06/10/1992 MINUTES
BERLIN-PECK MEMORIAL LIBRARY
June 10, 1992
Members Present: David Borthwick, Frances Brautigam, Blanche
Delaney, Rosalie Punkunus, Frederick Riggs
Members Absent: Patricia Heavren, Thomas Menditto, Nunzio Rosso
Mark Russak (all excused)
Others Present: Eugene Devlin, Cathy Nelson
Chairman Borthwick called the meeting to order at 7: 15pm.
MINUTES
Motion was made by Blanche Delaney, seconded by Frances Brautigam to
amend page 4 of the May 13, 1992 minutes as follows: Director's Goals
to read "Update of training process/progress to be at the June
Library Board Meeting", passed unanimously.
PUBLIC PRESENTATION TO BOARD
None.
FINANCIAL REPORTS
Eugene Devlin submitted his Financial Reports dated 6/1/92. Highlights
were statistics; timer units being considered for air condition in the
Library Board and Blanche Johnson Delaney Meeting Rooms; REQUEST
System-Barbara Bak is reviewing/getting quotes for the equipment for
CARL; children throwing stones at the library-police were notified and
purchase order process.
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Cathy Nelson submitted her Financial Report dated 6/1/92. Highlights
were Kensington Fire District Meeting and statistics are already higher
than last year.
CHAIRMAN'S REPORT
Chairman Borthwick mentioned several concerns that came to his
attention during the month: 1) after hours adjustments to the meeting
room furniture (moving of furniture after hours) Eugene Devlin will
talk to Dick Russell about this; 2) air conditioning system (revamping
of system) ; 3) parking lot lighting; 4) water in the basement; 5)
cleaning of gutters; 6) special thank you to the Town Crew for
plantings to beautify the outside of the library as well as weeding
done; 7) location of Marjorie Moore painting in the library on the wall
across from the black boards and 8) returning of forms for use of the
Board/Meeting Room and setting up of a follow up system to make sure
forms are returned.
SUB-COMMITTEE REPORTS
Budget & Finance Committee Report - None.
Personnel Committee Report - Rosalie Punkunus said there was nothing to
report.
Policy and By-Laws Committee Report - Blanche Delaney said she will
send a list of the items that need her subcommittee's work prior to a
meeting.
Friend's Committee Report - Frances Brautigam said the book sale made
$1,100. Chairman Borthwick said he had heard feedback from individuals
that would like to see more support of library employees/Board members
in conjunction with the Friend's functions such as the book sale, etc.
COMMUNICATIONS
Chairman Borthwick discussed the following:
1) Memorandum to Department Heads, Chairmen of Boards & Commissions
from Gary S. Clinton, Finance Director dated June 4, 1992 concerning
the 1991/92 and 1992/93 Fiscal Year Transaction listing schedules to be
followed.
2) Thank You Letter to Mrs. Lois B. Wardner from Chairman Borthwick
dated May 27, 1992 concerning her retirement from the library.
3) Letter to Edie L. Franzi, Principal of Griswold School from Chairman
Borthwick dated May 27, 1992 concerning storage of approximately twenty
library carts in the basement of the library.
4) Letter to John Miller, of Town of Berlin Awards Committee, from
Eugene Devlin dated May 28, 1992 concerning Andrew Fal.
5) Memorandum to Eugene Devlin from Mayor Robert J. Peters dated May
4 26, 1992 concerning the Annual Picnic scheduled for August 11, 1992
(rain date August 12, 1992) .
6) Thank You Letter from Lois Wardner for begonia plant.
7) Letter from Mrs. Buffalos, Clockshop Drive regarding a book not
found in the library after other items were returned. Cathy Nelson
will draft a letter to Mrs. Buffalos concerning the procedures to be
followed with the lost book.
8) Marjorie Moore Grant request, for their July meeting, submitted by
Cathy Nelson for the Board's information.
UNFINISHED BUSINESS
Library Survey Results-After a short discussion concerning the results
of the survey, Eugene Devlin said he would address the issues that can
be improved in writing and post the answers on the bulletin board as
well as discuss the survey at the next Staff Meeting.
Cathy Nelson left the meeting at 8:25pm.
Director's Goals-Goal #1 change due date to September meeting since the
Board will not be meeting in August.
Goal # 2-Rosalie Punkunus said she liked the Librarian's Report
photocopied double-sided.
Goal # 3-Local History Room Policies-Eugene Devlin handed out the Local
history room policies Approved February 14, 1990. After corrections to
minor typographical errors, the Board voted to Pass Eugene Devlin on
Goal #3.
Goal # 5-Change the MacIntosh Computer to the Apple Computer for
training purposes.
NEW BUSINESS
Frederick Riggs asked what happens to the books left over from the
Friend's book sale? Frances Brautigam said that the books will be
weeded again by volunteers.
ADJOURNMENT
Motion was made by Rosalie Punkunus, seconded by Frances Brautigam to
adjourn the meeting at 8:55pm, passed unanimously.
Respectfully submitted,
Jan- Ann Sevigny
Re .rding Secretary
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