1988/09/13MEMBERS PRESENT:
OTHERS PRESENT:
MINUTES
Board of Finance
Meeting of Sept. 13, 1988
Regular Meeting
Dr. John P. McIntosh
Mr. Angelo J. Tiezzi
Mrs. Ida M. Ragazzi
Mr. John N. Dennehy
Mr. Rodney L. Lenfest
Mr. Raymond A. Ruta
Mr.
MS.
Mr.
Mr.
Mr.
Mr.
Mr.
Mr.
Gary S. Clinton, Finance Director
Karen McQuade, Deputy Mayor
Thomas Galvin, School Dept.
Milton P. Freeman, Business Manager, Schools
Steve Kelly, Director of Park and Recreation
A1 Hawkins, Golf Course Director
Ted Hrubiec, Public Grounds Director
Len Zielenski, Member of Park and Recreation Comm.
The meeting was called to order at 7:29 P.M. by Chairman McIntosh.
TOWM MEETING
A Budget Change Form request was received dated Sept. 13, 1988 from
the Board of Education requesting $46,190.00 to allocate funds for the
Town's share of the Vocational Educational GranS. The town will be
eligible to receive an additional $53,809.00.
Each member of the Board of Finance received a copy of the Berlin
High School Equipment included in 1988 Vocational Education Grant.
Mr. Milton Freeman explained that the Grant is issued upon the
Town's appropriatio~ of the percentage that the town must appropriate
and the two amounts put together then buys the material, so therefore,
the town does not have to appropriate more than 50% of the expenditure.
This is for vocational equipment as previous one was and we have
been granted a Grant through the state of $99,999.00. The dollars
are that way because if it's above $100,000.00, it takes on a com-
pletely different set of rules and regulations by federal law. Berlin
provides 46.19% or $46,189.14 and Grant will appropriate the other 54%
for equipment. This equipment will reduce some of the requested
needs that were planned for in next years budget. It does accomodate
some items in this years budget. It is instructional equipment only.
Mr. Tom Galvin said that the intent of the grant is to improve
High Tech Equipment in the school system. We must pick from an
approved list of items. Every item must be $1,000.00 or more. Mr.
Galvin supplied copies of the list of items.
Mr. Angelo J. Tiezzi asked Mr. Galvin how many of the items
involved would have been included in your budget for the coming year?
Mr. GAlvin said that most of the items would have been spread out
over the next several years. Most would be in the six year plan.
Board of Finance
Meeting of Sept. 13, 1988 -2-
Motion was made by Mr. John N. Dennehy, seconded by
Mrs. Ida M. Ragazzi and VOTED to authorize the Executive
Board to call a Town Meeting to transfer a sum, not to
exceed $46,190.00 from account # 101-2129-121-299
(Contingency) to account ~ 101-2861-121-288 (Vocational
Educational Grant). ALL IN FAVOR.
MINUTES
Motion was made by Dr. John P. McIntosh, seconded by Mr.
Angelo J. Tiezzi and VOTED to approve the Minutes of the
August 9, 1988 meeting of the Board of Finance with the
following correction:
Pg. 01, next to last paragragh, Dr. McIntosh's comment on
the Attorney settlement should be corrected to read that
Dr. McIntosh suggested a $4000.00 settlement not offered.
ALL IN FAVOR.
BUDGET CHANGE TRANSFERS
A Budqet Change Form request was received dated August 18, 1988 from
the C~arter Revision Comm. requesting a transfer of $200.00 from the
Secretarial account to contractual services account to retain Mr. Donald
Goodrich, at $50.00 per hour, to give the commission an overview into
the benefits and disadvantages to all forms of municipal governments.
It is anticipated that a maximum of four hours of his time will be needed.
Mrs. Ragazzi said that there is free information available through the
Public Expenditures on every type of government. She thought it advantagous
to have the literature in printed form to refer to rather than trying to
recall all the information from a meeting.
Dr. McIn~osh said that 'these funds ha~ already been exper~ed and did not
agree with the funds coming out of the secretarial account.
#89- Motion was made by Mr. Angelo J. Tiezzi, seconded by Mr.
Rodney L. Lenfest and VOTED to amend the budget change form
request from 101-2125-121-111 (Secretarial) and have the funds
not to exceed $200.00 come from account ~ 101-2129-121-299
(Contingency) to account ~ 101-2125-121-252 (Contractual
Services). ALL IN FAVOR: Dr. John P. McIntosh, Mr. Rodney
L. Lenfest, Mr. Raymond A. Ruta, Mr. Angelo J. Tiezzi.
OPPOSED: Mrs. Ida M. Ragazzi, Mr. John N. Dennehy.
TABLED REQUEST
A Budqet Change Form request was received dated August 29, 1988 from
social services for office furniture (desk and chair) for office staff.
It was a consensus of the Board of Finance that additional searching
should be done prior to approval of the request to see whether or not
something might already be available.
Motion was made by Mr. Angelo J. Tiezzi, seconded by
Mr. Raymond A. Ruta and VOTED to TABLE the request for
$528.80 from the social Service Dept. pending more inform-
ation.
ALL IN FAVOR.
Board of Finance
Meeting of Sept. 13, 1988
-3-
CORRESPONDENCE
It was requested by the Board of Finance, that a letter be sent
to all Dept. Heads, Boards and Commissions, regarding the overexpend-
itures that have occured prior to the requesting of funds through
proper channels. This letter is to be signed and dated by each
recipiant and returned to the Board of Finance
SIX YEAR PLAN
~2545-Public Grounds
Mr. Ted Hrubiec presented his six year plan to the Board of Finance.
He said that he would be overseeing all projects, including the
electrical work being done at Timberlin in the future.
#2542-Recreation
Mr. Steve Kelly presented his six year plan to the Board of Finance.
Mr. Len Zielenski was present to represent the Park and Recreation
Commission.
The first item listed for the second year of the six year plan for
Hubbard Field $100,000.00 should be deleted from #2542 and K.oved into
#2545. $75,000.00, for renovating Hubbard Playing Field should be de--
leted.
Mr. Zielenski said that one of the alternatives that the Park and
Recreation had been looking into was the Community Center and making
the most of it,s resourses due to the unavailability of funds for the
new project.
Mr. Tiezzi asked what the walky talky's expenditure was for?
Mr. Kelly said that he had to borrow them from different dept's
in the past and sees a strong need for the Dept. to obtain it's
own for safety purposes, when access to a phone is not available to
staff members in an emergency.
#2543-Golf Course
Mr. A1 Hawkins presented his six year plan to the Board of Finance.
Mr. Hawkins explained the irrigation replacement expenditure to the
Board. This project will be spread out over a 3 year period.
The following three Six year plan's were presented to the Board by
Mr. Clinton in order that the time schedule could be changed to
accomodate the public buildings dept's presentation.
#2753-Nursing, Filter System was questioned. Mr. Clinton would follow up.
#2755- Social Services
#2544- Library
Board of Finance
Meeting of Sept. 13, 1988
-4-
CORRESPONDENCE
A letter was sent out dated August 12, 1988 to Mr. Richard Feegel, Assessor
from Mr. Clinton requesting information on assessments.
A letter was received dated August 12, 1988 from Mr. Richard Feegel,
Assessor, to the Board of Finance regarding the requested information
on assessments.
The meeting was adjourned at 9:43 P.M. by Chairman McIntosh.
Respectfully Submitted,
Mary-Ellen Johnson,
Secretary, Board of Finance
cC; Mayor Robert Peters
Deputy Mayor McNair
Town Clerk of Berlin