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1974/03/194~ NEW BUSINESS Mr. Bentley presented the Board members with a copy of Committee Bill #5660 introduced by State Representative Robert Argazzi, concerning the Annual Reports !required by tke Public Utilities Commission of Municipally Owned Utilities. The purpose of the Bill is to establish a date for filing the report conforming %0 the uniform fiscal year ending June 30. The reports are now required on a calendar ye~ Basis, year ending December 31, by the Public Utilities Commission, Mr. Bentley and Mr. Nuttall, Manager of the Water & Sewer Commission, spoke in favor of this ~ill at a recent Public Hearing. Mr. Bentley, also presented a copy of a letter from Albert J. Dudzik, Jr., Town Auditor, requesting the requirement be amended to allow for the filing of the report based on information prepared for the fiscal ~ear last ended. The equipment list for the new Town Hall Complex was received and Mr. Bentley ,ill review it and report to the Board. Continuing their work in preparation of the 1974-75 budget, the Board reviewed ~he budget presented by the Executive Board. MINUTES BOARD OF FINANCE March 19, 1974 Regular Meeting Respectfully submitted, ~udit.h ~. Lindgr~n Secretary Members Present: Thomas W. Ward, Jr., Blanche J. Delaney, Dr. John McIntosh (8:15 Jack J. Barbera, John Miller, Robert Dacey Others Present: Leslie C. Bentley, Finance Director; Mrs, Joyce Moller, Hartford Courant reporter; Morgan Seelye, Director of Public Works Meeting was called to order at 8:03 P.M. by Chairman Ward, ~INUTES Motion was made by Mrs. Delaney, seconded by Mr. Dacey and VOTED to approve thc minutes of March 14, 1974 meeting. ABSENT: Dr. McIntosh 20RRESPONDENCE Copy of a letter from Mrs. Florence Murphy to Arthur B. Powers, Mayor, dated ~arch 15, 1974, expressing appreciation for furnishing the bus service for the ~enior Citizens. FRANSFER Letter from Philip R. Bergstrom, Treasurer, The Peck Memorial Library, dated 4arch 14, 1974, requesting a transfer of funds within their budget. Motion was made by Mr. Miller, seconded by Mr. Dacey and VOTED to transfe~ $265.00 from account #2241 Books & Periodicals to account #2236 Insurance ABSENT: Dr. McIntosh TOWN MEETING Letter from Morgan Seelye, Director of Public Works, dated March 19, 1974, presenting the scheduling and costs of the Townwide Water System. Copies of this letter and his estimate of the costs and revenues related to this system will be made for Board members. Mr. Seelye explained the first stage "mini-system" estima~ at $760,800 would be self-supporting and would provide a flow of about ½ million lallons per day into the fire districts and Water & Sewer Commission served areas. he remaining estimated costs for the primary townwide system would total $1,215,0( e enclosed a copy of a map showing the proposed water system. Following discussi¢ nd review of the map, Motion was made by Mrs. Delaney, seconded by Mr. Miller and V~TED to auth¢ the Executive Board to call a Town Meeting to appropriate a sum not to ex¢ $760,000 through the issuing of bonds and notes for the first phase of construction of a Townwide water system as proposed by the Director of Puk Works, Morgan Seelye, in letter dated March 19, 1974, to include the foll, development of the Giana well, construction of a treatment plant and 12" mains out to the following streets referred to in map dated March 19, 197 outlined by Morgan Seelye: North on Kensington Road to Carriage Drive, w~ from Kensington Road on Norton Road to Cole Lane; east on Norton Road fro~ Kensington Road to McGee School; Lower Lane from Peter Parley Road north Sunset Lane; Lower Lane north from Hudson Street to an existing main; on Wilbur Cross Highway from Meadow Lane south to Spruce Brook Road and eas~ Spruce Brook Road to Savage Hill Road. ~d rize eed lic wing: st o on Board of Finance [arch 19, 1974 meeting (continued) IEW BUSINESS The Board discussed at great length the recent hiring of a new Deputy Director ~f Public Works. They reviewed the ratings given three of the applicants by an .mpartial Board. The job description, drawn up in December, 1973, contained many · evisions compared to the original one done by the PACE Group. A few Board members ~elt the job description was rewritten to fit the person. Morgan Seelye, Director Df Public Works, was called in to explain the reason for the revisions. He stated Eirst of all, in his opinion it is not the Board of Finance's position to write job ~escriptions; it is the Executive Beard's and the Department Head. He explained :he original description was drawn up for the position created by Mr. Curnow as he ~orked along and as he ~Mr. Seelye) felt he could not hire someone'for the salary ~tated, he rewrote the description. He added the man hired is just as capable as Lncumbent and he is a known man in Town. Also, it shows the Town employees there ~ome hope for advancement. Chairman Ward responded it is not part of the Board of Finance~s duties but tacking the proper personnel, the Board took the option to do something about it. Further, if Mr. Seelye felt the salary would not attract qualified applicants, he ~hould so inform this Board. Job descriptions should not be. revised without ~xplanation. Mr. Seelye advised after reviewing the job description for Public ~orks Inspector changes would not be necessary. Following Mr. Seelye's departure, the Board agreed to send a letter to Mayor >owera expressing their concern in this matter and to request a meeting in the near future to resolve some of the problems. Also, Motion was made by Mrs. Delaney, seconded by Mr. Dacey and VOTED that the salary be set for the Deputy Director of Public Works in Salary Group 16 a salary range from $10,600 to $13,700. This employee would be paid on the first step at $10,600 for the remainder of this fiscal year. This salary is subject to any change voted by the Board for the fiscal year 1974-75. It was VOTED to adjourn the meeting at 11:12 P.M. MINUTES BOARD OF FINANCE Regular Meeting March 21, 1974 Respectfully submitted, /fludith M. Lind~ren Secretary ~embers Present: Thomas W. Ward, Jr., Blanche J. Delaney, Jack J. Barbera, Dr. John McIntosh, John Miller, Robert Dacey Dthers Present: Leslie C. Bentley, Finance Director; Mrs. Joyce Moller, Hartford Courant reporter Meeting was called to order at 8:00 P.M. by Chairman Ward. ~INUTES Motion was made by Mr. Dacey, seconded by Mr. Barbera and VOTED to approve th( uinutes of March 19, 1974 meeting. ABSENT: Dr. McIntosh & Mr. Miller ~EW BUSINESS The Board, continuing their work in preparation of the 1974-75 budget, review~ ~he following budgets: Finance Department Assessors Tax Collector Registrars of Voters Treasurer Town Clerk Highway Department Board of Tax Review Public Works Department Planning Commission Water & Sewer Commission Building Inspector Health Officer It was VOTED to adjourn the meeting at 11:30 P.M. Respectfully submitted, ~dith M. Lindgr~h ~ecretary t le ~ith