1994/08/18 BOARD OF FINANCE
AUGUST 18, 1994~i4 ~ 1277~. ~ D.,, 2: 91n..,.,
A Regular Meeting of the Board of[ Finance wa's'held on:';T~ursday,
August 18, 1994 in the Board of Finance Room, Town Hall.
MEMBERS PRESENT: Dr. John P. McIntosh, Chairman
Mrs. Ida Ragazzi Vice Chairman
Mr. Joseph Bajorski (Arrived at 7:30 PM)
Mrs. Audrey Bertagna
Mr. Fred Jortner
ABSENT: Mr. Sam Lomaglio
OTHERS PRESENT: Mr. Gary Clinton, Finance Director
Mrs. Jean Conway, RN, Nursing Supervisor
The meeting was called to order at 7:00 PM.
AUDIENCE OF CITIZENS
No discussion.
BUDGET CHANGES - 93/94
A Budget Change Form was received from Mrs. Jean Conway, RN, Nursing
Supervisor of the Public Health Nursing Department.
Mrs. Conway requested $45.00 for additional mileage costs. Mrs.
Conway stated that all her five (5) vehicles are old and require
frequent servicing that last two (2) or more days. She also noted
that the Town car pool is used, but that frequently all of the cars
are in use and not available to her staff.
Dr. McIntosh stated that he felt that nursing cars should be eliminated.
He noted that there ~ould be a savings of insurance costs on each of
the cars.
Mr. Gary Clinton, Finance Director, noted that presently the cost
of insurance for each of the cars is between $700 - $900 yearly.
Mr. Clinton also stated that a cost study has begun which shows that
cars driven around 6,000 miles a year indicates that it is better to
just pay mileage costs to employees. He noted that this system would
eliminate insurance costs, Gasoline costs, and repair charges.
Mrs. Conway stated that it was very difficult for her department
to estimate yearly mileage. She stated that for instance, she doesn't
know enough in advance if meetings she and her staff attend are to be
held, as an example, in Hartford or New Haven.
Mrs. Ida Ragazzi suggested that the Board write a letter to Mayor
Robert Peters asking for a feasibility study of using nursing pool
PAGE 2
cars versus paying mileage for employees to use their own cars.
94-067
MOTION was made by Mrs. Ida Ragazzl, seconded by Mrs.
Audrey Bertagna and VOTED to transfer $45,00 from
account ~ 101-2753-101-0122 (Nursing - Longevity) to
account ~ 101-2753-i21-0213 (Nursing - Mileage) to
replenish this account
THOSE VOTING IN FAVOR: Mrs. Ida Ragazzi, Mrs. Audrey
Bertagna, Mr. Fred Jortner.
OPPOSED:
Dr. John McIntosh
VOTE begin9 3-1. Motion passed. Mr. Joseph Bajorski
was not in attendance when the vote was being taken.
A Budget Change Form was received from Captain Larry Schubert, Jr.
and Mr. Angelo Barcella, Chairman, Police Commission, requesting
$1,600 to cover additional costs incurred for the written and oral
~xaminations, the agility, psychological and physical examinations,
for the two new police officers hired. It was noted that the costs
were higher that originally anticipated.
Dr. McIntosh stated that he felt; that the additional funds requested
should be taken out of the police budget.
Mr. Clinton in reviewing the police budget stated that funds were
available in the traffic lights and signals account.
94-068
MOTION was made by Mr. Joseph Bajorski, seconded by Mrs.
Ida Ragazzi and VOTED to transfer $1,600 from account
~ 101-2232-121-0223 (Traffic Lights, Signals) to account
~ 101-2232-121-0209 (Police - Training) to replenish this
account.
ALL THOSE VOTING IN FAVOR: Mr. Joseph Bajorski, Mrs. Ida
Ragazzi, Mr. Fred Jortner, Mrs. Audrey Bertagna
OPPOSED: Dr. John P. McIntosh.
VOTE BEING 4-1. Motion passed.
A Budget Change Form was received from Mr. James D'Errico, Personnel
Director, Purchasing Agent, requesting [1,035.00 for additional funds.
Mr. D'Errico noted that due the fact that all firemen who were
required to receive physicals also were required to have three (3)
new tests administered. He also stated that all blue collar employees,
custodians, and lifeguards had received hepatitis shots this year.
MOTION was made by Mrs. Audrey Bertagna, seconded by Mrs.
Ida Ragazzi and VOTED t~ transfer $11,035.00 from account
~101-1393-930-0944 (Fund Balance) to account~ 101-2108-
111-0249 ( Personnel - Testing, Physicals) to replenish
PAGE 3
this account.
ALL THOSE VOTING IN FAVOR: Mrs. Audrey Bertagna, Mrs. Ida
Ragazzi, Mr. Fred Jortner, Dr. John McIntosh.
ABSTAIN: Mr. Joseph Bajo.rski.
VOTE being 4 in favor, 1 abstain. Motion passed.
A Budget Change Form was received from Mr. Stephen J. Anderson,
Corporation Counsel, requesting $518.00 for additional funds to
maintain the legal library at the Town Hall. He noted that the
legal library is maintained by a legal subscription service which
automatically sends out updates based upon new law and case law.
He also noted that there will be insufficient funds in this account
for fiscal year 1994-95.
94-069
MOTION was made by Mr. Fred Jortner, seconded by Mrs.
Ida Ragazzi and VOTED to transfer $518.00 from account
¢ 101-2129-121-0299 (Contingency) to account ¢101-2106-
121-0201 (Supplies - Legal Library) to replenish this
account.
ALL VOTED IN FAVOR.
A Budget Change Form was received from Mr. Gary Clinton, Finance
Director, requesting that $310..76 from the "Road Improvement - EIS'
account which has been completed be returned to the Fund Balance
account.
94-070
MOTION was made by Mr. Fred Jortner, seconded by Mr.
Joseph Bajorski and VOTED to transfer $310.76 from
account ~318-2117-121-0269 (Road Improvement - EIS) to
account ~318-]393-930-0944.
ALL VOTED IN FAVOR.
MOTION was made by Mr. Joseph Bajorski, seconded by Mrs.
Ida Ragazzi and VOTED to ADD to tonight's agenda a budget
change request for $65.00 from the Library.
ALL VOTED IN FAVOR.
A Budget Change Form was received from Mr. Eugene Devlin, Librarian,
requesting $65.00 in additional funds for the library mileage account.
Mr. Devlin noted in his request that the number of meetings his staff
was required to attend exceeded[ the original estimate.
94-071
MOTION was made by Mr. Fred Jortner, seconded by Mrs.
Ida Ragazzi and VOTED to transfer $65.00 from account
¢101-2544-121-0208 (Dues and Conferences) to account
#101-2544-121-0213 (Mileage) to replenish this account.
ALL THOSE VOTING IN FAVOR: Mr. Fred Jortner, Mrs.
PAGE ,4
Ida Ragazzi, Mr. Joseph Bajorski, Mrs. Audrey Bertagna.
OPPOSED: Dr. John McIntosh.
VOTED being 4-1. Motion passed.
MOTION was made by Mrs. Ida Ragazzi, seconded by Mr. Fred
Jortner and VOTED to ADD to tonight's agenda a resolution
from the bond counsel, Mr. Joseph Fasi.
ALL VOTED IN FAVOR.
Mr. Gary Clinton, Finance Uirector noted that he had spoken with
Mr. Fasi earlier and Mr. Fasi asked that the resolution be passed
as presented with no changes.
MOTION was made by Mr. Fred Jortner, seconded by Mr. Joseph
Bajorski and VOTED to consider and act upon a resolution
entitled "Eesolution Appropriating $6,500,00 for the Planning3
Acquisition and Construction of an Addition and Renovations
to McGee Middie School and Authorizing the Issue of $6,500,000
Bonds of the Town to Meet Said Appropriation and Pending the
Issue Thereof the Making of Temporary Borrowings for such Purpose."
ALL VOTED IN FAVOR.
A Copy of the Resolution is attached to these minutes.
BUDGET CHANGES - 94/95
A Budget Change Form was received from Mrs. Jean Conway, RN,
Nursing Supervisor, requesting $18,000 to fund an additional
position for Home Health Aide in her department.
Mrs. Conway noted that she felt it is much less expensive to employ
directly instead of using a "contracted aide." Mrs. Conway also --
noted besides saving money, having a permanent employee would insure
quality care for the patients. Mrs. Conway stated that the temporary
employee she is now using is a very dependable and an excellent aide.
Mrs. Conway stated that this is the person she has in mind for the
new position she is requesting.
Mrs. Conway noted that besides her present staff of four (4) full
time Home Health Aides, on any given day, she also contracted for
between six (6) to eight (8) additional aides. Mrs. Conway noted
that due to the kind of service her department provides, it is
very hard to estimate the need for any given time period.
Mr. Fred Jortner asked Mrs. Conway if hiring an additional full
time aide would be cost saving and offer more flexibility for her
office.
Mrs. Conway agreed that absolutely this would be the case.
Dr. John McIntosh agreed that Mrs. Conway would a~so~have better
PAGE 5
control of her home health aides.
Dr. McIntosh also asked if this position would have to be posted.
Mrs. Conway replied that she would check with Mr. James D'Errico
Personnel Director, on this matter,
Dr. McIntosh also asked if there were enough funds in employee
benefits to cover an additional employee. He suggested that
these benefits be taken out of the nursing budget.
Mrs. Conway noted that Medicare pays per visit, not per hour.
She stated that her regular home health aides do 4 to 6 cases
per day instead of the two visits a days that a contracted aide
does. She noted that this new position would also be doing
4 to 6 home visits per day.
Mrs. Conway said most contracted aides only accept cases that last
a mimimum of three hours, thus only enabling them to only handle
two cases a day.
Dr. McIntosh noted that this new position is not costing the Town
$18,000 as requested, but over $27,000 because of employee benefits
that need to be factored into the total cost.
Dr. McIntosh instructed Mr. Clinton to make up a true cost analysis
of this position at this time.
Dr. McIntosh stated that Mrs. Conway would be saving money in her
contracted medical services account if a full time aide was hired.
He suggested that the additional costs be taken from this account.
Mrs. Conway agreed that this woul~ be allright with her. She questioned
if the new aide did not accept a benefits package that included
insurance (because she was presently covered by her husband's) wbuld
this money go back into her medical contracted services account.
Mr.. Clinton stated that since she was funding a position, if she
(the present temporary home health aide) did.not take the insurance
package, it would have to be in place anyway in case some one else
takes the position.
Mrs. Conway reminded the Board the the contracted medical services
account is only a good estimate. She stated that she has no control
over the number of visits needed in any given year.
Dr. McIntosh noted that this request will have to go back to the
Executive Board for approval because of the changes.
MOTION was made by Mr. Joseph Bajorski, seconded by Mrs.
Ida Ragazzi and VOTED to transfer from account ~101-2753-
121/0249 (Nursing - Medical Services) the sum of $17,550
to account $101-2753 101-0[~28 (Home Health Aide), the s~m
of $9,392 to account ~101-2107-111-0156 (Health Insurance),
PAGE 6
the sum of $1,404 to account ~i01-2]07-111-0154 (Pension),
the sum of $1,343 to account ~101-2107-111-0153 (Social Security),
the sum of $381 to account $101-2107-111-0151 (Insurance),
the sum of $l,283 to account 101-3267-121-0130 (Transfer -
General Insurance). Tot~al amount of transfer being $31,353.
(Pending Executive Board Approval).
ALL VOTED IN FAVOR.
A Budget Change Form requesti]lg $5,000.00 was received from Mr.
Charles Karno, Director of Economic Development. Mr. Karno stated
this amount requested is for [;he Town's portion Of start up costs
for the New England Transportation Festival. The festival to com-
mence in May, 1996. It was noted that each of the eight (8) towns
in Central Connecticut in the tourism district needs to participate
in order to match a grant of $30,000 received from the State.
Mr. Fred Jortner noted that Mr'. Karno should have come in person
tonight to discuss this request.
Mr. Joseph Bajorski noted since this proposed festival is to run
over a ten (10) day period, how much overtime would be needed to
fund such a event.
Mr. Gary Clinton questioned that since this festival proposes to
be an annual event, does this amount have to go into the 94/95
budget or wait until next year's budget.
Mrs. Ida Ragazzi asked if the Town made a commitment for one year,
would they be obliged to participate every year.
Mr. Jortner noted that tbls re,quest should be tabled until Mr. Karno
can come in and answers the Board's questions regarding this festival.
MOTION was made by Mr. Fred Jortner, seconded by Dr. John
McIntosh and VOTED to TABLE a request for $5,000 from the
Director of Economic Development.
ALL THOSE VOTING IN FAVOR:
Mr. Fred Jortner, Dr. John McIntosh,
Mrs. Audrey Bertagna, Mrs. Ida Ragazzi.
OPPOSED: Mr. Joseph Bajorski.
VOTE being 4-1. Motion passed.
CLOSE OUT CAPITAL PROJECT FUNDS.
Mr. Gary Clinton, Finance Director, is requesting that $2,600 for
interview panels/abitration be carried over as requested by Mr.
James D'Errico, Personnel Director. Mr. Clinton noted that the Police
and Blue Collar Unions have not yet settled their contracts ~nd may
be heading for arbitration.
MOTION was made by Mrs. Ida Ragazzi, seconded by Mr. Joseph
Bajorskl and VOTED to carryover to Capital & Non-Recurring
Fund the sum of $2,600.00 from account ~101-210.8-121-0252
PAGE 7
(Interview panels/arbitration).
ALL THOSE VOTING IN FAVOR: Mrs. Ida Ragazzi, Mr. Fred
Jortner, Mr. Joseph Bajorski.
OPPOSED: Dr. John McIntosh, Mrs. Audrey Bertagna.
VOTE being 3-2. Motion passed.
Mr. Gary Clinton, Finance Director, is requesting that the Griswold
Oil Spill Fund be closed and that $7,228.60 be transferred to the
Capital & Non-Recurring Fund.
Mr. Clinton is also requesting that since the Community Center
Fund for the feasibility study is complete, the balance of
$2,892.42 be transferred to the Capital & Non-Recurring Fund.
MOTION Was made by Mrs. Ida Ragazzi, seconded by Mrs.
Audrey Bertagna, and VOTED to transfer $7,228.60 from the
Griswold Oil Spill Fund and to transfer $2,892.42 from the
Community Center Fund to the Capital & Non-Recurring Fund.
ALL VOTED IN FAVOR.
CARRYOVER OF 1993/94 ACCOUNTS TO CAPITAL & NON RECURRING FUND
Mr. Gary Clinton, Finance Director, has received the following
requests to carry the following accounts over to the Capital
& Non-Recurring Fund.
Account ~ 101-2544-121-0291 - Books and Periodicals - Library.
The library had $5,000 in orders outstanding for books ordered,
but not yet received. They have requested authorization to carry
over these funds.
MOTION was made by Mrs. Ida Ragazzi, seconded by Mr. Fred
Jortner, and VOTED to transfer $5,000.00 from account
~101-2544-121-0291 (Books & Periodicals) fiscal year 1993/94
to the Capital & Non Recurring Fund - ~318-1393-930-0944.
ALL VOTED IN FAVOR.
Account % 101-2336-121-0264 - Flood Control - $25,000.00. The
Engineering Department is awaiting approvals from the Department
of Environmental Protection in order to proceed with flood Control
work.
MOTION was made by Mr. Fred Jortner, seconded by Mr. Joseph
Bajorski and VOTED to transfer $25,000.00 from account ~101
2336-121-0264 (Flood Control) fiscal year 1993/94 to account
~318-1393-930-0944 (Capital & Non-Recurring Fund.
ALL THOSE VOTING IN FAVOR: Mr. Fred Jortner, Mr. Joseph
Bajorski, Mrs. Ida Ragazzi, Mrs.
Audrey Bertagna.
P~CE 8
OPPOSED: Dr. John McIntosh.
VOTE being 4-1. Motion passed.
Account ~ 101-2125-121-252 - Contractual Services - Charter
Revision - $1,000.00 The Charter Revision Commission started in
the la%er part of the fiscal year and it was not possible to co-
ordinate the use of contractual services before June 30th. They
would like to carry the fund over:and use it during this year's
deliberations.
MOTION was made by Mrs. Audrey Bertagna, seconded by Mrs.
ida Ragazzi, and VOTED to transfer $1,000.00 from account
~101~2125-121-252 (Contractual Services) to account ~ 3~8-
1393-930-0944 (Capital & Non-Recurring Fund).
ALL THOSE VOTING IN FAVOR: Mrs. Ida Ragazzi, Mrs. Audrey
Bertagna, Mr. Fred Jortner.
OPPOSED: Dr. John McIntosh, Mr. Joseph Bajorski.
VOTE being 3-2. Motion passed.
AccOunt ~ 10]-2111-131-0411 - Records Management - $10,000.00.
This is an extensive project which will straddle fiscal years.
These funds will be needed to establish a centralized records
section in the Engineering wing of the Town Hall.
MOTION was made by Mrs. Audrey Bertagna, seconded by Mr.
Joseph Ba3orskl, and VOTED to transfer $10,000.00 from
account ~101-2111-131-0411 (Records Management) fiscal
year 1993/94 to account ~318-1393-930-0944 (Capital &
Non-Recurring Fund).
ALL VOTED IN FAVOR.
Account $ 101-2336-121-268 - Road & Bridge Reconstruction - $14,090.00.
This amount was obligated for survey and mapping services by Mr.
Roderick Hewitt related to the reconstruction of Orchard Road.
Extreme winter conditions delayed the survey work, which is still
ongoing. These funds are requested to be carried over into a per-
manent capital construction account for the Orchard Road project.
Construction-costs will be fully reimbured by the State and Federal
Governments.
MOTION was made by Mrs. Ida Ragazzi, seconded by Mr. Joseph
Bajorski, and VOTED to t~ansfer $14,090.00 from account
5101-2336-121-268 (Road & Bridge Reconstruction) fiscal year
1993/94 to account $ 318-.1393-930-0944 (Capital & Non-Recurring
Fund).
ALL VOTED IN FAVOR.
Account ~ 101-2337-131-440 -Pavement Breaker and Accessories -
Hydraulic - $5,000.00. The Highway Department is requesting that '
PAGE 9
these funds be carried over to allow for the purchase of this
necessary equipment which will greatly aid the department in making
road repairs. The IIighway Superintendent has had difficulty in
obtaining quotes from venders and wishes to be allowed to continue
the purchase process to completion during the next fiscal year.
MOTION was made by Dr. John McIntosh, seconded by Mrs.
Audrey Bertagna, and VOTED to DENY the transfer of $5,000.00
from account $101-2337-131-440 (Pavement Breaker and Accessories -
Hydraulic) to account ~ 218-1393-930-09d4 (Capital & Non-
Recurring Fund).
ALL VOTED IN FAVOR.
Account ~ 101-2861-101-101 - Personnel - Board of Education -
$8,783.72. Mr. Roman J. Czuchta, Business Mana§~r, Board of Education
is requesting this amount be held in an escrow account. The funds
to be used to cover the eventual Workers' Compensation settlement
which will occur within the next week. Any funds not used in a
settlement will revert back to the Town.
MOTION was made by Mrs. ][da Ragazzi, seconded by Mr. Fred
Jortner, and VOTED to transfer $8,783.72 from account
~101-2861-101-101 (Personnel - Board of Education) fiscal year
1993/94 to account ~318-L393-930-0944 (Capital & Non Recurring
Fund).
ALL VOTED IN FAVOR.
CORRESPONDENCE
A Memo dated August 11, 1994 was received from Mr. Roman J. Czuchta,
Business Manager, Board of Education, requesting that $70,058.00
be set aside from the Board's 1993-94 budget to cover eventual
settlement of the custodial and teacher aide staff negotiation.
MOTION was made by Mr. Fred Jortner, seconded by Mr.
Joseph Bajorski and VOTED to set aside an amount not to
exceed $70,058.00 for contract negotiations for the Board
of Education. These funds to come from the 1993/94 Board of
Education budget.
ALL VOTED IN FAVOR.
Dr. McIntosh asked the secretary to read several pieces of
correspondence between himself and the Corporation Counsel, Stephen
Anderson.
The correspondence was in regard to Dr. HcIntosh question whether
anyone, not specifically an employee, who receives compensation
for attending meetings and work sessions, and/or performing such
tasks as allotted to them, be a member of the Board of Finance.
Dr. McIntosh noted that Corporation Counsel is not specifically
PAGE 10
answering his question and that he is still waiting for a reply
to his latest letter dated August 15, 1994.
MINUTES
The minutes of the July 14, 1994 are amended as follows:
On Page 3, paragraph seven - the "a" is changed to "the" and the
sentence reads as folloWS: At this time, Mr. Joseph Bajorski,
asked that the Board Secretary make note in her minutes that he
has twice called for the question.
On Page 3, paragraph 9, the number five (5) should read 5,000.
On Page 3, paragraph 10, the following is added: A discussion
followed. The sentence to read as follows: At this time, Mr.
Bajorskl rescinded his motion. A discussion followed.
MOTION was made by Mr. Fred Jortner, seconded by Dr.
John McIntosh, and VOTED to accept thc minutes of
the July 14, 1994 meeting as amended.
ALL VOTED IN FAVOR.
ADJOURNMENT
The meeting was adjourned at 9:05 PM.
Respectfully submitted,
JoAnn Budzinski
Recording Secretary
Item For Agenda Of Meeting Of
Board of Finance To Be Held ~.~3~gq~ I~, 1994
to consider and act upon a resolution entitled
,,Resolution Appropriating $6,500,000 For The Planning, Acquisition
And Construction Of An Addition And Renovations To McGee Middle
School And Authorizing The Issue Of $6,500,000 Bonds Of The Town To
Meet said Appropriation And Pending The Issue Thereof The Making Of
Temporary Borrowings For Such Purpose".
Excerpt for Minutes of Meeting of Board of Finance
held 8/18/94 , 1994
A meeting of the Board of Finance of the Town of Berlin was
held in the BOF ROOM on 8/18/94 , 1994 at 7:00 P.M.
(E.D.T.) .
Members present and absent were as follows:
Present
. ,(Li~t_N~m~s)
Dr. oonn ~c±ntosn
Mrs. Ida Ragazzi
Mr. Joseph Bajorski
Mr. Fred Jortner
Mrs. Audrey Bertagna
Mr. Wrpd ,lnrtner
resolution:
Absent
Mr. Sam Lomaglio
introduced and read the following
RESOLVED: That the resolution entitled
"Resolution Appropriating $6,500,000 For The
Planning, Acquisition And Construction Of An
Addition And Renovations To McGee Middle School And
Authorizing The Issue Of $6,500,000 Bonds Of The
Town To Meet Said Appropriation And Pending The
.Issue Thereof The Making Of Temporary Borrowings
For Such Purpose", a copy of which is attached
hereto, is hereby approved and recommended for
adoption by the legal voters of the Town at Special
Town Meeting.
(Here insert copy of resolution in full.)
After discussion on the resolution, Mr. Fred Jortner moved
that said resolution as introduced and read be adopted, and the
motion was seconded by Mr. j. Baiorsk~ Upon roll call vote the
ayes and nays were as follows:
Ayes (5) Nays (0)
(~i~t Na~eg) ·
Dr. dorm mclnuosn Mrs. Audrey Bertagna
Mrs. Ida Ragazzi Mr. Fred Jortner
Mr. Joseph Bajorski
~/i. Dr. Hcrntnsh thereupon declared the motion carried and the
resolution adopted.
RESOLUTION APPROPRIATING $6,500,000 FOR THE
pLJ~NNING, ACQUISITION AND CONSTRUCTION OF AN
ADDITION AND RENOVATIONS TO MCGEE MIDDLE
SCHOOL AND AUTHORIZING THE ISSUE OF $6,500,000
BONDS OF THE TOWN TO MEET SAID APPROPRIATION
AI~D PENDING THE ISSUE THEREOF THE F~KING OF
TEMPORARY BORROWINGS FOR SUCH pU~LPOSE
RE~SOL~E~D:
Section 1. The sum of $6,500,000 is appropriated for the
planning, acquisition and construction of an addition and
renovations to McGee Middle school, including the addition of
approximately 12 classrooms, 2 science rooms, and library media
center including audio-visual room and storage, renovations to
increase administrative space, code compliance renovations,
mechanical system and HVAC improvements, renovations and additions
related and appurtenant to the foregoing, site work, computers,
furnishings and equipment, architects' and engineers' fees, and for
administrative, printing, legal and financing costs related
thereto.
Section 2. To meet said appropriation $6,500,000 bonds of the
Town or so much thereof as shall be necessary for such purpose,
shall be issued, maturing not later than the twentieth year after
their date. said bonds may be issued in one or more series as
determined by the Mayor and Town ~3reasurer and the amoun~ of bonds
of each series to be issued shall be fixed by the Mayor and Town
Treasurer,' provided that the total amount of bonds to be issued
shall not be less than an amount whick will provide funds
sufficient with other funds available for such purpose to pay the
principal of and the interest on all temporary borrowings in
anticipation of the receipt of the proceeds of said bonds
outstanding at the time of the issuance thereof. The bonds shall
be in the denomination of $1,000 or a whole multiple thereof, be
issued in bearer form or in fully registered form, be executed in
the name and on behalf of the Town by the facsimile or manual
signatures of the Mayor and Town Treasurer, bear the Town seal or
a facsimile thereof, be certified by a bank or trust company
designated by the Mayor and Town Treesurer~, which bank or trust
company may be designated the registrar and transfer agent, be
payable at a bank or trust company designated by the Mayor and Town
Treasurer, and be approved as to their legality by Robinson & cole,
Attorneys-at-Law, of Hartford. They shall bear such rate or rates
of interest as shall be determined by the Mayor and Town Treasurer-
The bonds shall be general obligations of the Town and each of the
bonds shall recite that every requirement of law relating to its
issue has been duly complied with, that such bond is within every
debt and other limit prescribed by law, and that the full faith and
credit of the Town are pledged to the payment of the principal
thereof and interest thereon. The aggregate principal amount of
bonds to be issued, the annual installments of principal,
redemption provisions, if any, the date, time of issue and sale and
other terms, details and particulars of such bonds shall be
of the expenditure or the substantial completion of the project, or
such later date the Regulations may authorize. The Issuer hereby
certifies that the intention to reimburse as expressed herein is
based upon its reasonable expectations as of this date. The
Director of Finance or his designee is authorized to pay project
expenses in accordance herewith pending the issuance of
reimbursement bonds, and to amend this declaration.
determined by the Mayor and Town Treasurer in accordance with the
General Statutes of the State of Connecticut, as amended.
Section 3. Said bonds shall be sold by the Mayor and Town
Treasurer in a competitive offering or by negotiation, in their
discretion. If sold in a competitive offering, the bonds shall be
sold upon sealed proposals at not less than par and accrued
interest on the basis of the lowest net or true interest cost to
the Town. A notice of sale or a summary thereof describing the
bonds and setting forth the terms and conditions of the sale shall
be published at least five days in advance of the sale in a
recognized publication carrying municipal bond notices and devoted
primarily to financial news and the subject of state and municipal
bonds. If the bonds are sold by negotiation, provisions of the
purchase agreement shall be subject to the approval of the
Executive Board.
Section 4. The Mayor and Town Treasurer are authorized to
make temporary borrowings in anticipation of the receipt of the
proceeds of said bonds. Notes evidencing such borrowings shall be
signed by the Mayor and Town Treasurer, have the seal of the Town
affixed, be payable at a bank or trust company designated by the
Mayor and Town Treasurer, be approved as to their legality by
Robinson & Cole, Attorneys-at-Law, of Hartford, and be certified by
a bank or trust company designated by the Mayor and Town Treasurer
pursuant to Section 7-373 of the General Statutes of Connecticut,
as amended. They shall be issued with maturity dates which comply
with the provisions of the General Statutes governing th~ issuance
of such notes, as the same may be amended from time to time. The
notes shall be general obligations of the Town and each of the
notes shall recite that every requirement of law relating to its
issue has been duly complied with, that such note is within every
debt and other limit prescribed by law, and that the full faith and
credit of the Town are pledged to the payment of the principal
thereof and the interest thereon. The net interest cost on such
notes, including renewals thereof, and the expense of preparing,
issuing and marketing them, to the extent paid from the proceeds of
such renewals or said bonds, shall be included as a cost of the
project. Upon the sale of the bonds, the proceeds thereof, to the
extent required, shall be applied forthwith to the payment of the
principal of and the interest on any such notes then outstanding or
shall be deposited with a bank or trust company in trust for such
purpose.
Section 5. Resolution of Official Intent to Reimburse
Expenditures with Borrowings. The Town of Berlin (the "Issuer")
hereby expresses its official intent pursuant to §1.150-2 of the
Federal Income Tax Regulations, Title 26 (the "Regulations..), to
reimburse expenditures paid sixty days prior to and after the date
of passage of this resolution in the maximum amount and for the
capital project defined in Section 1 with the proceeds of bonds,
notes, or other obligations ("Bonds") authorized to be issued by
the Issuer. The Bonds shall be issued to reimburse such
expenditures not later than 18 months after the later of the date