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1992/12/15 MINUTES BOARD oF FINANCE December 15, 1992 PA~E 1 A RegUlarly Scheduled Meeting of the Board of Finance was ~e.ld on~uesday, December 15, 1992 in the Board of Finance Room, Berlin Town Hall. .... MEMBERS PRESENT: Dr. John P. McIntosh, Chairman Mrs. Ida Ragazzi, Vice-Chairman Mrs. Audrey Bertagna Mr. Fred Jortner Mr. Sam Lomaglio Mr. James O'Doanell OTIIERS PRESENT: Mr. Gary Clinton, Finance Director The Meeting was called to order at 7:00 P.M. AUDIENCE OF CITIZENS Mr. William Baccaro, Chairman of the Park & Recreation Commission spoke in favor of the proposed athletic track. He reminded the Board that his Commission voted 8-1 in favor of approving whatever amount was needed complete ~he proposed athletic track. BUDGET CHANGES A Budget Change Form was received fro~ the Park & Recreation Commission requesting that $82,000 be transferred to cover amount needed to complete proposed athletic %rack. Mr. William Baccaro explained that since the low bid received is $472,000 and the balance in the account is $467,000, it is $5,000 short. Also, the Town wishes to hire a supervisor to oversee the complete project, at an estimated cost of $30,000. A contingency of 10% is being asked for to cover any possible unforeseen problems during the construction, that being $47,000. The three (3) figures ~otal the asking amount of $82,000. Mrs. Ida Ragazzi questioned the amount of the State Funding. Mr. Roman Czuchta, Director of Business Operations, Berlin Public Schools, told her that $400,000 was a firm number for the construction of the field. Dr. John McIntosh voiced concern that monies should come only from the ~uad. M©TION was made by Mr. James O'Donnell, seconded by Mrs. Audrey Bertagna and VOTED to ~ralisfer $82,000 from account I~319-I393- 930-0944 (Park & Recreation Capital Fund) to account 9319-3267- [41-0144 (Berlin High School Non-Recurring School Athletic Field} for funds needed ~o complete proposed athletic field. ALL THOSE VOTING IN FAVOR: OPPOSED: PAGE 2 Mr. James O'Donnell, Mrs. AUdrey Bertagna, Fred Jortner. Dr. John p. MCIntosh Mrs. Ida Ragazzi ABSTAINED: Mr. Sam Lomaglio Vote being 3-2, 1 abstained. A Budget Change Form Was received from Jerome Skolnick, Chairman of the Public Building Commission to request $35,000 to develop preliminary Plans and Specifications for addition and renovations to McGee School. MCGee Principal, Guy Parillo Spoke in favor of the request. Mrs. Audrey Bertagna questioned if the $35 000 requested is for an architect to draw up plans. , Mr. James D'Errico, Purchasing Agent/Personne give a breakdown on the figure requested. 1 Director, Was Unable to MOTION Was made bv Hr . O'Donne]l =~ ~ s. Ida Ra .... =~u VOted to Put t~ ~z~, Seconded b_ _ School back on the table, ne request for ~38 ~^~r. James ~ ,uuu for MCGee ALL VOTED IN FAVOR. MOTION Was made by M . (General Fund) to ~35, rom accoun~ ~ Y Mrs. Audrey uOunt #101-3267 ~ ~ ~xu1-1393-930_9~= for additions and renovations at MCGee School plans and Specifications ALL VOTED IN FAVOR. ' A Budget Change Form Was received from Richard Russell, Public BUilding Maintenance to request $8,000 to install an air make-up unit at the Town Garage. Mr. Richard Russell explained that the Town Garage is install System to remove exhaust from Vehicles While being WOrked on lng an exhaust the air being exhausted an air make-up unit is needed for this PUrpose. and to replace MOTION Was made by Mr. Fred Jortner, SeConded by Mr. James O'Donnell to transfer $8,000 from account #101-2129-121_0299 (Contingency) to aCcount #101-2338-121_270 for an air make-up unit at the Town Garage. (Contractual Services) ALL VOTED IN FAVOR. A Budget Change FOrm Was received from the Public Works Department to request $500 to PUrchase Signs. PAGE 3 93-017 MOTION by Mr. James O'Donnell, seconded by Mr. Fred Jortner to transfer $500 from account ~101-2129-121-0299 (Contingency) to account ~101-2336 121-223 (Public Works-Street Signs) for signs. ALL VOTED IN FAVOR. A Budget Change Form was received from Vincent Lewandowski, Kensington Fire Chief, for $195,000 to purchase a new cab, chassis and body for Engine #9. Fire Chief Lewandowski explained that to equip tile new chassis with the existing engine, pump, rear end, lights and sirens (Which are in excellent condition) would provide a savings to the Town of $30,000. He also stated that the price quoted is only in effect til the end of the calendar year. Dr. John McIntosh questioned the feasibility of purchasing a new truck. MOTION was made by Mrs. Audrey Bertagna, seconded by Mr. Fred Jortner to transfer $195,000 from account #318-1393-930-0944 (Capital Non-Recurring Fund Balance) to account #318-2231-131-406 to purchase a new cab, chassis and body for Engine ~9. ALL THOSE VOTING IN FAVOR: Mrs. Audrey Bertagna, Mr. Fred Jortner, Mr Sam Lomaglio, Mrs. Ida Ragazzi. OPPOSED: Dr. John McIntosh, Mr. James O'Donnell. Vote being 4~2. A Budget Change Form received from Public Health Nursing for $3,000 was WITHDRAWN. A Budget Change Form was received from Chief David Jorsey, East Berlin Fire Chief for $2,000 for material needed to wire the East Berlin Generator. Fire Chief Jorsey explained that the funds needed are for material only. The labor to be provided by fire department personnel. Mr. James O'Donnell asked if rent is charged. Chief Jorsey said no. He also stated that the Town of Berlin owns every piece of fire department equipment. 93-018 MOTION was made by Mr. Sam Lomaglio, seconded by Mr. Fred Jortner to transfer $2,000 from account #101-2129-121-0299 (Contingency) to account #101-2231-131-436 for materials needed to wire East Berlin Generator. ALL THOSE VOTING IN FAVOR: Mr. Sam Lomaglio, Mr. Fred Jortner, Mr. James O'Donnell, Mrs. Ida Ragazzi, Mrs. Audrey Bertagna. OPPOSED: Dr. John McIntosh Vote being 5-1. PAGE 4 A Budget Change Form was received from Richard Russell, Public Building Maintenace for $2500 to replenish funds expended on unanticipated repairs to air conditioning system at Town Hall. 93-019 MOTION was made by Mrs. Audrey Bertagna, seconded by Mrs. Ida Ragazzi to transfer $2500 from account #101-2129-121-0299 (Contingency) to account 0101-2338-121-252 (Contractual Services) to replenish fund. ALL VOTED IN FAVOR. REVIEW FORMAT, WATER CONTROL COMMISSION Mr. Gary Clinton explained that the format is the same as last year. Mr. Sam Lomaglio asked that a memo be sent to each Board Chairman asking them to attend their Department's scheduled Budget Meeting. A copy of the memo to be sent to Mayor Robert J. Peters. CORRESPONDENCE No discussion held. OTHER BOARD MATTERS Mr. Gary Clinton informed the Board that the Town is now using the GC Collection Agency to collect bad debts. MINUTES NO action taken. ADJOURNMENT The meeting was adjourned at 9:30 P.M. Respectfully submitted, JoAnn Budzinski Recording Secretary