2006/02/21
THE MATTABASSETT DISTRICT - Minutes of February 21, 2006
corrected March 2 J, 2006
PUBLIC SPEAKERS
None.
MINUTES OF FEBRUARY 21.2006
Roll Call of Members
The monthly meeting of the Board of Directors of The Mattabassett District was held
Monday, February 21, 2006, at the Administration Building. Chairman William
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was present. Present from the Town of Cromwell was Director Doug Sienna. Present
from the Town of Berlin were Directors Livio Dottor, John Dunham, and John Luddy.
Present from the City of New Britain were Directors William Candelori, Sebastian
Cannamela, Lucian Pawlak, Ed Sasso, and Frank Smith. Also present were William
Weber - District Counsel, Brian W. Armet - Executive Director, John Batorski - Plant
Superintendent, and Fred Mueller - Staff Engineer. New Britain Director Gregory
Abrahamian and Cromwell Director Tom Tokarz were absent. New Britain Director
James Carey arrived at 7:38 pm.
Approval of January 17, 2006 Minutes
MOTION: Mr. Sienna moved to approve the minutes of January 17,2006.
Mr. Cannamela seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
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Treasurer's Report
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MOTION: Mr. Smith moved to accept the Treasurer's Report as presented.'
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Mr. Sienna seconded the motion.
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Discussion
RESOL VED: The motion was approved unanimously.
Budget Statement
MOTION: Mr. Dunham moved to accept the Budget Statement as presented.
Mr. Dottor seconded the motion.
Discussion
THE MATTABASSETT DISTRICT - Minutes of February 21.2006
corrected March 2 J. 2006
RESOL VED: The motion was approved unanimously.
Accounts Payable Report
No motion required.
Mr. Carey arrived at 7:38 p.m.
Staff Reports
MOTION: Mr. Luddy moved that the Board recognize Dan Drezek for receiving the
Hatfield A ward from WEF for outstanding performance, and authorize awarding him
$100 for this achievement.
Mr. Pawlak seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Sasso moved to accept the Staff Reports as presented.
Mr. Smith seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
Five minute recess requested.
Engineering Committee
No report.
Finance Committee
MOTION: Mr. Sienna moved that the Board approve adding Liberty Bank to the list of
investment institutions and remove Rockville Bank.
Mr. Pawlak seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Sasso moved that the Board approve the Fiscal Year 2004-2005 Audit
Report and authorizes the Executive Director to submit it to the Office of Policy and
Management (OPM).
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THE MATTABASSETT DISTRICT - Minutes of February 2],2006
corrected March 21, 2006
Mr. Sienna seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Smith moved that the Board approve the transfer of funds within the FY
2005-2006 budget as detailed on the accompanying table.
Mr. Sienna seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Sienna moved that the Board authorize the Executive Director to renew
the annual CEMS contract with Trace Environmental Systems, Inc. of Tranquility, NJ for
$3,158.
Mr. Dunham seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Sienna moved that the Board approve the transfer of $800,000 from the
Operations Fund Unfunded Reserve to the CNR Fund to increase the allocation for the
Outfall Improvements.
Mr. Smith seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Smith moved that the Board authorize the Executive Director to purchase
QuickBooks Accounting Software from QuickBooks for $4,000.
Mr. Sienna seconded the motion.
Discussion
RESOLVED: The motion was approved unanimously.
MOTION: Mr. Sienna moved that the Board authorize the Executive Director to upgrade
the annual computer service contract with Decian of Wallingford, CT to a three year
contract for $632.90/month, and to purchase the three year web, virus and spyware
software licenses for $3,669.24.
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THE MATTABASSETT DISTRICT - Minutes of February 21,2006
corrected March 21, 2006
Mr. Pawlak seconded the motion.
Discussion
Mr. Sasso questioned whether or not this should have been advertised for bid as per the
By Laws Charter. Mr. Dunham stated that for such a small amount, three solicited
quotes shouid be acceptabie. A bid shouid not be necessary as it wouid cost too much to
advertise. If an amount is stated in our By LavIs Charter. the By LavIs Charter needs to
be addressed since they were written in the 1960's.
MOTION: Mr. Pawlak moved to amend the motion by including "professional services".
Mr. Sasso seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
AMENDED MOTION: Mr. Sienna moved that the Board authorize the Executive
Director to upgrade the annual computer service contract for professional services with
Decian of Wallingford, CT to a three year contract for $632.90/month, and to purchase
the three year web, virus and spyware software licenses for $3,669.24.
RESOL VED: The amended motion was approved unanimously.
MOTION: Mr. Sasso moved that the Board table the approval of FY 2006-2007
Operations Budget until the March meeting as stated in the By-Laws.
Mr. Smith seconded the motion.
Discussion
Mr. Armet stated that the member towns ask for the budget earlier to establish their own
budgets and historically the Board has approved the budget in February.
Mr. Weber was asked to comment on this. He stated that per the By-Laws, the February
meeting is when the budget is discussed by the Board, and, if for any reason, the budget
can be referred to the Finance Committee for any changes before the vote in March.
Mr. Candelori asked for a roll cali vote on the motion to table.
FOR: Mr. Carey and Mr. Sasso
AGAINST: Mr. Dunham, Mr. Dottor, Mr. Sienna, Mr. Pawlak, Mr. Cannamela, Mr.
Smith, Mr. Luddy, and Mr. Candelori
RESOL VED: The motion to table is defeated.
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THE MATTABASSETT DISTRICT - Minutes of February 21,2006
corrected March 21, 2006
Discussion
Mr. Sasso said that now that the motion to approve the budget was on the table again,
what should be done with the Board in violation of the By-Laws? Mr. Dunham
suggested the budget not be adopted until the sludge committee report is put on the table.
MOTION: Mr. Luddy moved to approve the Finance Committee Report and refer the
budget back to the Committee for reconsideration.
Mr. Smith seconded the motion.
Discussion
RESOLVED: The motion was approved unanimously.
MOTION: Mr. Dunham moved to remove the sludge pricing from the table at this time,
Mr. Smith seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Dunham moved to approve a minimum sludge fee of $265/dry ton and
authorize the Executive Director to negotiate with all vendors of sludge for the minimum
fee or more.
Mr. Sasso seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
Personnel Committee
No report.
Property Management
No report.
Counsel's RelJort
MOTION: Mr. Pawlak moved to accept the Counsel's Report as presented.
Mr. Cannamela seconded the motion.
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THE MATTABASSETT DISTRICT - Minutes of February 21, 2006
corrected March 21. 2006
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Sasso moved to add to the agenda an Executive Session.
Mr. Smith seconded the motion.
Discussion
RESOL VED: The motion was approved unanimously.
MOTION: Mr. Sasso moved to go into Executive Session to discuss personnel matters
pertaining to the budget including District Council and the Executive Director.
No second and no vote taken.
MOTION: Mr. Pawlak moved to adjourn.
Mr. Cannamela seconded the motion.
RESOL VED: The motion was approved unanimously.
The meeting adjourned at 8:55 p.m.
The next meeting of the Board of Directors will be held on Monday, March 20,2006 at
7:30 p.m. in the Administration Building, Cromwell, Connecticut.
7
T.HE MATTABASSETT DISTRICT
Memorandum
Date:
January 26, 2006
Subject: Account Transfers
To:
Finance Committee
From: Brian W. Annet, Executive Director
A review of the 2005-2006 Budget indicates at this time that actual and
projected charges to eight (8) accounts will put these accounts over budget.
Based upon our previous Auditor's, Seward & Monde, guidance only the major
accounts, Administration, Employee Benefits, Operations Department,
Maintenance Department and Laboratory Department, must show a positive
balance at the end of the year. The various sub-accounts within these accounts
do not have to. Therefore, the four (4) accounts with recommended adjustments
at this time are detailed below.
Line Account Budget Expenditures Proj ected Recom- Revised
Item To Date Needs mended Budget
# Transfer
Transfer from En2ineerin2 Services to Fuel
52100 Engineering $260,000 $59,152 $19,000 -$50,000 $210,000
61400 Fuel $142,800 $124,630 $70,000 +$50,000 $192,800
Transfer from Lab Services to Potable Water
61500 Potable $30,000 $21,276 $22,000 +$15,000 $35,000
Water
63200 Lab $45,000 $7,467 $10,000 -$15,000 $30,000
Services
Transfer from Contingency to Plant Maint Services
62300 Plant Maint $140,000 $123,732 $76,000 +$50,000 $190,000
Services
69000 Contingency $90,000 $0 $0 -$50,000 $40,000
Transfer from Lab Supplies to Buildings & Grounds
62400 BIds & $45,000 $37,691 $20,000 +$10,000 $55,000
Grounds
63100 Lab $25,000 $8,958 $6,000 -$10,000 $15,000
Supplies
Accounts requiring increases in there budgeted amounts:
Potable Water - rate increase
Fuel - increase in costs
Plant Maintenance Services -large repairs to aging equipment
Buildin2s & Grounds - large unexpected repairs, fence and manholes
Budget and Revenue Comparison
Fiscal Years 2005-2006 & 2006-2007
REVISED & UPDATED 2-9-06
2005-2006 2006-2007 Chan!:je % %of
Budget Budget Chan!:je Total
ACCOUNT/BUDGET LINE ITEM Budget
51000 Liability Insurance $144,000. $147,500. $3,500. 2.43% 2.46%
52100 Engineering Services $260,000. $80,000. ($180,000.) -69.23% 1.33%
52200 Legal $46,000. $46,000. $0. 0.00% 0.77%
52300 Accounting $16,000. $16,000. $0. 0.00% 0.27%
52400 Training, Travel & Meetings $47,000. $35,000. ($12,000.) -25.53% 0.58%
54000 Office Supplies $11,500. $11,500. $0. 0.00% 0.19%
53000 Business Services $40,000. $40,000. $0. 0.00% 0.67%
53500 Permit Fees $9,900. $9,900. $0. 0.00% 0.17%
Nitrogen Credits Purchase $80,000. $50,000. ($30,000.) -37.50% 0.83%
54500 Miscellaneous $7,000. $9,000. $2,000. 28.57% 0.15%
56000 Salaries $1,839,839. $1,605,413. ($234,425.) -12.74% 26.77%
56600 Overtime & Meal Allowances $68,920. $70,633. $1,713. 2.49% 1.18%
56700 Shift Differential $20,368. $18,080. ($2,288.) -11.23% 0.30%
57200 Employee Health Insurance $368,904. $386,706. $17,802. 4.83% 6.45%
58000 Retirement $116,883. $131,923. $15,040. 12.87% 2.20%
57100 Workers Comp Ins $102,800. $92,800. ($10,000.) -9.73% 1.55%
57400 Unemployment $9,000. $9,000. $0. 0.00% 0.15%
59100 Uniforms (and Safety Shoes) $11,165. $10,817. ($348.) -3.12% 0.18%
59200 Physical Exams $9,000. $9,000. $0. 0.00% 0.15%
61100 Operations Supplies $45,000. $45,000. $0. 0.00% 0.75%
61150 Cleaning Supplies $8,000. $8,000. $0. 0.00% 0.13%
61200 Chemicals $370,000. $410,000. $40,000. 10.81% 6.84%
61300 Electricity $1,110,000. $1,510,000. $400,000. 36.04% 25.18%
61400 Fuel: Natural Gas & Fuel Oil $142,800. $193,000. $50,200. 35.15% 3.22%
61500 Potable Water $30,000. $36,000. $6,000. 20.00% 0.60%
61600 Gasoline & Diesel Fuel $6,000. $6,000. $0. 0.00% 0.10%
61700 Sludge Disposal $82,000. $42,000. ($40,000.) -48.78% 0.70%
61800 Ash Handling $100,000. $100,000. $0. 0.00% 1.67%
62100 Plant Maint Supplies $190,000. $190,000. $0. 0.00% 3.17%
62200 Lubricants $9,000. $12,000. $3,000. 33.33% 3.13%
62300 Plant Maint Services $140,000. $240,000. $100,000. 71.43% 4.00%
62400 Bldgs & Grounds $45,000. $45,000. $0. 0.00% 0.75%
63100 Laboratory $70,000. $40,000. ($30,000.) -42.86% 0.67%
69000 Contingencies $90,000. $140,000. $50,000. 55.56% 2.33%
71000 Capital - Operations $750,000. $200,000. ($550,000.) -73.33% 3.34%
72000 Payment on Bonds .$Q,. .$Q,. $0. 0.00%
$6,396,079. $5,996,272. ($399,807.) -6.25% 100.00%
REVENUE
New Britain $2,223,335. $2,486,767. $263,432. 11.85% 41 .4 7%
Berlin $601,029. $650,389. $49,360. 8.21% 10.85%
Cromwell $360,390. $383,894. $23,504. 6.52% 6.40%
Middletown $838,727. $641,960. ($196,767.) -23.46% 10.71%
Metropolitan District Commission $278,377. $339,320. $60,943. 21 .89% 5.66%
Farmington $4,227. $3,948. ($279.) -6.60% 0.07%
Interest Income $50,000. $100,000. $50,000. 100.00% 1.67%
Sludge Management $1,680,000. $1,080,000. ($600,000.) -35.71% 18.01 %
Operating Fund Excess Income $320,000. $270,000. ($50,000.) -15.63% 4.50%
Miscellaneous Income: $40,000. $40,000. $0. 0.00% 0.67%
$6,396,085. $5,996,277. ($399,808.) -6.25% 100.00%