LIB_BRD_EXP_COMM_3_14_07
Berlin-Peck Memorial Library First Floor Expansion Committee
Special Committee Meeting
Board Meeting Room of Berlin-Peck Memorial Library
Wednesday, March 14, 2007 – 6:30 P.M.
Present:
Frank Steele Co-Chairman, Sharon Powell Co-Chairman, Rosa
Brown, Elizabeth Bennett and Donna Moore.
Staff Liaisons:
Sara Munson, Library Director & Cathy Nelson, Assistant Library
Director.
Survey –
Dir. Munson distributed copies of the new condensed version of the Survey
Questionnaire. Committee Members reviewed and agreed that the two-page legal size
questionnaire was just about the right size. Dir. Munson stated that she could compact it
more by reducing the font size. Committee Members felt that the two-page size worked
quite well and anything smaller might be difficult to read. As written, the questionnaire
should take less than five minutes to complete. Sharon Powell suggested adding the line,
“Five minutes of your time will help us help you” to the heading of the questionnaire.
After further discussion, Rosa Brown made a motion to approve the condensed version of
the questionnaire, with the addition of My Library DV to Item #5. The motion was
seconded by Donna Moore and unanimously approved.
Distribution –
Dir. Munson agreed to contact the Berlin Citizen about including the
survey in their paper distribution for Berlin. She felt that there may be a cost and that she
would approach the Friends of the Library for funding. It was suggested that the
questionnaire be included, as is, as a flier and perhaps an article be written to coincide
with the flier that would describe the background behind formation of the flier.
Dir. Munson will check with Melanie Jortner, who had offered to put the questionnaire
on line, whether she would be available to work on the on line distribution.
Dir. Munson also will look into putting the survey on Survey Monkey, an on line
service.
Time Frame for Survey –
Committee Members agreed that the questionnaire should be
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made available starting in mid May with an ending date for returns of July 1. That
would allow an approximate window of six weeks and copies would still be accepted
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after July 1.
Comments –
Dir. Munson stated that after the results of the survey questionnaire are
compiled and the space plan guide reviewed, a report should be compiled. The
Committee felt that it was important for the Town Manager and Town Council to have a
first look at the results of both items. Regarding space needs, Asst. Dir. Nelson explained
how the area in the Children’s Library was designed in mind for children only for Story
Peck Library First Floor Expansion Committee Minutes –3/14/07 – page 2
Times and programs, but now many parents attend and she has had a difficult time
accommodating and balancing the number of people – and this is a good thing! But they
are quickly outgrowing the space and a larger area is imperative.
Next Meeting –
It was agreed that the First Floor Expansion Committee would not meet
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again until September 12 before the regular Library Board Meeting, when results of the
survey questionnaire would be available. .
Donna Moore moved to adjourn the meeting @6:55 P.M., Seconded by Elizabeth Bennett
& unanimously agreed.
Respectfully submitted,
Juliet Benjamin, Secretary