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1978/10/10September 26, 1978 · Regular Meeting Berlin Planning Commission, September 26, 1978 at 7:30 P.M., oom 6 Berlin Town Hall. Members present: Messrs. Rosso, Baccaro, Dobson, iiskorski. Also present: Morgan Seelye, Town Engineer and Richard Howard, Assista ~own Engineer. I. Agenda Item 1. - Subdivision discussion, Lot llA, Block 29E, Farmington Avenue Lnd Oakwood Drive. Mr. Augusto Oliviero appeared to propose an eight lot subdivisi¢ ~ith a cul-de-sac off of Oakwood Drive. After discussion it was the sense of the leering that the drainage ditch along Oakwood Drive would have to be piped by the [eveloper. It was also the sense of the meeting that sidewalks would not be require ~ithin the subdivision. Agenda Item 2. - Electric Utility Installation, Nicole Manor. Mr. Pat Gionfrid~ .ppeared to request waiver of requirement for underground electric and telephone ~tilities because the proposed street was short and because the surrounding area hag ~verhead wires. After discussion, it was the sense of the meeting that the utiliti~ ~ould be installed as overhead. · Agenda Item 3. - Site Plan Approval, Rowland Products, New Park Drive. Mr. ~eter J. Connerton, Jr. of Rowland, Inc. appeared to describe the details of three torage silos proposed to be installed on the north side of the factory building. 'he silos are to be about 36 feet tall and will be painted to harmonize with the .uilding. After discussion, a motion was made by Mr. Dobson, seconded by Mr. ~accaro to approve the site plan. Motion carried. Further motion by Mr. Piskorski econded by Mr. Dobson, that approval is subject to any requirements of the Design ~view Committee. Motion carried. Agenda Item 4. - Subdivision discussion, Lot 45, Block 142, Spruce Brook Road nd Somerset Drive. Mr. and Mrs. Louis Valentine appeared to discuss their propose~ ubdivision. No action was taken. Details of the subdivision will be submitted to he Engineering Department for review. Agenda Item 5. - Revised Regulations - no action taken. Agenda Item 6. - Other Commission business. a. Minutes of 15 August 1978 - motion to approve by Mr. Baccaro, seconded by Dobson; so voted. b. Bill of $21.00 from Nancy Smith for meeting and minutes of August 15, 1978 eeting - motion to approve by Mr. Dobson, seconded by Mr. Baccaro, so voted. Meeting adjourned 9:15 P.M. Respectfully submitted, Peter Baccaro, secretary October 10, 1978 · Regular Meeting of the Berlin Planning Commission , October 10, 1978 at 7:30 P.~ oom 6, Berlin Town Hall. Those Commissioners in attendance were: Mr. Baccaro, r. Piskorski and Mr. Rosso. Also present were: Mr. Seelye, Town Engineer and r. Richard Howard, Assistant Town Engineer. · Agenda Item 1. Site Plan Approval - Caron Inc., Willow Brook Drive. Mr. Caron resented preliminary site pland titled: "Caron Inc., Willow Brook Park, Berlin, onnecticut, Hewitt Engineering, P.C., Consulting Engineers, as revised October 9, 978". Mr. Howard reported that the Inland Wetlands and Watercourses Commission pproved the application of Caron Inc. with the following conditions: (1) installat] if a fence along the 40 ft. encroachment line; (2) removal of the buildings and silt ,ithin the encroachment area; and, (3) sedimentation and erosion control. Motion w~ ~de by Mr. Piskorski, seconded by Mr. Baccaro, to approve the site plan subject to ~he approval by this Commission of the subdivision and upon recommendations and 'equirements of the Design Review Commission. All in favor. Motion Carried. Agenda Item 2. Final Approval - Lot 19A, Block 81, Caron, Inc. No Action taker the subdivision plan was not submitted to the Commission. Agenda Item 3. Final Subdivision Approval - Norton Road & Cole Lane Subdivisior .ection II, Robert Dietrich, developer. Plans were presented titled: "Final Sub- ivision Plan, Section Two, Norton Road Subdivision, Property of Robert Dietrich, ~erlin, Connecticut, Hewitt Engineering P.C., Consulting Engineers, as revised ,ecember 31, 1977." Mr. Seelye reported that a bond has been posted and meets the 'equirements. He also stated that the subdivision is completely sewered, but that .he Commission should be aware that the lot numbered "110" is proposed to be served 'ith a long lateral into the street. Mr. Seelye reported that this was discussed 'ith Mr. Hewitt, that this lateral should be owned by the Kensington Fire District nd maintained by them. Motion was made by Mr. Piskorski, seconded by Mr. Ba¢caro, .o approve the final subdivision plans subject to the Kensington Fire District .ccepting the control and maintenance of a sewer lateral of lot 110 from the entry s i566 into the street line of Hartland Terrace to the connection of the sewer. All in favor. Hotion carried, 5. A~enda ltem 4. Revised Subdivision Approval. Lots 25 and 25B~ Block 71~ Orchard Road. Georle Jarmolinski~ Surveyor. No action taken. 6. Discussion. Hr. Oliviero, owner, D & H Associates, Land Surveying and Land Planning, Bloomfield Corm., Engineers, Plans dated October, 1978. 7. Agenda Item 5. Revised Regulations. No action taken. 8. Agenda Item 6. Commission Business. A. Hr. Howard gave a report on the" Sewer Pump Station" Heeting held October 4, 1978. B. Hinutes of September 26, 1978 were presented. Hotion was made by Hr. Baccaro, seconded by Hr. Piskorski, to approve the minutes as presented. All in favor. Notion carried. lteeting adjourned at 8:40 p.m. Respectfully submitted, Peter Baccaro Secretary October 24, 1978 1. Regular meeting of the Berlin Planning Commission was held on October 24, 1978 at 7:30 p.m. in the Town Hall. Those Commissioners in attendance were: Hr. Baccaro, Hr. Piekorski, Hr. Stiano, Hr. Dobson and Hr. Rosso. Also present were: Hr. Seelye, Town Engineer, and Hr. Howard, Assistant Toml Engineer, 2. Agenda Item 1. Discussion. Lot 40, Block 54, Robbina Road, T & H Builders, developer. Hr. Rod He,itt of Hewitt Engineers, presented the plans entitled; "Site Planning, Robbins Road Subdivision, Berlin, Conn., Hewitt Engineers, Consulting Engineers" Hr. He, itt explained tha~ the plans call for 22 lots which will be serviced by the IiFD. The water line will connect at Robbins Road and to the water line which serves the To~n Hall and HarJorie Noore V[Lt/~. ~hts would alleviate the present water pressure problem. Hr. Howard reported that the Inl~a~tland~ and Water Courses Commission approved the project subject to To~n Engineering Department's~view of the details of the drainage system and drainase swales. The brook is to be piped. Hr. Seelye stated that the~e are tw~ lots less than 15,000 aq. ft. and these should be revised to conform with R 15 Zoning. The final plans are to presented at the next meeting of the Planning Commission No action was taken. 3. Agenda Item 2. Sketch Layout. Lot 31XA, Block 69, Carriage Drive, ~arl Wicklund,,developer. Hr. Wicklund presented the plans titled: "Sketch Layout, lidgevood Extension, Property of Earl Wicklnnd, Berlin, Conn." Hr. Seelye stated that two cul-de-sacs are undesireable and that the original layout called fera road to come out onto Ellsworth Boulevard. It was suggested that Hr. ~icklund approach the o~ner of the adjoining property to see if an additional strip of land could be purchased to accomplish this. Several residents were present showint concern regarding the drainage system. Hr. Seelye stated that if public concern exists, a ~ublic Hearing should be held. No action wasstaken. 4. Agenda Item 3. Discussion. Lots 20, I0, Block 115,. Orchard Road, Real Crest, Inc. No one was present from Real Crest, Inc. Letter was presented by Hr. Baccaro addressed to Real Crest, .Inc, and signed by the Toum Engineer, It was suggested that the To~m Coniae~ be requested to forward a letter to Real Crest, Inc. Hr. Seelye stated that he would like to contact the attorney involved before going to To~n Counsel. No action was taken. 5. Agenda Item 4. Discussion. Lots 14, 14B, Block 15, Chamberlain Highway, Henry Waluk, o~ner. Hr. Waluk presented a layout of his property. He explained that after the sale of his land, he was left with a uon-conforning lot. Re plans to swap land with the new owner to correct this problem. The Commissio/nstated that this should be resolved es quickly as possible or action will have to be taken. No action taken. 6. Discusssion. Revised Subdivision, Lots 25 & 25B, Block 71, Orchard Road. Plans titled: "Hap showing Revision of Subdivisiot~, Lots 25 & 25B, Block 71, Orchard Road, Berlin, Conn., G. S. Jarmolinski Associates, dated October 1978 "were presented and discussed. Notion was made by Hr. Piskorski, seconded by Hr. Baccaro, to approve the plans as presented. AL1 in favor. Notion carrel 7. Agenda Item 5. Other Commission Business.(a) Hinutes. Notion ~ns made by Hr Baccaro, seconded by Hr. Piskorski, to approve the minutes of October 10, 1978 with minor corrections. All in favor Notion carried. (b) Regulations. It was decided to designate sections of the regulations to be reviewed at each meeting when the agenda so allows. hab Respectfully submitted, Peter Baccaro Secretary MINUTES BOARD OF FINANCE Regular Meeting October 10, 1978 Members Present: Thomas W. Ward, Jr., Blanche J. Delaney, Dr. John McIntosh (8:25), John F. Miller, Joseph A. Bernardi Others Present: Ga~y S. Clinton, Finance Director; Richard R. Russell, Superintendent of Public Buildings Meeting was called to order at 8:12 P.M. by Chairman Ward. MINUTES It was moved by Mr. Miller, seconded by Mr. Bernardi and VOTED to approve the minutes of October 3, 1978 meeting. ABSENT: Dr. McIntosh CORRESPONDENCE Copy of a letter from Mayor Arthur B. ~wers dated September 25, 1978 to George Lubin, Chairman-Park & Recreation Commission, recommending consideration in advertising for the filling of Larry Graham's position. He further recommends they consider hiring a Greens Superintendent rather than a Superintendent of Public Grounds and Recreation. Letter from George Lubin dated October 6, 1978 requesting this Board submit a Job Description and salary scale for a position of Superintendent of the Golf Course. The Commission has proposed a new system which would consist of three superintendents: of Public Grounds, of Recreation and of the Golf Course. The Commission will hold a meeting on Wednesday October 25 at 7:30 P.M. to discuss this. Chairman Ward requested a letter be sent Mr. Lubin advising that the Job Description and salary scale be obtained from the Executive Board and pointing out this Board has only approved the position of Superintendent of Public Grounds and Recreation and we have no intention of changing this position. Letter from Mayor Powers dated October 6, 1978 enclosing a breakdown of costs and related mill rates for the proposed $2,200,000 bond issue for improving the Mattabassett District facilities. The information was prepared by The Connecticut Bank and Trust Company. Memo from Mr. Clinton dated September 19, 1978 regarding account #1551 Title XX Home Management. Mrs. Conway has requested this account not be included as part of her budget as it results in additional items to be included in reports to state and federal agencies. He recommends the account number be changed to #141. Mr. Clinton added that Mrs. Conway will still approve the bills that come in for payment from this account. It was agreed to discuss this with Mrs. Conway next Tuesday. Copy of a letter from Mayor Powers to Nicholas DiMaggio, Chairman- Board of Police Commissioners, dated September 25, 1978, advising that the Executive Board has approved payment of $2,157.00 to the nine police officers who became eligible for an additional week vacation during the 1977-78 fiscal year. As the contract was not signed until the actual second year of the contract, we felt the officers should be compensated for the vacation they did not receive. This was done in lieu of actual vacations because no provision has been made for an additional week vacation for police officers for last year in this year's budget. Letter from Mayor Powers dated September 25, 1978, enclosing a copy of a letter from Joel Cogen, Executive Director of Connecticut Conference of Municipalities regarding the possibility that Berlin join as a member community of the National League of Cities. He does not know how much the membership would cost but will discuss this with Mr. Cogen and report back to this Board. TRANSFER Letter from Mrs. Rita Powers, Registrar of Voters, dated Sept- ember 12, 1978 requesting a transfer of $1,520.05 to account ~1004 Election Day Expenses to cover the cost of the Democratic Primary Motion was made by Mrs. Delaney, seconded by Mr. Bernardi and VOTED to transfer $1,520.00 from #210 Contingency to account #1004 Election Day Expenses. 331 OLD BUSINESS While reviewing the minutes of the last meeting, Board members again discussed the proposal brought forth by Mrs. Wilcox for a survey of the Town's historical assets. It was agreed to advise Mrs. Wilcox to request the Historic District Commission advise the townspeople if they wish to be considered for the National Register; this would allow public participation. The Board would consider approving funds for all public buildings that the Commission feels should be considered. Mr. Russell appeared as requested to review this Board's discussion with the Mayor last Tuesday concerning the Public Buildings Department taking over the maintenance of the bath houses at the pools, the fieldhouse at Sage Park and the clubhouse at Timberlin (see minutes of October 3, 1978). Chairman Ward asked that Mr. Russell come up with a figure for supplies and part-time help he would need to get the buildings ready for summer use. This would be just for maintenance; the Park & Recreation Department will still handle the pools---painting, scrubbing, etc.; Mr. Russell will check with Mr. Hrubiec as to who takes care of repairing the pumps. When he comes in with his budget request, he can advise us of his estimated cost; obviously, Chairman Ward added, if you get into something over and above the normal maintenance expense, we will have to consider it. We have agreed to guarantee you the number of employees you now have; if the CETA program ends, we will put them on the General Fund. Mr. Russell said he would give it a try; he will hire the part-time help in March. He was advised to see the Executive Board in February to advertise so he will have help in March. Chairman Ward pointed out the only problem this will leave would be vandalism after the season starts but he urged Mr. Russell only make temporary repairs. When a question arose as to unemployment for the part-time employees, Mr. Clinton advised he felt we could not avoid it. Mr. Russell asked if this Board would consider an adjustment in his salary for supervising the additional help. Chairman Ward said it would come under discussion by the salary committee. Regarding the increased costs on the Berlin Interceptor Sewer (see minutes of October 3, 1978), Mr. Bernardi asked what this Board's responsibility is on these contractS. Dr. McIntosh felt the engineering firm should have some responsibility on this just as the architect has on a building. Mr. Bernardi commented further as we have the responsibility of establishing a mill rate, what goes into that budget for payment of a debt we have some responsibility for. We may not be qualified to review the contract but we should see that the ABC'S are done. It was agreed to contact Corporation Counsel Jackaway to inquire if he reviews the contracts that Cahn Engineers prepare and if so, invite him along with Mr. Seelye and a representative from Cahn Engineers to a meeting on October 24, 1978. The meeting was adjourned at 9:45 P.M. Respectfully submitted, Judith Lind~ren, secretary MINUTES BOARD OF FINANCE Regular Meeting October 17, 1978 Members Present: Member Absent: Others Present: Thomas W. Ward, Jr., Blanche J. Delaney, Dr. J~hn McIntosh, John F. Miller, Joseph A. Bernardi Robert Dacey Gary S. Clinton, Finance Director; Mrs. Jean Conway, Supervisor-Public Health Nursing Service; members of the Nursing Board--Margaret Moorad, Patrlcia Davis, Ronald Griggs; Morgan Seelye, Director of Public Works; representing Cahn Engineers-Bob Kleffmann, Arthur Gruhn, Peter Heynen; Brian Johnson and Tom Kerwin representing Mohawk Construction Co; James Godfrey, Chairman-Water & Sewer Commission; Hank Baldyga-WaZer and Sewer Department; John Heenehan, reporter-Hartford Courant Meetinq was ~all~d to orden~a~ R:~3 P_~M. hu.~ha~wm~n w~ .~