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1983/02/17 MINUTES BOARD OF FINANCE Regular Meeting February 17, 1983 Members Present: Joseph A. Bernardi, Angelo J. Tiezzi, Dr. John P. Mclntosh, Blanche J. Delaney, Kenneth L. MacKenzie, Steven Vandrilia Others Present: Gary S. Clinton, Finance Director; Mayor Thomas W. Ward, Jr.; Deputy Mayors Will m McKeon and Robert Argazzi; Judith Lindgren; Thomas Shiel, The Herald The meeting was called to order at 8:10 P.M. by Chairman Bernardi. MINUTES Motion was made by Mr. Tiezz~, seconded by Dr. Mclntosh, and VOTED to approve the Minutes of February 15, 1983. [ CORRESPONDENCE Attendance Figures were received from the Recreational Servi~ce Department for 1982 for all programs Copies were made for all Board members. OTHER BUSINESS BUDGETS -- 1983/84 Mr. Clinton presented the following Reduction Analysis to the Board members: % per 1 Mill ½ Mill Handout Yield Yield General Government 41.77 125,000 62,500 School 58.23 175,000' 87,500* * Provision will have to be made in General Government Unemployment Account, Schools, for reduction in staff. Mill Reduction ~ $299,699 (use $300,000) Capital Equipment. Mayor Ward, Deputy Mayors McKeon and Argazzi appeared before the Board to present the Capital Equipment requests for 1983/84 from the General Fund and the Federal Revenue Sharing Fund Copies of these requests, dated January 31, 1983, were distributed to all Board i members. Mayor Ward opened the discussion by stating that the requests for this year were considerably lower! than last year -- $209,700 for the General Fund and $270,500 for the Federal Revenue Sharing Fund. Included in the General Fund is the Communications Systems which will be used for ambulance, police men and firemen. He stated that they are unable to obtain replacement parts for the present system The proposed equipment is a complete console which will be located in the Police Department with al necessary recording devices. It will save S5,000-7,000/year as it utilizes the airways rather than telephone lines. The tapes will be activated by voice. Mayor Ward stated that this communications system would take pr)ority over the fire truck. Deputy Mayor Argazzi stated that the fire truck is not in this year's budget; However, a commitment was made to the Fire Board that it would be in next year's budget. Mayor Ward stated that there are two roofs which are in poor condition and can either be delayed or presented at a Town Meeting for the necessary funds. The Willard School roof is about 28 years old and the McGee School roof is )7-18 years old and both will cost about $455,000 for repairs. This would be accomplished through the issuance of bonds and notes. The fire truck would be included with the agreement that it would not be delivered until next year. They will be allowed to order it this summer and it would be included in the budget next year. Mayor Ward stated that he will take thls matter up in the next week or so and will forward a letter to the Board. Golf Course. Mayor Ward stated that more than usual has been included, however, they have gone up on their fees. Drapes. Mayor Ward stated that there are several offices, including his, in the Town Hall that are either cold or hot. The plastic blinds dc not help. He is requesting lined fireproof drapes. He would like to see if it will make the temperature more constant in the office. Portable Radios. Mayor Ward stated that these are needed for trucks in the Highway Department. Police Cruisers. Mayor Ward stated that this is for three new LTD and two rebuilt cruisers. The new crui'sers cost $11,000 each and $2,000 each for the rebuilt cruisers. This will be tight. jBoard of Finance iMeeting of February 17, 1983 !Board of Education. Mayor Ward stated that $75,000 has been allowed for this Department. I J IComputer. This will be used in the Finance Department and the Public Health Nursing Service. $5,0d0 lis included for programming. They have decided on the Apple Ill. Chairman Bernardi questioned if ithey were sold on this for the nurses. Mayor Ward replied that we should have one in the Town Hall.I !He stated that if there is any hope for reducing staff, it will happen. He continued by stating ithat there will be better accounting, better record keeping. The new glrl, who will be hired in ithe Nursing Office, will have to have the capability to run this computer. Mr. Clinton will delegat !the operational time. Mr. Clinton stated that he would let Mrs. Conway pick her day and he would irun his operation accordingly. The computer would go from office to office, Dog Pound. This is for aluminum extension to allow for a few more dogs. They are going to go up anotherl dollar or so per dog. m Payloader-Backhoe. This will replace two pieces of equipment. Chairman Bernardl suggested using / $110,000 for the roofs and scheduling this unit for late 1984. Mayor Ward did not agree. He state~ that if he had to wait a year for this piece of equipment, he would have to ask for more money in I ~contractual. Rotary Mower. This will replace two riding tractors and one Toro mower. Chairman Bernardi questioned if there were any forthcoming projects. Mayor Ward replied there may be some water and sewer work projects; a request to bring water through the Budney property. The ischool roofs, which were mentioned previously. The Senior Citizens project. He has been talking Itu bankers regarding a mini-bond for Timberlin Golf Course. He also cited Peck Memorial Library. Mayor Ward stated that he would like to go out in the market for the refuse contract. He mentione( ithe standardized containers collection method which is done In Kent. This would have to be a five ~ear contract. Mayor Ward also stated that Blue Cross-CMS will be going up 25%. Mayor Ward commented that he would llke to have actual work orders for every job done in Public Buildings and that he will try to hold off on minor jobs. Dr, Mclntosh suggested breaking it into !two categories -- annual contracts and emergencies. Mayor Ward stated that he would also llke to show the manpower. The meeting was adjourned at 10:35 P.M. Respectfully submitted, Ale~andra ~), Dempsey Secretary MINUTES BOARD OF FINANCE Regular Meeting February 22, 1983 Members Present: Joseph A. Bernardi, Angelo J. Tiezzi, Dr, John P. MclntOsh, Kenneth L. MacKenzie, i Blanche J. Delaney, Steven Vandrilla IOthers Present: Gary S. Clinton, Finance Director; Dr. Lawrence L. Giandomenico, Superintendent of Schools; Milton P. Freeman, Business Manager, Board of Education; Rodger Nelson, Chairman, Board of Education; Gary Busch and Paul Fontaine, Members, Board of i Education; Thomas Shiel, The Herald iThe meeting was called to order at 7.:45 P.M. by Chairman Bernardi. i~INUTES Motion was made by Mrs. Delaney, seconded by Dr. Mclntosh, and VOTED to approve the Minutes of February 17, 1983. CORRESPONDENCE letter was received from Jean G, Conway, Supervisor, Public Health Nursing Service, dated Februar, 17, 1983, to Steven Vandrilla. Mrs. Conway stated that a total of 1,349 pupils benefited from the School Dental Program. TRANSFERS A Budget Change Form was received from Gary S. Clinton, Finance Director, and Mayor Thomas W. Ward, iJr., dated February 10, 1983, requesting $910.00 to Account #703, Engineering Technicians, as this amount, which was granted by union contract and included in a supplemental appropriation, was not included in the original budget.