2010-08-11
TOWN OF BERLIN
BERLIN-PECK MEMORIAL LIBRARY BOARD
WEDNESDAY, AUGUST 11, 2010
Members Present:
Frank Steele, Chairman Elizabeth Bennett, Vice Chairman
Donna Moore Sharon Powell
Elaine Borselle Carol Welz
Jane Sorbo John Day
Juliet Benjamin, Recording Secretary
Absent:
Dawn Stepensky
Staff in Attendance:
Cathy Nelson, Interim Library Director
1. CALL TO ORDER:
Chairman Steele called the meeting to order @7:00 P.M.
2. AUDIENCE OF CITIZENS:
None
3. DISPOSITION OF MINUTES, Wednesday, July 14, 2010:
Interim Dir. Nelson added “and children’s CD ROMS” to Page 2, Policy &
Bylaws Committee, last paragraph. Carol Welz made a motion to accept the
Minutes of July 14, 2010 as amended. The motion was seconded by Elizabeth
Bennett and unanimously approved.
4. LIBRARIAN’S REPORT – DIRECTOR/ASSISTANT DIRECTOR:
Directors Report – Interim Dir. Nelson distributed a flier on “Berlin
Connecticut in the Civil War”, an index to soldier’s monuments. Go to
www.berlinpeck.lib.ct.us click on Local History and for information on Berlin in
the Civil War click: http://berlincivilwar.pbworks.com/ All Civil War soldiers
associated with Berlin have been entered into this database.
Circulation of items at the Library was discussed and Chairman Steel
asked whether electronic books have had an effect on library circulation.
Interim Dir. Nelson did not think so, but she noted that the library does not yet
keep track of database downloads. This might be something that the future
director might request.
Interim Dir. Nelson reviewed the Five Year Capital Request Plan with the
Library Board and discussed each item. The request will be submitted in
September.
Berlin-Peck Memorial Library Board Minutes – 8/11/2010 - Page 2
Interim Dir. Nelson submitted a draft copy of changes to the Study Room
Policy. She noted that additions are shown in red and items to be removed in
blue. After review by the Library Board, Elizabeth Bennett made a motion to
accept the changes to the Study Room Policy. Donna Moore seconded the
motion and it was unanimously approved. Interim Dir. Nelson will distribute
final copies to the Board at the next meeting.
Interim Dir. Nelson also distributed revised pages for Fines and Loan
Periods, along with a new Table of Contents for Library Board member’s books.
She noted that if anyone is missing any pages they can contact her at her email
address cnelson@libraryconnection.info and she will send out copies.
Interim Dir. Nelson reviewed the budget for Fiscal Year 2010-2011 noting
that some accounts show that large percentages have been used up. This is
deceiving because the amounts are actually only encumbered to suppliers for
books, etc., and the amounts have not yet been spent.
5. CHAIRMAN’S REPORT:
Chairman Steele stated that he will not be at the September meeting.
Interviews for a new Library Director will be held starting tomorrow at 1:00 PM
for five applicants and three applicants on Friday. Chairman Steele, Elizabeth
Bennett, Denise Bard, Dir. Human Resources and Rob Simon Director of the
Canton Library will be on the interview committee.
6. SUBCOMMITTEE REPORTS:
?
Budget Committee
Current Budget FY2009-2010 – See Director’s Report
?
Friends Committee
Interim Dir. Nelson stated that the Friends do not meet during the
summer, so she did not have an update on the group.
?
Personnel Committee
?
Policy and Bylaws Committee
?
First Floor Expansion Committee
7. COMMUNICATIONS:
8. OLD BUSINESS:
9. NEW BUSINESS:
Sharon Powell said that a patron had expressed a concern that she
sometimes has trouble getting the second volume of a trilogy set of books.
Interim Dir. Nelson stated that the library really has no control over this
because some trilogies have lapses of a year or more between books.
Berlin-Peck Memorial Library Board Minutes – 8/11/2010 - Page 3
10. ADJOURNMENT:
Elizabeth Bennett made a motion to adjourn the meeting at 7:35 PM.
The motion was seconded by Sharon Powell and unanimously approved.
Respectfully submitted,
Juliet K. Benjamin, Recording Secretary