1977/01/06Board of Finance
January 4, 1977 meeting (cont.)
TRANSFER
Letter from Mayor Powers dated January 4, 1R77, enclosing a copy of a letter
from Richard Russell, Superintendent of Public Buildings, regarding a request for
a transfer of $400 to account %3814 Overtime.
Mr. Russell explained the account is exhausted ~ua to calling in
employees to start up oil burners and to check on-other matters that
are referred to them by Sonitrol. According to thi~ year's contract,
the employee must be paid a minimum of three hours wages.-
Motion was made by Mrs. Delaney, seconded by Mr~ Dacey and VOTED to
transfer $400.00 from #210 Contingency to account $3814 Overtime.
ABSENT: Dr. McIntosh
~LD BUSINESS
Mr. Freeman presented the Board with a list of new equipment requested for
the High School totaling $34,325.00. He advises that thelB~ard of Education ,did
not wish to make the decision as to whether this equipment should be purchased in
ithe high school bond issue with the Town receiving 50% reimbursement from the
State (necessitating Town Meeting action] or if the equipme~t should be requested in
~he Board of Education budget. The final grant will be submitted to the State on
February 2. Some merabers wondered if they could justify the calling of another
Town Meeting for equipping the High School as there is a point where this has to
be stopped.
No action was taken at this time.
THER BUSINESS
Letter from Mayor Powers dated January 4, 1977, ad¥£sing that the Executive
Board has voted to fill the vacant position in the Tax Collector's Office at an
nnual salary of $6,400--Group 3 Step 4. The position is presently in Group 3
tep 2 of $6,000 per year. Mr. Motyka stated he required an employee who was
ifamiliar with date processing, accounting and bookkeeping; based on this reco~muendation,
~the Executive Board agreed'to request approval of the $6,400 figure. Mr. Motyka
noted it is difficult to get anyone with qualifications and experience for less money.
Board members, in approving this recommendation, noted that although
there is a balance in account #244 Assistant Clerk, some additional funds
may be necessary before the end of the fiscal year.
Mr. Mot~ka pointed out his typewriter is 11 years old and although h4s
hoping it will hold together, it may need to be replaced before the new budget
into effect.
goes The meeting was adjourned at 10:40 P.M.
MINUTES
BOARD OF~INANCE
Regular Me~ting
January 6, 1977
RespeTtf~ submitted!
~Lin!~en
)~ocr~ary
{embers Present: Thomas W. Ward, Jr., Blanche J. Delaney, Dr. John McIntosh, John F.
Miller, Robert Dacey, Edmund D. Heffernan
~thers Present: Gary S. Clinton, Finance Director
Meeting was called to order at 8:27 P.M. by Chairman Ward.
~INUTES
Motion was made by Mr. Miller, seconded by Mrs. Delaney and VOTED to
approve the minutes of January 4, 1977 as corrected as follows:
TRANSFER Motion was made by Mrs. Delaney, seconded by Mr. Dacey and
VOTED to transfer $400.00 from %210 Contingengy to account S3814
Overtime. ABSENT: Dr. McIntosh
FINANCIAL STATEMENT
Cor~plet~ budget breakdown of Town accounts for the period ending December,
1976 was received from the Finance Department.
CORRESPONDENCE
Memo from./4r. Clinton, dated January 4, 1977, l~ting the .ao~%.of maintaining
and operating town vehicles ~accounts }40i/ ~402, #403 and ~$~4] showing projected
deficit or excess balances. Copies will he made for Board members.
Copy of a letter from Mayor Arthur B. Powers to /~rs~ Joanne Kelly, President~
Berlin Board of Education, dated December 29, 1976, advising that the Executive
Board voted not to appoint a new site oommittee for the acquisition of~ land for
athletic facilities at Berlin High School; adding that it would seem possible that
the land requirements could change because some of the High School athletic facilities
nay be constructed at Sage Park. ~
TRANSFERS /
~ Referring to letter from Mrs. Joa~ne~ G.. Ward, Town Clerk, (see minutes of
January 4, 1977} requesting a transfer to account $1112 Service Contract. Mr. Clinton
~eported the machine under contract is an NCR 41 CoImmercial Poster ·
Motion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to
transfer $17.00 from account ~210 Contingency to account #1112 Service
Contract.
Referring to letter from Morgan. Seelye,~ Director of Public Works, requesting a
transfer.of $2,000 to account #610 Snow & Ice Removal-Materials {see minutes of
January 4, 1977}, Mr. Clinton presented .an explanation from Mr. Seelye. 1. Current
~alance $580.12. 2. Materials delivered but not invoiced ~saltl $1,664.58.
2. Materials ordered but not delivered tcutting edges~ $729,24. Mr. Seelye explain~
hat each person responsible for his accounts has relied on past experience to guid~
Rim in his expenditures which has proven not to be sufficient. Therefore, he is
[irecting all persons under his supervision to 1) indicate quantities of items
~urchased and price of purchase on each purchase order and 2) to maintain a record
~f all obligated expenses.
During discussion, it was suggested Mr. Seelye could cancel items not
delivered. Dr. McIntosh felt the transfer of funds should come from with
the Highway Department budget. Mr. Miller wanted to see greater control
in the department on budget items; Mr. Clinton pointed out the control
would be there when the new bookkeeping machine is put into full use.
Mo~ion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to
transfer $2,000.00 from #210 Contingency to account #610 Snow & Ice
Removal-Materials. OPPOSED: Dr. McIntosh
Letter from Mayor Powers dated December 29, 1976, advising that the Canine
Ontrol wagon is in a dilapidated condition and cannot be repaired properly. He
ecommends that Larry Graham's pick-up truck be given to the dog warden and that a
~ap be purchased to accommodate the dogs for a cost of approximately $300. He also
ecommends that a compact car be purchased for Mr. Graham at a cost of approximatel.
3,900. Mayor Powers plans to recommend in the next budget that new compact cars
.e purchased to replace the old cruisers now being utilized by town agencies; this
hould be more economical in auto maintenance and fuel consumption.
During discussion, Dr. McIntosh stated he has always been opposed, to
parking a town vehicle in an employee's yard; he felt Mr. Graham should
use his own car and the town would pay him mileage. However, it was agre,
that Mr. Graham must drive a car under adverse conditions and he should b~
given a town vehicle. It was agreed the Canine Control wagon was beyond
repair and should be replaced.
Motion was made by Mrs. Delaney, seconded by Mr. Eeffernan and VOTED to
transfer $300.00 from #210 Contingency to new iten #C~185 Pick-Up Truck C~p.
and, Motion was made by Mr. Daces,. aeco~cted.~ MrS. Delaney and VOTED tO
authorize the expenditure from F~deral Revenue Sharing funds for the purc~.ase
of a compact vehicle for the Superintendent of Public Grounds and Recreation.
iLD- Police Revolving Fund
BUSINESS
~ See minutes of October 5,~ 1976. Chairman Ward reported the. Police Union has
~ithdrawn its grievance againsk the Town in connection with the service.charge
~nstituted by the Town in connection with the hiring of extra-dutylpolice officers.
~emo received from Mr. Clinton dated January 4, 1977 advising based on the experien, e
of the first five months of the Police Revolvin, Fund. the Town should be cha '
~ ~ . rglng.
~ate of $1.88 per hour. However, to keep up with inflationary spirals, he suggests
a 29% surcharge be placed on the hourly wage; this will result in a $1.88 per hour
9ddition to the basic $6.50 per hour charge. He also suggested this surcharge be
~ncluded in the union contract now being n~otiated however, it was agreed it would
~hen be subject to bargaining; therefore, it should be left as it is now.
I Motion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to
I increase the hourly rate required to maintain the Police Revolving Fund
i by $1.88 per hour
i Mr. Clinton also submitted a schedule for returning to the General Fund~ the
~riginal $4,000 used to ins~itute t~is~fund~.. A copy of the schedule is attached
~o these minutes. ~t~Mr. Clinton's suggest~on-~.-
Motion was made by Mr. Heffernan, seconded by Mits. Delaney and VOTED to
establish a "Due from Police Revolving Fund" account for the $4,000.00
paid to the Police Revolving Fund expense ~account ~219~
Board of Finance
January 6, 1977 meeting (cont.)
OTHER BUSINESS
Chairman Ward brought..the Board members up to date with theteacher negotiations
and asked for any guidance the Board of Finance wished to offer at the negotiations
meeting on Saturday.
The meeting was adjourned at 10:20 P.M,
MINUTES
BOARD OF FINANCE
Regular Meeting
January 13, 1977
Respectfully submitted,
/~dith Lindg~n, secretary
lembers Present: Thomas W. Ward, Jr., Blanche J. Delaney, John F. Miller, Robert
Dacey, Edmund D. Heffernan
Hember Absent: Dr. John McIntosh
Others Present: Gary S. Clinton, Finance Director; Nicholas J. DiMaggio, Chairman-
Board of Police Commissioners; Chief Robert Skinner, Sgt. Gerald
Charamut
Meeting was called to order at 8:05 P.M. by Chairman Ward.
MINUTES
Motion was made by Mr. Miller, seconded by Mr. Heffernan and VOTED to
approve the minutes of January 6, 1977 meeting.
CORRESPONB~NeE
Letter from Joseph F. Scheyd, Chairman-Office of the Assessors, dated January 6,
1977, advising that they will submit.their budget shortly as. they are meeting with
the Executive Board to study the salaries, of all personneL. The Board of Assessors
requests a one month, extension of time to complete the Grand List to allow time to
proof read all entries and make sure all exemptions are granted.
Letter from Nicholas J. DiMag~io, Chairman-Board of Police Conunissioners, dated
January 11~ 1977, requesting that the sum of $700.00 be added to their 1977-78
budget proposal to cover the cost of publishing the Blue Book which consists of
101 pages and will be in loose leaf binder form.
Board members added $700.00 to account #2013 Police Maintenance and
Supplies in the' 1977-78 request.
TRANSFERS
Letter from the Registrars of Voters dated January 11, 1977, requesting a
transfer of funds to account %1006 Lists and Canvass as funds were taken from this
account to cover the cost of the refe=sndum.
Motion was made ~y.Mr.. Miller, seconded by Mrs. Delaney and VOTED to
transfer $730.00 from ~210 Contingency to account ~1006 Lists and
Canvass. ·
Memo from Mr. Clinton~ dated. January 13, 1977 requesting a transfer of funds ~o
account #215 Postage. He explained revaluation is the main reason for the shortage
in the account and a further supplement may be necessary if there is a need for
additional mailing. ~
Memo from Mr. Clinton, dated January 11, 1977, requesting a transfer of funds~
to a new account to cover the purchase of ledger cards, payroll journals, employee
earnings records to commence operation of the 499 computer.
Motion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to
transfer $750.00 from #210 Contingency to new item #221 Computer
Materials.
Memo from Mr. Clinton, dated January 13, 1977 advising that after the balance
of $555.00 was closed to unappropriatecl, surplus~in the Federal Revenue Sharing
account for the Public Works Printing Machine, a bill for the stand was received
for $475.00. Also, he advises of two accounts that can be closed to unappropriated
surplus; therefore,
Motion was made by Mr. Dacey, seconded by Mr. Heffernan and VOTED to
transfer $475.00 from Kensington Fire Department Aerial Ladder Truck
to Public Works Printing Machine;
and,
Motion was made by Mr. Dacey, seconded by Mrs. Delaney and VOTED to
transfer $2,294.00 from Kensington Fire Department Aerial Ladder Truck