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1988/09/13MEMBERS PRESENT: OTHERS PRESENT: MINUTES Board of Finance Meeting of Sept. 13, 1988 Regular Meeting Dr. John P. McIntosh Mr. Angelo J. Tiezzi Mrs. Ida M. Ragazzi Mr. John N. Dennehy Mr. Rodney L. Lenfest Mr. Raymond A. Ruta Mr. MS. Mr. Mr. Mr. Mr. Mr. Mr. Gary S. Clinton, Finance Director Karen McQuade, Deputy Mayor Thomas Galvin, School Dept. Milton P. Freeman, Business Manager, Schools Steve Kelly, Director of Park and Recreation A1 Hawkins, Golf Course Director Ted Hrubiec, Public Grounds Director Len Zielenski, Member of Park and Recreation Comm. The meeting was called to order at 7:29 P.M. by Chairman McIntosh. TOWM MEETING A Budget Change Form request was received dated Sept. 13, 1988 from the Board of Education requesting $46,190.00 to allocate funds for the Town's share of the Vocational Educational GranS. The town will be eligible to receive an additional $53,809.00. Each member of the Board of Finance received a copy of the Berlin High School Equipment included in 1988 Vocational Education Grant. Mr. Milton Freeman explained that the Grant is issued upon the Town's appropriatio~ of the percentage that the town must appropriate and the two amounts put together then buys the material, so therefore, the town does not have to appropriate more than 50% of the expenditure. This is for vocational equipment as previous one was and we have been granted a Grant through the state of $99,999.00. The dollars are that way because if it's above $100,000.00, it takes on a com- pletely different set of rules and regulations by federal law. Berlin provides 46.19% or $46,189.14 and Grant will appropriate the other 54% for equipment. This equipment will reduce some of the requested needs that were planned for in next years budget. It does accomodate some items in this years budget. It is instructional equipment only. Mr. Tom Galvin said that the intent of the grant is to improve High Tech Equipment in the school system. We must pick from an approved list of items. Every item must be $1,000.00 or more. Mr. Galvin supplied copies of the list of items. Mr. Angelo J. Tiezzi asked Mr. Galvin how many of the items involved would have been included in your budget for the coming year? Mr. GAlvin said that most of the items would have been spread out over the next several years. Most would be in the six year plan. Board of Finance Meeting of Sept. 13, 1988 -2- Motion was made by Mr. John N. Dennehy, seconded by Mrs. Ida M. Ragazzi and VOTED to authorize the Executive Board to call a Town Meeting to transfer a sum, not to exceed $46,190.00 from account # 101-2129-121-299 (Contingency) to account ~ 101-2861-121-288 (Vocational Educational Grant). ALL IN FAVOR. MINUTES Motion was made by Dr. John P. McIntosh, seconded by Mr. Angelo J. Tiezzi and VOTED to approve the Minutes of the August 9, 1988 meeting of the Board of Finance with the following correction: Pg. 01, next to last paragragh, Dr. McIntosh's comment on the Attorney settlement should be corrected to read that Dr. McIntosh suggested a $4000.00 settlement not offered. ALL IN FAVOR. BUDGET CHANGE TRANSFERS A Budqet Change Form request was received dated August 18, 1988 from the C~arter Revision Comm. requesting a transfer of $200.00 from the Secretarial account to contractual services account to retain Mr. Donald Goodrich, at $50.00 per hour, to give the commission an overview into the benefits and disadvantages to all forms of municipal governments. It is anticipated that a maximum of four hours of his time will be needed. Mrs. Ragazzi said that there is free information available through the Public Expenditures on every type of government. She thought it advantagous to have the literature in printed form to refer to rather than trying to recall all the information from a meeting. Dr. McIn~osh said that 'these funds ha~ already been exper~ed and did not agree with the funds coming out of the secretarial account. #89- Motion was made by Mr. Angelo J. Tiezzi, seconded by Mr. Rodney L. Lenfest and VOTED to amend the budget change form request from 101-2125-121-111 (Secretarial) and have the funds not to exceed $200.00 come from account ~ 101-2129-121-299 (Contingency) to account ~ 101-2125-121-252 (Contractual Services). ALL IN FAVOR: Dr. John P. McIntosh, Mr. Rodney L. Lenfest, Mr. Raymond A. Ruta, Mr. Angelo J. Tiezzi. OPPOSED: Mrs. Ida M. Ragazzi, Mr. John N. Dennehy. TABLED REQUEST A Budqet Change Form request was received dated August 29, 1988 from social services for office furniture (desk and chair) for office staff. It was a consensus of the Board of Finance that additional searching should be done prior to approval of the request to see whether or not something might already be available. Motion was made by Mr. Angelo J. Tiezzi, seconded by Mr. Raymond A. Ruta and VOTED to TABLE the request for $528.80 from the social Service Dept. pending more inform- ation. ALL IN FAVOR. Board of Finance Meeting of Sept. 13, 1988 -3- CORRESPONDENCE It was requested by the Board of Finance, that a letter be sent to all Dept. Heads, Boards and Commissions, regarding the overexpend- itures that have occured prior to the requesting of funds through proper channels. This letter is to be signed and dated by each recipiant and returned to the Board of Finance SIX YEAR PLAN ~2545-Public Grounds Mr. Ted Hrubiec presented his six year plan to the Board of Finance. He said that he would be overseeing all projects, including the electrical work being done at Timberlin in the future. #2542-Recreation Mr. Steve Kelly presented his six year plan to the Board of Finance. Mr. Len Zielenski was present to represent the Park and Recreation Commission. The first item listed for the second year of the six year plan for Hubbard Field $100,000.00 should be deleted from #2542 and K.oved into #2545. $75,000.00, for renovating Hubbard Playing Field should be de-- leted. Mr. Zielenski said that one of the alternatives that the Park and Recreation had been looking into was the Community Center and making the most of it,s resourses due to the unavailability of funds for the new project. Mr. Tiezzi asked what the walky talky's expenditure was for? Mr. Kelly said that he had to borrow them from different dept's in the past and sees a strong need for the Dept. to obtain it's own for safety purposes, when access to a phone is not available to staff members in an emergency. #2543-Golf Course Mr. A1 Hawkins presented his six year plan to the Board of Finance. Mr. Hawkins explained the irrigation replacement expenditure to the Board. This project will be spread out over a 3 year period. The following three Six year plan's were presented to the Board by Mr. Clinton in order that the time schedule could be changed to accomodate the public buildings dept's presentation. #2753-Nursing, Filter System was questioned. Mr. Clinton would follow up. #2755- Social Services #2544- Library Board of Finance Meeting of Sept. 13, 1988 -4- CORRESPONDENCE A letter was sent out dated August 12, 1988 to Mr. Richard Feegel, Assessor from Mr. Clinton requesting information on assessments. A letter was received dated August 12, 1988 from Mr. Richard Feegel, Assessor, to the Board of Finance regarding the requested information on assessments. The meeting was adjourned at 9:43 P.M. by Chairman McIntosh. Respectfully Submitted, Mary-Ellen Johnson, Secretary, Board of Finance cC; Mayor Robert Peters Deputy Mayor McNair Town Clerk of Berlin