas Menditto
to approve the Materials Selection Policy Statement-General Principles
dated rev. 1-9-90 as follows: page 2 fourth line change Quantity to
Quality, page 2 third paragraph from end". . . .Infotrac or is (change is
to in) and punctuate properly, passed unanimously.
Library Disaster Procedures-No motion made. This section will go back
to Sub-Committee for revisions.
Closing Policy-After a short discussion, motion was made by Bart Bovee,
seconded by David Borthwick to approve the Closing Policy (with proper
punctuation) dated revised 1-9-90, passed unanimously.
Confidentiality-After a short discussion, motion was made by Frances
Brautigam, seconded by Bart Bovee to approve the Policy Statement on
Confidentiality of Library Records dated revised 1-9-90 (with proper
punctuation) , passed unanimously.
The Emergency Telephone List was discussed.
Weeding Policy-After a short discussion, motion was made by David
Borthwick, seconded by Chairman Blanche Delaney to amend the Weeding
Policy, paragraph 2 changing the word discarding books to removing
books from the collection (dated revised 1-9-90) , passed unanimously.
Gifts and Loans Policy-After a short discussion, motion was made by
Frances Brautigam, seconded by Bart Bovee to approve the Gifts and
Loans Policy (with proper punctuation) dated revised 1-9-90, passed
unanimously.
Motion was made by David Borthwick, seconded by Pat Heavren to table
the Policies for Meeting Rooms and Basement Storage until the next
Board meeting, passed unanimously.
Cathy Nelson handed out a Policies Table of Contents listing approval
dates.
COMMUNICATIONS
Chairman Delaney discussed the following: a memorandum dated March 8,
1990 (Ten Year Plan) from the Mayor; letter to Eugene Devlin dated
March 12, 1990 from Mrs. Diane Funk, President of the Junior Woman's
Club of Berlin concerning a donation of $100 check to purchase books
for the adult section of our new library; a memorandum dated March 5,
1990 (Note of Appreciation) to the Mayor from Chairman Delaney and a
memorandum to Eugene Devlin dated March 7, 1990 (Revenue Schedule
Revisions) from Gail Erickson, Accountant for the Finance Department.
Chairman Delaney referred the March 8, 1990 memorandum, concerning the
Ten Year Plan from the Mayor, to the Budget and Finance Sub-Committee
for discussion.
UNFINISHED BUSINESS = rim
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ADJOURNMENT
Motion was made by David Borthwick, seconded by Bart Boyce to adjourn
the meeting at 9:35pm, passed unanimously.
Respectfullyo submitted,
01
• Ann Sevigny
'ecording Secretary
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