2013-02-27bud
Budget Meeting – 2/27/2013
TOWN OF BERLIN
BUDGET COMMITTEE MEETING
REGULAR MEETING
Wednesday, February 27, 2013 @ 6:00 p.m.
Board of Education Conference Room
A.CALL TO ORDER
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Those in attendance were: Councilor David Evans (6:06 p.m.)
Councilor Margaret Morelli
Chairman William Rasmussen, Jr.
Councilor Rachel Rochette
Mayor Adam Salina
Councilor William Watson, III
Absent: Councilor Eric Buhrendorf
Also in attendance: Town Manager Denise McNair
Finance Director Jim Wren
D.DISCUSSION ON DEPARTMENT BUDGETS:
1.Fire Marshal #1534
Fire Marshal Steve Waznia presented the Fire Marshal budget.
EOC Phone System - #53899
$7,200 – This account provides for the monthly phone charges for 15
dedicated lines at the Emergency Operations Center at $600 per month.
They have increased their phone lines from 2 to 15 lines.
Councilor Rochette inquired if there will be increases in the Phone Systems
for other departments.
Town Manager McNair stated that the new Phone System is being installed
throughout the Town buildings but not the schools. The funds for the new
system are in the Disaster Recovery Bond. We should see some savings with
the new Phone System.
1/11
Budget Meeting – 2/27/2013
2.Conservation Commission #1018
Michael DeLorenzo, Chairman of the Conservation Commission presented his
budget.
Public Education #53440
$3,000 – Updating trail maps for inclusion into trail guides, natural resource
inventories of town open space and historical information for use with trail
guides. Continue trail mapping updates including GPS waypoints, trail hike
distances and level of difficulty for these hikes. They are working on the
expansion of Open Space Gateway signage as well as footpath signage at
town open space access points. They are continuing to add open space areas
for the town.
Mayor Salina stated that the Conservation Commission has done an
outstanding job especially with all the open space areas that the Town has
acquired over the past few years.
3.Planning & Building #1014, Planning & Zoning Commission #1015,
Zoning Board of Appeals #1016
Hellyn Riggins, Director of Development Services presented the Planning &
Zoning and Building Department budgets.
Professional Development # 53916
$800 – New England Conference – important conference – must attend for
recertification
$700 – Conference for Building Official – continue education credits
$160 – Learning workshops by CAZEO – Attended by Zoning Enforcement
Officer
$100 – Land Use Law Class – Every year the laws change – classes are very
helpful
Organizational Fees #53944
$11,941 – Maintain credentials for Director and Building Inspector – CCRPA
Conference $10,736
Maintenance #53245
$3,300 – Set fee for Building Permit software
Mid-Managers Personnel # 51125
Town Manager McNair stated that there is a reduction in this line item due to
a retirement – new position will have fewer hours
2/11
Budget Meeting – 2/27/2013
Planning & Zoning Commission #1015
Hellyn Riggins, Director of Development Services presented the Planning and
Zoning Commission budget.
Supplies #53201
$150 – slight in crease – offset by reduction in Planning & Zoning Dept.
supply account
Professional Development # 53916
$336 requested- reduced to $210 by Town Manager – funds to attend basic
conferences
Organizational Fees #53944
$115 - CT Federation of Planning and Zoning Agencies – good resource for
Land Use information
Zoning Board of Appeals #1016
Hellyn Riggins, Director of Development presented the Zoning Board of
Appeals budget.
Commission Secretaries #51305
$1,300 – Currently looking for new commission secretary
Supplies #53201
$150 – slight increase – offset by reduction in Planning & Zoning Dept.
supply account
Professional Development #53916
$210 – Yearly Land Use Workshop
Organizational Fees #53944
$115 – CT Federation of Planning and Zoning Agencies
4.Historic District #1024
Hellyn Riggins presented the Historic District Commission budget.
Commission Secretaries #51305
$1,275 – reduction of $100 – one less meeting
Professional Development #53916
$50 – Historic Conference
Promotion #53921
3/11
Budget Meeting – 2/27/2013
$100 – Communication/Promotional packages for new Historic District
homeowners
Organizational Fees #53944
$100 – CT Historic Preservation Society membership
5.Technology Dept. #0503
Barbara Sagan, IT Director presented the Technology Department budget.
Supplies #53201
$100 – supplies for two IT offices
Materials #53211
$2,000 – Funds for replacement materials for the hardware peripherals in the
IT Dept.
Maintenance #53245
$15,000 – Unanticipated replacement and purchases of ongoing equipment
and software
Contractual Services #53814
$20,400 – Contractual costs for ESRI software and the Town’s share for
Fibertech WAN maintenance
GIS Programming #53821
$0 – This account has been reduced to $0 – work is being done by the
Engineering Department
Councilor Rochette inquired if the $15,000 budgeted for the maintenance
account is what is usually needed for that line item.
Barbara Sagan stated that it has been going down yearly due to the ongoing
purchasing of new computers with extended warranties. They have also
completed their Virtualization and no longer have maintenance on the server
since it will be under warranty.
6.Library #2544
Joanne Clark and Alecia Freitchey presented the East Berlin Library budget.
Joanne Clark explained that they serve a lot of people at the East Berlin
Library that are unable to get to the Berlin Peck Memorial Library. They have
fifteen new patrons since last May and they would be very happy to receive
the $3,500 grant to purchase new books.
4/11
Budget Meeting – 2/27/2013
Alecia Freitchey stated that they do obtain books from tag sales for the library.
They have started keeping track of the number of patrons they serve yearly
and the count since May is 720 people during the day, 457 at night and 1,150
to date.
Joanne Clark stated that the library is open 8 hours a week and they try to stay
current with new books.
Mayor Salina stated that it is a unique service that the East Berlin Library
provides to the residents.
7.Mobile Home Park #2541
Town Manager McNair presented the Mobile Home Park budget.
Water & Sewer #53917
$7,400 – The Town pays for the water and sewer charges for the Mobile
Home Park residents. There are sixteen units; the house that is located on the
property is in very bad shape.
8. Community Services #3055
Doug Truitt, Assistant Community Services Director/Youth Services
Coordinator and Tina Doyle, Senior Center Director presented the Community
Services budget.
Supplies #53201
$800 – office and program supplies
Operating Materials #53219
$2,000 – Senior Center – purchase food items, entertainment expenses,
speakers and program events
Welfare #53412
$2,000 – Direct Social Services to residents who are not eligible for State or
Federal Programs.
Grant to Friendship Center/NB #53422
$0 – This item has been removed from the budget.
Local Prevention Council Grant #53437
$3,300 – Town’s share -Grant is received from the Community Mental Health
Affiliates Substance Abuse Action Council and administered by the Youth
Services Division.
5/11
Budget Meeting – 2/27/2013
Youth Grant - #53462
$13,000 – Town’s match of the State of CT Department of Education Grant
$1,000 used for the commission secretary
Professional Development #53916
$325 – CT Association of Senior Center Personnel Conference and
miscellaneous state or local conferences/classes for Commission for the Aging
Cable Television #53942
$576 – Basic cable for Senior Center
Organizational Fees #53944
$1,590 – Substance Abuse Action Council annual support
Training #53945
$100 – Senior Bus Drivers to cover CDL and Passenger Endorsement
(required)
DSL Service #53952
$1,080 – Public computer at Senior Center and Senior Center fax line
Blue Collar Personnel #51135
Additional funds for a 15-hour work week for an additional Senior Center Bus
driver – increase in bus riders – this will supplement the State of CT Dept. of
Transportation Extra Driver Grant that has been reduced by the State – the
number of wheelchair riders has also increased
Doug Truitt stated that another factor for the increase in riders is that the
Nurses Aides and Home Companions are no longer allowed to transport
patients. Other organizations have also eliminated this service such as the
Red Cross.
Tina Doyle added that there are more people who have their parents living at
home with them that are using the service.
Town Manager McNair stated that they are now housing the senior buses at
the Town Garage complex which is located closer to the senior housing
residences.
Councilor Evans inquired if there are any funds in this account associated with
the Food Bank.
Doug Truitt replied that the Food Bank is supported by donations and grants
and the usage on the Food Bank has been steadily rising. Some of the local
businesses and churches make donations to the Food Bank. They have great
support from volunteers for the Food Bank services.
6/11
Budget Meeting – 2/27/2013
Doug Truitt also gave an overview on the eviction process and explained the
services they have to offer for those being evicted.
Commission for Persons with Disabilities #1026
Doug Truitt presented the Commission for Persons with Disabilities budget.
He stated that the budget is level with last year’s budget.
9.Library Department #2544
Helen Aveline, Library Director presented the Library budget. She stated that
they are doing a lot of things to help save money by cooperating regionally
with consortiums and neighboring libraries.
The operating income for the Berlin-Peck Memorial Library was $985,773 in
fiscal year 2012. Only 1.4% of town tax revenue goes to support the public
library and town tax support totaled $48.86 per town resident, which is on the
low side for state average.
Wages – Salaries
Helen Aveline stated that due to some retirements she was able to move
people around. They are also asking to be open in July and August for the
entire day. They are currently open from 10:00 a.m. to 1:00 p.m. during the
summer and would like to be open from 10:00 a.m. to 4:00 p.m. all year
round.
Supplies #53201
Requesting a 9% increase – were cut last year - the cost of supplies are
constantly all going up.
Equipment #53208
$1,000 requested – reduced to $500 by Town Manager– Many of the
Library’s wooden chairs have been broken this year.
Maintenance #53245
$4,000 – funds are used to keep over 30 computers up and running
Books/Periodicals #53300
$94,500 – Requesting increase due to the tremendous rise in the circulation of
e-books; still buying multiple formats – they also purchase a variety of
magazines out of this account
Audio/Video Materials #53301
$11,967 – Circulation is still high on DVD’s
7/11
Budget Meeting – 2/27/2013
Databases #53302
$8,000 requested – reduced to $6,000 by Town Manager – allows them to
purchases other databases from iConn – this amount is on the low side
compared to other towns
Data Services #53304
$38,950 – Library connection fees of $34,197; cataloging expenses $732;
audio books $1,736; computer management system $806
Programs & Activities #53400
$1,000 – Program and activities for children, teens and adults
Copiers #53903
$2,060 – Finance Director Jim Wren stated that the contract with
Konica/Minolta will be up this year and he will be looking at some State
contracts and there should be some cost savings.
Professional Development #53916
$920 – Send professional staff to the CT Library Association Conference
Organizational Fees #53944
$1,000 – Dues for CT Library Consortium – CT Library Association
Grant to Berlin Library #53420
$3,500 – Reduced to $0 by Town Manager
Grant to East Berlin Library #53421
$3,500 – Reduced to $0 by Town Manager
Councilor Rochette inquired if the purchase of books and periodical is done in
conjunction with the schools.
Helen Aveline stated that the schools have a small budget for library books
and they do not coordinate their purchases with the schools.
10.Fire Departments #1531
Fire Chief Mark Lewandowski presented a PowerPoint presentation (attached
to original minutes) of the Fire Department budgets. Also present Fire Chief
Keith Morton, Fire Chief Brian Chapman, Asst. Fire Chief Ray Pons, and
Asst. Fire Chief Joseph Bajorski.
Fire Chief Lewandowski stated that the Board of Fire Chiefs had set goals for
2012/2013. Some of the goals were to work on the Officer’s group of
standard operating procedures, improvement and retention, public information
officer committee, information technology, and public education.
8/11
Budget Meeting – 2/27/2013
Standard Operating Procedures:
o
The Officer’s group began meeting monthly to work on the
standard operating guidelines. They are making progress and Asst.
Fire Chief Pons is the mediator between the Officers and the Fire
Chiefs.
Improvement and Retention:
o
Aggressively starting marketing in the newspaper for volunteer
firefighters – costs for new firefighters
Public Education:
o
Smoke and CO detector programs – hold a fundraisers to raise
money to purchase the detectors and give them to some
homeowners
Public Information Officer Committee:
o
Disseminate information to the public
Information/Technology:
o
Looking at ways to take existing technology and making it better
for communication
Presented overview of number of calls
Manpower – 128 members
Pay per Call – averaging $13,000 payouts per month – budgeted
$156,000
Responses – approximately 11 members per response
Cadets do not get paid until training is complete
Protective Clothing #53216
$84,000 requested – reduced to $68,000 by Town Manager
Fire Chief Lewandowski stated that the two most costly parts of the Fire
Departments are the firefighter training and the protective clothing. He gave an
overview of the firefighter turn out gear as follows: Helmets, protective hoods,
coats, pants, boots, harness, gloves, and masks. He explained the excessive wear
and tear on the firefighter gear and the importance of replacing worn gear. On
average they have a lifespan of 10 years on the use of the fire gear.
In order to help reduce the costs they are now looking at outfitting 25 percent of
their volunteers on a rotating basis.
Training #53945
$28,000 requested – reduced to $24,000 by Town Manager
Fire Chief Lewandowski explained that the cost of training has gone up. The
State is not receiving the funds from the Federal Government and in turn they are
not subsidizing the towns. He stated that it is approximately $1,000 per person
for firefighting training.
9/11
Budget Meeting – 2/27/2013
Public Education #53440
$1,000 requested – reduced to $0 by Town Manager
Recruitment #53926
$1,000 requested – reduced to $0 by Town Manager – this account would be used
to print materials such as hand-outs, posters, etc.
Lastly, he stated that they are working on Office Succession Planning. They need
to train the younger firefighters coming in and hopefully they will have the same
desire that the current and past firefighters had to move up into the ranks.
Councilor Rochette inquired if there is an optimal number for firefighters they
should have from a cost effective standpoint.
Fire Chief Lewandowski stated that it is difficult to determine; they have 75% of
their firefighters unavailable during the day due to their jobs. He explained that
when there is a structure fire there should be at least 12 firefighters there.
Fire Chief Morton stated that putting a cap of the number of firefighters does save
money put it also limits the number of firefighters that would be able to respond
to a fire; it also cuts down on your pool for successor officers.
Councilor Evans inquired if they use the firefighter gear from one fire department
to another.
Fire Chief Lewandowski stated that they do swap out the firefighter gear from one
department to the other.
Asst. Fire Chief Pons added that the firefighters’ gear has to be incompliance with
the required 10-year lifespan.
Mayor Salina inquired if they would still be able to operate their departments
properly with the cuts made by the Town Manager.
Fire Chief Lewandowski replied that they could get by with the cuts as long as
they do not get hit with a lot more calls as they have had in the past.
Chairman Rasmussen, Jr. inquired about the $35,000 for the Micro Wave System.
Fire Chief Lewandowski explained that the problem with their radios is that there
are still dead spots in our community and this Micro Wave System would
eliminate the dead spots. This is the first of four installment payments.
Councilor Evans inquired if this could be phased out for more than four years.
Fire Chief Lewandowski stated that it may be possible. They are no longer
receiving the federal grants as they have in the past.
10/11
Budget Meeting – 2/27/2013
Finance Director Wren stated that they may be able to receive funds from the
State for this system; they will revisit this item.
Chairman Rasmussen, Jr. thanked the Fire Chiefs for their presentation on the Fire
Department budgets.
E. ADJOURNMENT
Mayor Salina moved to adjourn the meeting at 8:27 p.m.
Seconded by Councilor Watson, III.
Those voting in favor were: Councilor Evans, Councilor Morelli,
Councilor Rochette, Mayor Salina,
Chairman Rasmussen, Jr.
Vote being 6-0. (MOTION CARRIED)
Submitted,
Kathryn J. Wall ______________________________
Clerk of the Meeting Chairman William Rasmussen, Jr.
11/11
Town of Berlin
DOT Extra Driver $
Grant
Compared ta
Regular Sr Ctr
Bus Usage
By SFY
A B C D E F G H I 1 K L M N 0 P Q
7
8
State fiscal
Year
Amount ot
Grant
Miles
Traveled
Vehicle
Hours
One Way
Trips
Under 60
Disabled
Over 60
Disabled Srs
over
60 Annual
Clients
Served
Comments SR BUS
Miles
Traveled STR BUS
Vehicle
Hours
One Way Trips
SR BUS Under
60Disabled
SR BUS Over
60Disabled
SR BUS Srs
over60
SR BUS Annual
ClientsSeroed
9
2011
$21,567.00
12940
1094
2102
15
23
128
166 Fewer unduplicated riders and
fewerweekendtrips.
11123
1134
2182
13
26
97
136
10
2012
$22,87115
16105
1381
3114
16
27
156
199 Grantincreased dueto 2010
Census increase but grant cut
25 ~a
13713
1352
2811
12
32
116
160
11 2013~thru •
12/31/2012)
$22,871,25
7782
663
1692
7
21
50
78
Grantcutby25%
8327
903
2033
15
28
58
101
12
13
14 TOTALS $176,944.50 73316 5906 14058 70 146 1D15 1231
15 ,
-
i5 -. . . __ _
_ _-- . -- - -- _ _ _ __ _ _._ _ __
NOTES: Only Mileage and Vehicle Hours are available far SFY's 2007 & 2008
n - - _. -- -- -- -- __ _
SFY's 2009, 2010 and lst Qtr 2011 were not kept as Bus stats were not required per Grant
~l. ~ r t
~ 2UI
I 3')
12
Town of Berlin
DOT Extra Driver $
Grant
Compared to
Regular Sr Ctr
Bus Usage
By SFY
A 8 C D E F G H I 1 K l M N 0 P Q
I Srs Annual SR BUS STR BUS
5tate Fiscai Amount of Miles Vehicle One Way Under 60 Over 60 over Clients Miles Vehicle SR BUS Under SR BUS Over SA BUS Srs SR BUS Annual
1 Year Grant Traveled Hours Trips Disabled Disabled 60 Served Comments Traveled Hours One Way Trips 60 Disabled 60 Disabled over 60 Clients Served
2
Program started 7/18/2006.
Only used an agency (BCO) to
provide van for out of town
transportation. No E~tra Not Avail. Not Avail.
Drivers used for TOB Not Avail. Count Count not Count not Not Avail. Count
3 2007 $29,156.00 4115 291 346 0 1 49 50 transportation 20253 1631 Not Available not unduplicated unduplicated unduplicated not unduplicated
Not Avail. Not Avail.
Started to use S for additional Not Avail. Count Count not Count not Not AvaiL Count
4 20~8 529,156.00 6846 469 1429 2 9 194 205 weekend trips + BCO Van 15579 1232 Not Availabie not unduplicated unduplicated unduplicated not unduplicated
Bus Stats not Bus Stats not
kept in this kept in this Bus Stats not
Started to use $ for EMra Bus Stats not kept in 8us Stats not kept format Bus format Bus kept in this
Drivers for TOB transportation this format Bus was in this format was out of was out of format Bus was
in additon to BCO van driver out of required Bus was out oi required required out of required
5 2009 $29,156.00 14354 1164 3309 15 34 25D 299 for out of town trips Not Avail. Not Avail. reporting required reporting reporting reporting reporting
Bus Stats not Bus Stats not
Decrease due to fewer kept in this kept in this Bus Stats not
weekend trps and also Bus Stats not kept in Bus Stats not kept format Bus format Bus kept in this
canceled BCO contract for van this format Bus was in this format was out of was out of format Bus was
driver for out of town trips. out of required Bus was out of required required out of required
6 2010 $21,867.00 11114 844 2066 15 31 188 234 Grant also cut 25 % Not Avail. Not Avail, reporting required reporting reporting reporting reporting
Town of Berlin
Fire Departments
Berlin, East Berlin, Kensington,
South Kensington
2013 / 2014
Budget Presentation
2012 Run Statistics
• The Fire Departments responded to 688 Incidents.
• After a record year in 2011, we are back to an
average year of incidents.
Fire Department Responded to One Significant Weather
Events in 2012.
- This event had a moderate impac[ on the Fire Service and the
Citizens of Berlin
- Super 5torm Sandy, calh related to thu storm
2012 / 2013
Goals
Advana tht D~partnwnts
throuqh impiored FlnJlghter
Educofbn aMCooNMatlon.
wo~~.y croup::
•Oificers Group on
SGndards and Procedures.
•Recruitment and Retention.
•Puhlic Information Officer.
•I~formation Technology
and Information.
•PUblit Eduwtion.
History
Incidents per Year
~ r~
zas aa ' :n
mto en 3
a~a ~o+ ' zts
mu wc _:i6
c
2010-2012 1ncident VariancebyMOnth
ZOSi. ~ K LO lOD~ ~.~. R .~S~ ~~ 59: :.~~6T . 3'~. S~ K~~:.~68~~ )t~::
]DIZ ~. 13. 3! ..~ f! ~ 65 ~ Qt N~ N.~. ~~ 5D: ~. N.. Tl~. .~ 83 DG
N• -ti '~i2 -53 .efE ti0 -il~~:: f2 -tR ~.:i -4 9: ~:~?^ .
Progress with 2012/2013 ~oals
• OfficersGroup-MeetingMonthly
• Recruitment and Retention -Approximately 30
Applicants among the Departments
• Public Education - Smoke and CO Detector Program
- Funded by the Departments
• Public Information - Focusing on monthly media
releases and interaction with local media
• Information Technology - Looking at using existing
technology for better communications and record
keeping
Manpower Report
128 Active Firefighters
rrra«~. s s: ~ ; xs;
:
.
~ n• z ~ 3N~
www~ a c,
.~~. 3a
.;:~ ~,;
.
..
SeaMY~Mnaon ~.~4 p yy ~
~. u ~ ~ ~
Increase of 27 Active FF Vear over vear
'Num6ers Include Cadet Firefighten
Paid for Call
Usage by Month
$92,780/13,254 Month
Firefighter Turn-Out Per Incident
What is the
Town's Most Vital
Firefighting
The Firefighter!
Asset?
ReducingFi Aghtei8um-Out
Change Dispa[ h ProceEures: Redua Fi hqhttiBum-Out
Muting the amourrt of Apparatus & Comoanies oer Intlden
Protecting Our Assets
• The Board of Fire Chiefs have requested
increases in two accounts which help protect
the firefighter on each call:
- Protective Clothing
-Training
Personal Protective Equipment
• Consists of
- Helmet
- Hood
- TurnoutCOat
- 7urnout Pants
- Class II Hamess
- Gloves
- Boots
- SCBA Mask
Personal Protective Equipment
• Protectr the firefighter from:
- Heat
- Cold
- Abrasions
- lacerations
- Chemicals
- Blood borne Pathogens
• Worn on Every Call
- Think of the wear and tear if you wore the same work doths every
other day
Personal Protective Equipment ' I Training ~ ~ 2013 - 2014 FD Goais
National Fire Protection Administration - Standard 1851 Core and
Maintenonce oJProtecfiveclothing.
• PPE must 6e cleaned and inspec[ed annually.
• The Moismre barriers need to be removed and a permeatian test
peAormed.
• Departmenls are reporting Moisture barrir tailing akerjust 3yrs o/
• PPE SHALL be discarded aker 10yrs .
• 1001 sets of PVE was purchased utilizing a 5181,800 Federal Grant in
zoo~.
• The wst to outfit a new firefighrer is 53,270
• Initial Training- Firefighter-I, Hazardous
Material Operational -156 Hours
- Cost per firefighter -$1,000 includes student
books
• Recurrent Training - Classes taken at the CT
Fire Academy and the Regional Fire Schools.
The course fee varies from FREE to $350 per
firefighter.
• Continue to monitor the progress of 2012-
2013 Goals
• Continue to provide the necessary equipment
and training enabling the firefighters to
perform theirjob safely
• Fire O~cer Secession Planning
ThankYou
for your time and
continued support.
GENERAL FUND BUDGET FY2013/2014
EXPENSE
Account Description
1531 - Fire Department
51 Wages-Salaries
51130.00000 Clerical Personnel
51150.00000 I n structors
51800.00000 Reward program
51801.00000 Paid on call
51805.00000 Longevity
Wages-Salaries Total
52 Fringe Benefits
52010.00000 Worker's Compensation
52100.00000 Social Security
52200.00000 Pension
52220.00000 Insurance, Life, Disability
52225.00000 Physicals
52235.00000 Health Insurance
52410.00000 Robert Wolf Incentive Plan
Fringe Benefits Total
53 Profession
53102.00000
53105.00000
53200.00000
53201.00000
53210.00000
53216.00000
53219.00000
53229.00000
53236.00000
53242.00000
53245.00000
53405.00000
~~ ~~0
53602.00000
~al/Technical
Electricity
Natural Gas
Hazardous Material Supplies
Supplies
Fire Fighting Equipment
Protective Clothing
Operating Materials
Rescue Equipment
Fire hose, Nozzles, Tools
Foam
Maintenance
Communications Systems
' Public Education
Facility Rent-Newington
2012 2013
Actual Adopted Amended
_ Expense Budget Budget
2014
Dept Head Town Mgr Council
Requested Approved Approved
20,203 20,531 20,531 17,917 17,g17
1,850 4,500 4,500 4,500 2,500
65, 000 73, 000 73, 000 73, 000 73, 000
146, 348 156, 900 156, 900 156, 900 156, 900
514 515 515 0 0
233,915 255,446 255,446 252,317 250,317 p
23,436 36,513 36,513 19,247 1g,247
17, 791 19, 542 19, 542 19, 303 19, 303
2,047 2,054 2,054 1,792 1,792
970 976 976 p p
38, 038 35, 000 35, 000 35, 000 35, 000
5,714 6,264 6,264 8,989 8,989
31,500 37,500 37,500 37,500 37,500
119,496 137,849 137,849 121,831 121,831 p
46, 884 50, 000 50, 000 50, 000 50, 000
21,023 32,600 32,600 32,600 32,600
663 3, 000 3, 000 2, 000 2, 000
1,242 950 950 1,250 950
15,422 16, 000 16, 000 12, 000 12, 000
23,667 24,000 24,000 84,000 68,000
17, 758 19, 000 19, 000 19, 000 19, 000
16, 341 18, 000 18, 000 14, 000 14, 000
6,387 8,000 8,000 6,000 6,000
0 3, 000 3, 000 3, 000 3, 000
2,184 3,000 3,000 3,000 3,000
19,688 27,000 27,000 27,000 21,000
1, 000 p
1,500 2,000 2,000 2,000 1,500
31 - Narr - Fire Depts - FY14 (97 version)(1) - Budget Request 1/2 2/27/2013
GENERAL FUND BUDGET FY2013/2014
EXPENSE
2012 2013
Actual Adopted Amended
Expense Budget Budget
64,260 66,189 66,189
3,263 8,000 8,000
26,629 25,000 25,000
8,440 8,440 8,440
1, 946 3, 000 3, 000
1,698 1,000 1, 000
1,693 2,500 2,500
19,411 20,000 20,000
300,099 340,679 340,679
2014
Account Description
53605.00000 Operating Expense Reimbursement
53813.00000 Computer Support
53816.00000 Equipment Testing
53916.00000 Professional Development
53917 00000 Water & Sewer
~ ~
~~;. ro -
~,~~, ~,.
Recruitment
53943.00000 Mileage
53944.00000 Organizational Fees
53945.00000 Training
ProfessionallTechnical Total
54 Capital Outlays
54000.01206 Fire Hose Replacement/2° Attack Hose
54000.01209 SCBA Cylinders
54000.01212 Micro Wave System
54000.01215 Fit Test SCBA
54000.01707 Gas Meters
Capital Outlays Total
Fire Department Total
Dept Head Town Mgr Council
Requested Approved Approved
66,189 66,189
14, 000 10, 000
33,000 28,000
8,440 6,000
3,000 3,000
1, 000 p
3,000 3,000
2,500 2,500
28,000 24,000
415,979 375,739 0
7,411 7,500 7,500 0 0
0 0 0 8, 000 8, 000
0 0 0 35,000 p
0 6,000 6,000 0 0
0 8,000 8,000 12,000 12,000
7,411 21,500 21,500 55,000 20,000 0
660,921 755,474 755,474 845,127 767,887 p
31 - Narr - Fire Depts - FY14 (97 version)(1) - Budget Request 2/2 2/27/2013
I GENERAL FUND BUDGET SUMMARY - FY2013/14 o o o
2012 2013 2014 Var
Actual Adopted Amended Dept Head Town Mgr. Council Coun 0/(U) Var
C.
Expense Budget Budget Requested Approved Proposed FY13 Bud %
01-Town Managers Office 215,038 225,627 228,031 231,339 231,434 0 5,807 2.57%
02-Finance Department 601,557 623,324 626,329 635,443 635,849 0 12,525 2.01%
03-Technology Department 332,846 307,591 307,591 275,908 272,538 0 (35,053) -11.40%
04-Collector of Revenue 214,625 233,458 233,458 215,226 215,356 0 (18,102) -7.75%
05-Treasurers Office 71,081 72,183 72,183 73,894 73,846 0 1,663 2.30%
06-Corporation Counsel 231,055 239,267 239,267 249,601 248,696 0 9,429 3.94%
07-Townwide Expenses 1,160,189 1,879,489 1,879,489 2,029,092 2,018,064 0 138,575 7.37%
09-Assessors Office 328,681 347,744 347,744 367,666 367,868 0 20,124 5.79%
10-Registrars of Voters 91,517 127,603 127,603 137,538 137,607 0 10,004 7.84%
11-Town Clerks Office 347,697 362,803 364,243 379,443 379,695 0 16,892 4.66%
12-Board of Assessment Appeals 510 1,595 1,595 1,595 1,595 0 0 0.00%
13-Town Council 0 500 500 500 500 0 0 0.00%
14-Development Services 580,771 635,563 637,533 637,720 593,818 0 (41,745) -6.57%
15-Planning&Zoning Commission 399 420 420 685 475 0 55 13.10%
16-Zoning Board of Appeals 1,328 1,773 1,773 2,005 1,879 0 106 5.98%
17-Economic Development 160,959 143,887 143,887 173,009 146,081 0 2,194 1.52%
18-Conservation Commission 3,860 5,173 5,173 5,194 5,194 0 21 0.41%
19-Inland Wetlands Commission 3,527 4,212 4,212 4,212 4,212 0 0 0.00%
21-Veterans Commission 2,585 4,290 4,290 4,290 4,290 0 0 0.00%
23-Acquifer Protection Commission 0 798 798 798 798 0 0 ***
24-Berlin Historic District 1,146 1,835 1,835 1,727 1,727 0 (108) -5.89%
26-Commission for the Disabled 108 673 673 673 673 0 0 0.00%
27-Public Building Commission 2,995 3,553 3,553 4,503 4,503 0 950 26.74%
28-Ambulance Service 225,796 308,117 308,117 318,095 318,095 0 9,978 3.24%
30-Animal Control 135,383 135,335 135,335 150,198 148,736 0 13,401 9.90%
31-Fire Department 660,921 755,474 755,474 858,697 816,584 0 61,110 8.09%
(10 32-Police Department 6,304,367 6,775,173 6,779,347 7,068,548 7,059,323 0 284,150 4.19%
34-Fire Marshal 239,313 248,111 248,111 263,492 262,809 0 14,698 5.92%
35-Municipal Garage 1,050,283 1,227,245 1,227,245 1,293,151 1,284,146 0 56,901 4.64%
36-Public Works 2,548,272 2,750,316 2,750,316 2,865,601 2,812,945 0 62,629 2.28%
37-Highway Department 2,332,524 1,743,296 1,743,296 1,958,972 1,875,318 0 132,022 7.57%
38-Public Buildings 2,254,319 2,394,165 2,394,165 2,414,282 2,399,116 0 4,951 0.21%
41-Mobile Home Park 7,209 8,550 8,550 8,550 8,550 0 0 0.00%
42-Recreation Department 420,882 446,056 446,056 463,640 413,075 0 (32,981) -7.39%
43-Golf Course 1,150,818 1,090,851 1,092,808 1,145,625 1,140,421 0 49,570 4.54%
44-Library 977,719 1,019,037 1,020,567 1,017,422 1,004,984 0 (14,053) -1.38%
45-Public Grounds 1,226,343 1,384,927 1,384,927 1,591,399 1,561,626 0 176,699 12.76%
52-Health Department 84,371 88,159 88,159 101,912 101,912 0 13,753 15.60%
53-Berlin VNA Department 1,507,373 1,776,169 1,778,933 1,780,793 1,780,684 0 4,515 0.25%
55-Community Services 497,716 507,225 507,225 534,561 483,032 0 (24,193) -4.77%
59-Private Schools 91,424 106,215 106,215 110,599 110,683 0 4,468 4.21%
60-Board of Education 37,920,799 39,088,279 39,088,279 40,573,461 40,573,461 0 1,485,182 3.80%
61-School Expenses 2,981,855 2,922,335 2,922,335 5,005,538 3,605,326 0 682,991 23.37%
63-Principal Payment-Town 1,662,257 1,732,258 1,732,258 2,364,572 2,364,572 0 632,314 36.50%
64-Principal Payment-Schools 0 0 0 607,462 607,462 0 607,462 ***
65-Interest Payments-Town 689,153 663,259 663,259 645,577 645,577 0 (17,682) -2.67%
66-Interest Payments-Schools 465,119 583,695 583,695 682,240 682,240 0 98,545 16.88%
67-Transfers-Town 618,566 450,600 450,600 430,000 430,000 0 (20,600) ***
General Fund Total 70,405,257 73,428,208 73,447,452 79,686,448 77,837,375 0 4,409,167 6.00%
w/o debt&debt service 69,998,396 73,107,524 0 3,109,128 4.44%
General Fund Total w/o BoE 28,813,450 30,833,899 30,853,143 32,817,747 32,368,886 1,534,987 4.98%
BoE(incl Dept 61) 40,902,654 42,010,614 42,010,614 45,578,999 44,178,787 2,168,173 5.16%
BoE Debt Service 465,119 583,695 583,695 1,289,702 1,289,702 706,007 120.95%
Cir 70,181,224 73,428,208 73,447,452 79,686,448 77,837,375 4,409,167 6.00%
60-Board of Education 37,920,799 39,088,279 39,088,279 40,573,461 40,573,461 0 1,485,182 3.80%
61-School Expenses 2,981,855 2,922,335 2,922,335 5,005,538 3,605,326 0 682,991 23.37%
64-Principal Payment-Schools 0 0 0 607,462 607,462 0 607,462 *0*
66-Interest Payments-Schools 689,153 583,695 583,695 682,240 682,240 0 98,545 16.88%
42,594,309 42,594,309 46,868,701 45,468,489 0 2,874,180 6.75%
FY14 Town Budget Inputs-Bud Summ 1/1 2/27/2013
TOWN OF BERLIN 2/27/2013
TOWN MANAGER PROPOSED BUDGET
FY 2013/14
Dept Dept Name Salaries Fringe Operating Capital Debt Sery Trans Total I vs FY13 Adj'd Amts Requests
1 Town Mgr $170,836 $57,808 $2,790 $0 $0 $0 231,434 2.57% 95 231,339
2 Finance 411,764 165,522 58,563 0 0 0 635,849 2.01% 406 635,443
3 Technology 155,428 57,610 38,000 21,500 0 0 272,538 -11.40% (3,370) 275,908
4 Rev Collect 128,922 51,951 34,483 0 0 0 215,356 -7.75% 130 215,226
5 Treasurer 48,174 24,877 795 0 0 0 73,846 2.30% (48) 73,894
6 Corp Counsel 110,350 40,786 97,560 0 0 0 248,696 3.94% (905) 249,601
7 Townwide 217,524 790,999 1,009,541 0 0 0 2,018,064 7.37% (11,028) 2,029,092
9 Assessor 250,332 93,126 24,410 0 0 0 367,868 5.79% 202 367,666
10 Registrars 60,000 20,297 57,310 0 0 0 137,607 7.84% 69 137,538
11 Town Clerk 235,284 99,359 25,052 20,000 0 0 379,695 4.66% 252 379,443
12 BAA 1,200 95 300 0 0 0 1,595 0.00% 0 1,595
13 Town Council 0 0 500 0 0 0 500 0.00% 0 500
14 Plan&Bldg 393,381 156,087 19,350 25,000 0 0 593,818 -6.57% (43,902) 637,720
15 P&Z Comm 0 0 475 0 0 0 475 13.10% (210) 685
16 ZBA 1,300 104 475 0 0 0 1,879 5.98% (126) 2,005
17 Econ Dev 93,884 32,513 19,684 0 0 0 146,081 1.52% (26,928) 173,009
18 Cons Comm 1,300 104 3,790 0 0 0 5,194 0.41% 0 5,194
19 IWWC 1,400 112 2,700 0 0 0 4,212 0.00% 0 4,212
21 Veteran Comm 0 0 4,290 0 0 0 4,290 0.00% 0 4,290
23 Acquifer Comm 600 48 150 0 0 0 798 0.00% 0 798
24 Historic Dist 1,275 102 350 0 0 0 1,727 -5.89% 0 1,727
26 Disabled Comm 600 48 25 0 0 0 673 0.00% 0 673
27 Pub Bldg Comm 3,200 253 1,050 0 0 0 4,503 26.74% 0 4,503
28 Ambulance 0 0 318,095 0 0 0 318,095 3.24% 0 318,095
30 ACO 92,764 39,058 16,914 0 0 0 148,736 9.90% (1,462) 150,198
31 Fire 250,317 135,228 376,039 55,000 0 0 816,584 8.09% (42,113) 858,697
32 Police 4,741,904 1,812,644 230,275 274,500 0 0 7,059,323 4.19% (9,225) 7,068,548
34 Fire Marshal 169,158 80,311 13,340 0 0 0 262,809 5.92% (683) 263,492
35 Garage 458,394 213,653 547,099 65,000 0 0 1,284,146 4.64% (9,005) 1,293,151
_ 36 Public Works 341,737 142,468 2,328,740 0 0 0 2,812,945 2.28% (52,656) 2,865,601
37 Highway 910,728 490,659 254,400 219,531 0 0 1,875,318 7.57% (83,654) 1,958,972
38 Public Bldgs 1,097,034 482,911 754,352 64,819 0 0 2,399,116_ 0.21% (15,166) 2,414,282
41 Mobile Home Prk 0 0 8,550 0 0 0 8,550 0.00% 0 8,550
Co42 Recreation 284,365 78,045 50,665 0 0 0 413,075 -7.39% (50,565) 463,640
43 Golf 429,728 175,254 463,348 72,091 0 0 1,140,421 4.54% (5,204) 1,145,625
44 Library 605,980 225,344 173,660 0 0 0 1,004,984 -1.38% (12,438) 1,017,422
45 Grounds 701,486 346,614 296,100 217,426 0 0 1,561,626 12.76% (29,773) 1,591,399
52 Health 0 0 101,912 0 0 0 101,912 15.60% 0 101,912
53 Nursing 975,301 402,873 397,510 5,000 0 0 1,780,684 0.25% (109) 1,780,793
55 Comm Service 307,174 149,087 26,771 0 0 0 483,032 -4.77% (51,529) 534,561
59 Private School 74,314 35,061 1,308 0 0 0 110,683 4.21% 84 110,599
60 BOE 27,654,914 4,001,700 8,916,847 0 0 0 40,573,461 3.80% 0 40,573,461
61 Schools 566,205 967,893 1,204,821 866,407 0 0 3,605,326 23.37% (1,400,212) 5,005,538
63 Prin Town 0 0 0 0 2,364,572 0 2,364,572 36.50% 0 2,364,572
64 Prin Schools 0 0 0 0 607,462 0 607,462 *** 0 607,462
65 Interest Town 0 0 0 0 645,577 0 645,577 -2.67% 0 645,577
66 Interest School 0 0 0 0 682,240 0 682,240 16.88% 0 682,240
67 Transfers 0 0 0 0 0 430,000 430,000 -4.57% 0 430,000
TOTAL $41,948,257 $11,370,604 $17,882,389 $1,906,274 $4,299,851 $430,000 $77,837,375 6.00% (1,849,073) 79,686,448
wie Debt Service 73,537,524 0.15%
FY13 Budget $39,865,973 $10,372,005 516,097,615 5885,706 52,767,211 $400,600 $70,389,110
FY14-%Ina 5.2% 9.6% 11.1% 115.2% 55.4% 7.3% 10.6% Add'IReduc
For 3%(nor
Total Budget 77,837,375 Dept 60&61 44,178,787 Town Only 33,658,588 (1,298,466)
%of Budget 100.0% %of Budget 56.76% %of Budget 43.24% (Town only)
Incrs vs FY13 6.00% Incrs vs FY13 5.16% Incrs vs FY13 7.13%
C
FY14 Town Budget Inputs-FY14EIementSumm