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1976/01/29~EW BUSINESS Mrs. Ward appeared to discuss her 1976-77 budget request. She pointed out acccunt 1105 Materials, supplies, xerox includes the recording of documents and she would ike to separate this in the event the supply accounts are removed from the indivicual departments' budgets and placed together under one account, Therefore, the Board agreed to establish account #1104 Recording of Documents $2,500 and reduce account !~1105 to $2,500 for the 1976-77 fiscal year. When discussing the slight increase !in account #1108 Microfilming of Land Records, Mrs. Ward informed the Board some of ithe films taken of five volumes by Graphics Microfilm Co. may possibly be damaged ias they allowed moisture to seep into the volumes, She proposed that she be permitted to take the volumes to Hudson New York to view the f~lms and have any damaged pages refilmed. Mrs. Ward figured it would be about $37.00 per volume for her to do the work in New York. The Board members felt the risk in allowing the Town Clerk to make the trip with these volumes would be too great, therefore, it was decided the work should be done here at a cost of $75.00 per volume to view the fiIms. Account ~1108 was increased to $750.00 for next f~scal year. Mrs, Ward noted she received a bill for $370 from NCR for repairs to the receipt machine ~$255) and a service contract on the machine ~$112~ for the calendar year January 1-December 31. Motion was made by Mrs. Delaney, seconded by Mr. Miller and VOTED to transfer $370.00 from #210 Contingency to new item #1112 Service Contract and to include this account and amount in the 1976-77 budget. Mr. Russell appeared to review his 1976-77 budget request. Under account #3802 Maintenance Personnel, he noted as the CETA program fundln~ is being extended, the~ $12,000 he had added to his 1975-76 budget to retain the two men he employs~ under this program, could be eliminated. He noted account #3811 Ut~llties has a balance of $30,400 as of today. In reviewing account #3812 Materials and Supplies, $800 designated for uniforms was removed as all Town employee uniforms are under one acoount #190. He advised the Board members the Hubbard School roof is leaking badly, however, he will try to nurse it alOng for one year. Under capital expenditures, ~r. ~ussell stated he would like to run a new underground circuit to the main parking ~ot in the Town Hall Complex as this lot is on the same c~rcuit as the roadway and ~he police parking lot. As the lights on the roadway and the pol£ce lot must remain pn at all times, the Town would save approximately $800 per year by running a new circuit ~nd if the lights in the main lot are required, the custodian in the Town Hall coul urn on the switch. The economizer for the central air conditioning Unit would be ontrols which turn the machine on and off by sensing the temperature of the outsid air. The fence for the gas meter at McGee School is requested by the insurance co~ any. ~he Boardmembers will consider his previous request to update the master clocks and rooms clocks at Percival School and Willard School for $3,52~.50 plus sh~pping in the 1976-77 budget. DTHER BUSINESS Chairman Ward discussed the hiring of legal counsel by the Board of Education after receiving an opinion from Corporation Counsel Harry Jackaway. The Board ~embers agreed, without opposition, that a letter be sent to tke Executive Board ~ecommending the Board of Education not be allowed to ut~llze the services of ~tty. Jackaway. The meeting was adjourned at 10:35 P.M. MINUTES BOARD OF FINANCE Regular Meeting January 29, 1976 Respectfully submitted, /SecretarL~ndgr~ 4embers Present: 4embers Absent: )thers Present: Thomas W. Ward, Jr., Blanche J. Delaney, John P. Miller, Dr. Johi McIntosh Robert Dacey, Edmund Heffernan Karl A. Mandl, Sr., Finance Director; members of the Fire Board: Ronald Lindgren~Chairman; Paul Dempsey, Richar~ Scalora, George Skene, Chester Haber, Charles Colaresl; Chief Richard Fiori- Kensington Fire Department Meeting was called to order at 8:37 P.M. by Chairman Ward. ~INUTES Motion was made by Mrs. Delaney, seconded by Mr. M~ller and VOTED to appr¢ the minutes of January 27, 1976 meeting, ?RANSFER Referring to minutes of January 20, 1976 concerning additional information re( 7e ~,sted Ioard of Finance anuary 29, 1976 meeting (c0nt.) n the bids and costs for the wiring and installation of th~ Stand~by Generator ocated at the Town Garage, Chairman Ward reported the low'bTd of $1,980 includes ~ 400 amp service, running a complete condu~t from the front of the garage around pack to the other buildings and wiring up the generator. He discussed with the Fire Board the generators installed in the individual firehouses some time ago to learn of their effectiveness and total cost. Motion was made.by Mr. M~ller, seconded by Dr. McInto~ and VOTED to transfer $2,726.00 from ~210 Contingency to new item #C-502 Generator- Stand by. ~EW BUSINESS Members of the Fire Board and Chief Fiori appeared to~-d~scuss their~budget ~equests for the 1976-77 fiscal year. In discussing the incre~se~reqmested in ~ccount ~1802 Utilities, Mr. Lindgren advised he is ant~cipating the total in this account for this fiscal year to be $13,500. Explaining'the increase requested in account #1805 Maintenance & Operating Expenses, $1,200 is for a Fire Prevention Program in the schools to be conducted on a continuing basis throughout the year. $1,000 is for an increase in monitor repairs. The balance of the increase is for the increase in repairing or replacing equipment. Explaining the East Berlin Sewe~ ~ssessment, $1,973.50 was the total assessment, $29~.04 interest and past due. ~hairman Ward advised he feels this charge and that of the Berlin Water assessment ~hould be paid by the people benefiting from them and the taxpayers benefit from t~ ~ervice of the -ire departments. Mr, Miller pointed out that the buildings are no~ ~own-owned and it is up to the owner to supply the renter with this service and :hat we would be establishing a dangerous precedent if the assessments were paid )y the Town as an independent.item. Mr. Lindgren advised the Board ~of an item not included in their budget reques~ ~s they did not have complete information, They would likeii~to~instatl an Emergenc~ ~eporting System in Town which would consist of the installation of an outside ~ater-proof telephone at each firehouse 5ooked up w~th the police dispatcher's panel. This would be a service to people on the ~oad ~n need of assistance. ~nstances were pointed out where such a service could have been used. The install~ ~ion is estimated at $300.00 with a rate of $81.00 per month for the'four stations )r a total of $1,272 for the first year. It was agreed to increase account 93811 ]tilities by $1,300 for the proposed 1976-77 budget. ~LD BUSINESS In discussing the form submitted by Sgt~ Gerry Charamut for %he reporting of xtra duty work by the police department, it was agreed Chairman Ward should ~dvise Sgt. Charamut of the procedure to be followed. The meeting was adjourned at 11:00 P.M. Respectfully submitted, /~udith Lindg~n /Secretary MINUTES BOARD OF FINANCE Regular Meeting February 3, 1976 Members Present: Member Absent: )thers Present: Thomas W, Ward, Jr., Blanche J. Delaney, Dr. John McIntosh, John F. Miller, Robert Dacey Edmund Heffernan Karl A. Mandl, Sr., FinanceDirector; Jack Anderson, Superintende of Schools, members of the Board of Ed~cation-~Atty. Thomas Marshall-Chairman, Steven Vandrilla, Mrs. Joanne Kelly, Patrick English, Robert Lukens, Dr. Rodger Nelson, Mrs. Rhea Boscolo, Mrs. Mary Kreutzer; Mrs. Anderson~ Mrs. Nelson, Mrs. Anthony Parise, Mrs. Jucia Scheer, Angelo Boscolo, JOseph Pohlmann and other interested parties; Jacqueline Fitzgerald, reporter-New Britain Herald; Susan Brown reporter-Hartford Courant Meeting was called to order at 8:55 P.M. by Chairman Ward. 4INUTES Motion was made by Mrs. Detaney, seconded by Mr. Miller and VOTEDto approve the minutes of January 29, 1976 meeting. BILLS It was moved by Mr. Miller, seconded by Mrs. Delaney and VOTED to approve or payment bill from Judith Lindgren in the amount of $462.50 from ~201 Board of Finance-Operating for secretarial services for the month of January, 1976.