1984/10/11It was the consensus of the Board members that Budget Change Form #85-7
be rescinded and that the fo]lowing motions be made:
To authorize the Executive Board to call a Town Meeting to
appropriate a sum not to exceed $7,250.00 from Account #2751,
Social Services D~rector, to Account #2762, Youth Services Worker.
To authorize the Executive Board to call a Town Meet;ng to
appropriate a sum not to exceed $5,750.00 from Account #240,
Contingency, to Account #2762, Youth Services Worker.
The meeting was adjourned at 8:25 P.M.
Respectfully submitted,
Alexandra O. Dempsey
Secretary
MINUTES
BOARD OF FINANCE
SPECIAL MEETING
OCTOBER 11,.1984
Hembers Present: Joseph A. Bernardi, Angelo J. Tiezzi~ Dr, John p~
McIntosh, Blanche J. Delaney, Steven' Yandrilla~
! Richard Pentore
)thers Present: Gary S. Clinton, Finance Direotor~ Mal~or ~arren K~
Kingsbury, Jim D~Errico~' Personne~ Director~ Dick
Russell, Steve Kelly~ Tom Haavren~ Seor~e. ~e~ek~
and Milton Freeman, and Two res!iden'ts from Lower L~ne.~
~he meeting was called to order at 8:35 p.m. by Chairman Bernardi.
XINUTES
'he minutes for the meeting of September 18th, 1984, will he presented
~t the October 18, 1984, Board of Finance Meeting.
'RANSFERS
. Budget change form was received from Steve Kelly, Recreation Director
ated October 3, 1984, requesting $2,900 'to Account #lgO5 from Account
1904-$1,600 and #1906-$!,300.
#85-17 A motion was made by Mr. Vandrilla and seconded by Dr.
McIntosh, and VOTED to appropriate $2,~00 to. Account
~1905 from Account #1904-$1,600 and 919~6-$1~3Q0.
ALL IN FAVOR
T~W'N MEETING
AiBudget change form was received from Richard Russell, Public Building
Spperviser requesting $8,118 to provide a custodian for the Community
C~nter and the Berlin Senior Center. The custodian w~ll spend four (.4~
hburs daily in each facility commencing on or about Novermher 15, 1884
f~r the Community Center. The services will commence at the Berlin
S~nior Center when the center opens.
Motion was made by Mr. Vandrilla and seconded by Mr, Tiezzi and
VOTED to authorize the Executive Board to call a Town Meeting to
appropriate a sum of $8,118 from Account %240, Contingency¢'to
Account #3802, Personnel to Provide 'custodial.services to the
Community Center and the Berlin Senior Center.
ALL IN FAVOR
A!Budget change form was received from Morgan Seely~, .Town Engineer~ dated
O~tober 9, 1984, requesting $13,500 to Account #725, SideWalks, Tha $13¢500
w~uld be used to construct concrete sidewalks in front of resident~l homes
add asphalt sidewalks in front of the pasture land on the Eas~ side of Lower La
¢ e Board members raised questions regarding; building s~de~alk~ on the ~ast
s~de versus West side of Lower Lane, utilization of present buses to satisfy
the safety problem, whose responsibility is-the maintenance 'of the sidewalks¢
Board of Finance
Minutes of Octol~r 11~ 1984
was the motion to call the Town Meeting in conflict with the ordinance
requiring the property owner to maintain the sidewalks, questioning
the full cost versus the shared cost, the possible use of temporary
buses during inclement weather.
Mr. Freeman responded to the questions regarding the bus utilization
and indicated that the three (3) buses which passed thru the area
were at or near capacity. There are 54, 50 and 36 students using
each bus with a capacity of 55 students. The potential additional
students requiring busing would be approximately 45 to 50~
Motion was made by Mr. Bernardi and seconded by Mrs~ Delaney to
authorize the Executive Board to call a Town Meeting to appropriate
a sum of $13,500 from the General Fund Balance to Account
9725, Sidewalks, to build sidewalks on Lower Lane.
ALL WERE OPPOSED
MOTION DEFEATED .
FOLLOWUP ACTION
Mr. Freeman was asked to communicate the results of th~ meeting to
the Board of Education and ask the Board of Education %o submit a
request to the Board of Finance for the provision of transportation
service for this year. It was suggested that the Executive Board
establish a policy which will address the concerns raised and include
a sidewalk proposal as part of the budgeting process for next year,
OTHER BUSINESS
It was agreed that the other items on the agenda would be taken up
at the October 18, 1984, Board of Finance meeting.
The meeting was adjourned at 9:30 p.m.
Respectfully submi.tted~.
MINUTES
BOARD OF FINANCE
Special Meeting
October 22, 1984
Members Present:
Members Absent:
Others Present:
Joseph A. Bernardi, Angelo J. Tiezzi, Richard Pentore
Blanche J. Delaney
Steven Vandrilla, Dr. John P. Mclntosh
Gary S. Clinton, Finance Director
This Special Meeting of the Board of Finance and the Executive Board was
called to order at 7:02 P.M. by Mayor Warren E. Kingsbury. The purpose
of this meeting was to hear the report of the Computer Study Committee,
Messrs. Sebastian Sorrentino and Michael Shulewsky. A memorandum dated
October 16, 1984, from Messrs. Sorrentino and Shulewsky, entitled "Bid
Recommendation" was distributed to all Board members as well as a chart
entitled "Preliminary Computer Implementation Schedule".
Mr. Sorrentino opened the discussion by stating that the request for
proposals were sent to five companies. In all cases they were not in
accordance with specifications. The three lowest bidders were requested
to provide additional informance in conformance with the specifi'cations.
IBM came in at $85,931 which is their recommendation. The other vendors
cost of software was considerably higher.
Mr. Sorrentino stated that they are recommending that the Police Department
participate in this initially. The Town of Brighton, New York, has a soft-
ware program which they will sell us for $12,OOO. The City of New Britain
has an excellent program which was done in-house.
The system was broken down into two phases because of budgetary constraints.
Their recommendation is that the Town go with the essential needs which
total $82,300 (page 2 of the Report). In addition to that, on page 3 of the
report, there are several items followed by phase 2. These are absolutely