1978/03/07324
Mr. Seelye advised he would like to discuss salaries and wished to present figures
~he had compiled however, Mayor Powers requested Mr. Seelye discuss them with the
Executive Board first and then forward them on to the Board of Finance.
I Mayor Powers proceeded to discuss the budget requests of the Executive Board
for the 1978-79 fiscal year. $500 was added for account #105 Clerical Overtime which
!was a new account set up this year. The Copying Machine allows for the purchase oger
a five year period. The increase in account #114 Maintenance-Office Equipment
reflects an increase in rates as well as equipment not included in the previous year.
While discussing the cost of the Pension Plan, Mr. Bernardi suggested the actuaria1
work be done by an independent firm and supplied Mayor Powers with the names of two
firms he was familiar with. Mayor Powers said he would definitely look into this.
Account #136 City of Middletown indicates a reduction because they had revaluation.
Chairman Ward suggested the Town sell this property to Middletown provided we didn~t
have to pay a $500 auctioneer's fee. Mayor Powers agreed to look into it.
Mrs. Delaney asked if the Mayor had ever considered an advisory committee to th~
Youth and Family Services Director. The Mayor said the thought had never crossed
his mind; he would consider it.
Account #181 Charter Revision Commission would be mostly for the cost of legal
advertising.
Mayor Powers will send us a breakdown of Dog Expenses. Chairman Ward also aske,
if he would look into the installation of a telephone upstairs in the Meeting Room
for emergency purposes; it would connect with the police department dispatcher's d, sk.
Briefly touching on salaries of middle management employees, Mayor Powers said ~here
must be equity in this. You can't have union employees wages going up and middle
management remaining status quo; there must be some separation. When you are in
inflation spiral everything has to go up. Chairman Ward said you have to have a
moratorium somewhere--they are going out of sight. Mr. Bernardi felt it has to
begin on the Federal level. Chairman Ward pointed out if worse comes to worse we w 11
have to cut an employee for each raise granted.
When questioned, Mayor Powers reported the employee evaluations are almoSt
complete and will be sent along shortly.
The meeting was adjourned at 10:45 P.M.
Respectful~submitted,
~t ~L 1 n~ r~'~ }~s e c r e t a r
'g~n, y
MINUTES
BOARD OF FINANCE
Regular Meeting
March 7, 1978
Members Present: Thomas W. Ward, Jr., Blanche J. Delaney, Dr. John McIntosh (8:40 ,
John F. Miller, Robert Dacey
Member Absent: Joseph A. Bernardi
Others Present: Gary S. Clinton, Finance Director; Ron Cioffi, reporter-Hartford
Meeting was called to order at 8:17 P.M. by Chairman Ward.
MINUTES
It was moved by Mr. Dacey, seconded by Mrs. Delaney and VOTED to approve tt~e
minutes of March 2, 1978 meeting. ABSENT: Dr. McIntosh
CORRESPONDENCE
A Revenue Report for the Town from July 1, 1977 through February 28, 1978 was
received from the Finance Department.
A breakdown of all Town accounts for the period ended February 28, 1978 was rec~ived
from the Finance Department.
Memo from Mr. Clinton dated March 3, 1978 providing a breakdown of the Fund
Balance as of February 28, 1978.
Memo from Mr. Clinton dated February 28, 1978 indicating he is of the impressio!
following the recent budget hearing with the Water and Sewer Commission, it was
decided that the Commission would pay its principal and interest accounts directly
to the bank and requests an entry be made and approved by the Board of Finance.
Chairman Ward said he was not under the same impression and that the
present procedure should remain.
Letter from Corporation Counsel Jackaway dated March 3, 1978 advising judgment
was entered for the property of Victor M. Salce to be assessed at $21,750 from
$26,130 for the readon that the property was not served by a sewer line and was
located in a flood plain zone.
Letter from Mrs. Jean G. Conway, Supervisor-Director, Public Health Nursing Set% ice,
dated February 28, 1978 requesting $200 in Marjorie Moore Funds to purchase a cassette
Courant
~oard of Finance
4arch 7, 1978 meeting (cont.)
recorder/player and tapes for use at educational meetings.
Chairman Ward indicated this Board need not be involved in this matter and
he requested Mr. Clinton to advise Mrs. Conway to purchase the recorder/
player and tapes and submit a bill to the Finance Department. However,
Dr. McIntosh suggested someone look into the stipulations of the will as
he recalls the funds are not be used for recurring items. There is
$3,200 in the account.
Copy of a letter from Mayor Arthur B. Powers to Nicholas J. DiMaggio, Chairman-
Board of Police Commissioners, dated March 3, 1978, advising there are no funds
available for an extension telephone in the dispatch area of the Police Department.
He suggests the item be requested in the budget.
Chairman Ward reread the letter from Mayor Powers dated February 1, 1978 request-
ing $100 for his flight ticket to Washington, D.C. to attend the Annual Congressioral
City Conference. The Connecticut Conference of Municipalities will pay his hotel
accommodations. (see minutes of February 28, 1978)
Mr. Miller said he was concerned as to how much more will it cost us
however, Mayor Powers advised him this is the only expenditure he will be
asking for from the Town for the balance of this year. Chairman Ward sai¢
we have no overall picture of what it is going to cost us and again
suggested the annual dues of municipalities include the trips CCM feels
are necessary to represent their group. He requested a letter be sent
to the Mayor indicating this. Mr. Dacey felt this is a very good point
however he feels we have to pay for the immediate expense.
Motion was made by Mr. Dacey, seconded by Mr. Miller and VOTED to approve
the expenditure of not more than $100 for flight expenses from Hartford
to Washington, D.C. from #211 Reimbursable Expenses upon submission of
proper vouchers to the Finance Department.
IN FAVOR: Mr. Ward, Mr. Dacey, Mr. Miller
OPPOSED: Mrs. Delaney, Dr. McIntosh
MOTION PASSED
TRANSFERS
Memo from Mr. Clinton dated February 28, 1978, advising all invoices and encum
brances chargeable against the Spruce Brook Industrial Park Fund have been receive~
and paid. He requests the Balance of $1,718.05 be transferred to the General Fund
and close the account.
Motion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to transJ ~r
$1,718.05 from the Spruce Brook Industrial Park Fund to the General Fund
and close the account. ABSENT: DR. McINtosh
Letter from Mr. DiMaggio dated March 2, 1978 requesting a transfer of $5.00
from account #9053 Sirens-Radios-Lights to account 99055 Traffic Equipment to cove]
an overexpenditure caused by shipping charges they failed to anticipate.
Motion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to
transfer $5.00 from account #9053 Sirens-Radios-Lights to account ~9055
Traffic Equipment. OPPOSED: Dr. McIntosh
TOWN MEETING
Letter from Mayor Powers dated March 6, 1978 advising that the Executive Board
voted to refer the request of Morgan Seelye for a transfer of $12,000 to account
:611 Snow & Ice Removal-Truck Rental to this Board.
Motion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to
authorize the Executive Board to call a Town Meeting to appropriate a sum
not to exceed $12,000.00 from the General Fund to account #611 Snow &
Ice Removal-Truck Rental.
)LD BUSINESS - Cooley property
Chairman Ward read a letter from Mayor Powers dated February 21, 1978 advising
that the Exedutive Board voted unanimously to ask the Board of Finance to reconsider
its position on the appropriation of $2,000 for land surveys, etc. on the Cooley
)roperty. The Executive Board felt that the loss of taxes would be more than
offset by the availability of this land for recreational purposes for our future
generations. (see minutes of January 31, 1978)
Mrs. Delaney pointed out this property is indicated as Open Space in the
new Town Plan. Chairman Ward said he wouldn't mind bringing in a group
of experts to judge how much recreation area we will need. Mr. Miller
pointed out we don't know what the Bicentennial Park is going to cost us;I
we should get out of these woods before we go any further.
As a motion to reconsider the motion made and defeated on January 31, 197~
to appropriate $2,000 from the General Fund to new item ~194 Appraisal of~
Cooley property must be made by one who voted with the prevailing side,
the matter was not reconsidered.
NEW BUSINESS
Chairman Ward suggested before we begin work on the budget requests a decision
should be made on salaries of non-union employees. We have a proposal of $200 acrbss
the board plus a step if eligible. He said he had been considering junking this ] '~y scale
and give everyone a general raise. Mr. Miller said every job has a certain value next
iyear maybe the job is worth more; the Executive Board should tell us how much the~
.want to give. Mr. Dacey commented as long as you have inflation the cost of livin
is going to go up; I think we should give the $200 or even $300 and go back after ~he
budget meeting and come up with a new plan. Dr. McIntosh said we said we would do this
last year; he would be in favor of a moratorium on wages and give the $200 cost of
living. Mrs. Delaney felt we should hold the line; it has got to stop sometime.
Motion was made by Mr. Dacey, seconded by Mr. Miller and VOTED to approve
an increase of $200.00 for all non-union town employees plus a step where
applicable and leaving those persons presently at Maximum on the same step
IN FAVOR: Mr. Ward, Mr. Dacey, Mr. Miller
OPPOSED: Mrs. Delaney, Dr. McIntosh
MOTION PASSED
Mrs. Delaney said we shouldn't have voted on this until we have the evaluations
It was agreed this is to establish a salary, if we don't have an evaluation when
we go through the budget, we won't put a salary in.
The meeting was adjourned at 10:35 P.M.
MINUTES
BOARD OF FINANCE
March 9, 1978
Regular Meeting
Respectfully submitted,
J~dith Lindg~en, secretary
Members Present: Thomas W. Ward, Jr., Blanche J. Delaney, Dr. JOhn McIntosh (8:38
John F. Miller (8:15), Robert Dacey, Joseph A. Bernardi
Others Present: Gary S. Clinton, Finance Director; Thomas Shiel, reporter-The
Herald, Ron Cioffi, reporter-Hartford Courant
Meeting was called to order at 8:13 P.M. by Chairman Ward.
MINUTES
It was moved by Mrs. Delaney, seconded by Mr. D acey and VOTED to approve tile
minutes of March 7, 1978 meeting. ABSENT: Dr. McIntosh, Mr. Miller
BILL
Letter from Mayor Arthur B. Powers, dated March 9, 1978, advising during the
blizzard, he authorized the Fire Department to purchase coffee and sandwich materi~
at the 7-Eleven Store for those who spent the night there because their cars were
:stranded along with those working in the Kensington Fire Department. He enclosed
a copy of a letter from a Field Representative from 7-Eleven Food Stores indicatin~
the bill due is $43.09.
Motion was made by Mrs. Delaney, seconded by Mr. Dacey and VOTED to
approve payment of the bill from account #165 Miscellaneous.
ABSENT: Dr. McIntosh
CORRESPONDENCE
Letter from Mayor Powers dated March 9, 1978, enclosing a copy of a letter from
the Hartford County Soil and Water Conservation District requesting $200 from the
Town for services rendered during 1977.
NO action was taken pending additional information.
Letter from Mayor Powers dated March 9, 1978 enclosing a copy of a letter from
Richard Russell, Superintendent of Public Buildings advising he would like to atte
an Energy Management Seminar held at Connecticut Light & Power in the spring. As
there are no funds available to him, Mayor Powers requests the necessary funds be
appropriated.
Motion was made by Mr. Miller, seconded by Mr. Dacey and VOTED to approve
an exepnse not to exceed $55.00 to allow Mr. Russell to attend the Energy
Seminar and upon submission of proper vouchers to the Finance Department
payment may be made from account #211 Reimbursable Expenses. ABSENT:DR. MC
It was also agreed to instruct the Executive Board to direct Mr. Russell
to submit a report to the Executive Board indicating the results of the
seminar and to advise the Executive Board there is a balance of $70.00 in
the #211 Reimbursable Expenses account for the remainder of the fiscal
TRANSFER
Memo from Mr. Clinton dated March 9, 1978 indicating the Building Code Board of
Appeals is convening to hear an appeal regarding the Florence Cairns property
and Mayor Powers requests $50 be allocated to cover the costs of advertising and
secretarial duties.
:ntosh